THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

Wednesday, December 11, 2024 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on November 13, 2024, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Internal Audit Report

8.2

Mark Walsh, Secretary-Treasurer

Re: Building Envelope 

8.3

Mark Walsh, Secretary-Treasurer

Re: SOFI Report

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2024.

8.4

Mark Walsh, Secretary-Treasurer

Re: Committee Structures

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the temporary suspension of the Business Committee and Education Committee to be replaced with a single once a month public Committee of the Whole entitled “Strategic Directions Committee” and a monthly Board working session entitled “Professional Learning Working Group” effective January 2025 and that the Board review the temporary structure in May 2025.

8.5

Mark Walsh, Secretary-Treasurer

Re: Hammond Bay School - Multi-Purpose Space Facility Use Agreement

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the joint agreement with the City of Nanaimo to use the Multi-Purpose Space and washrooms at Hammond Bay Elementary on a non-exclusive basis for community purposes, and that the Secretary-Treasurer is authorized to execute the documents including such terms as the Secretary-Treasurer may consider advisable.

8.6

Mark Walsh, Secretary-Treasurer

Re: Late French Immersion Program

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommendation of staff to discontinue intake for Late-French Immersion in the District for grade 6 for the 2025-26 school year and that late French Immersion will be discontinued for the 2026-27 school year.

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.