THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, August 30, 2023

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• G. Keller, Chair
• C. McKay, Vice Chair
• N. Bailey
• T. Brzovic
• L. Lee
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• L. Tait, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pn.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none. 

3.

ADDITIONS

There were no additions.

4.

DELETIONS

There were no deletions. 

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R23/08/30-01
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Morvay

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R23/08/30-02
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Lee

  That the minutes from the Regular Board of Education meeting held on June 28, 2023, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R23/08/30-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Morvay

  That the Section 72(3) Report from the Closed Board of Education meeting on June 28, 2023 and the Special Closed Board meeting on June 29, 2023, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Schools Re-Open: September 5

Education Committee Meeting: September 6

Business Committee Meeting: September 13

Board of Education Meeting: September 27

10.

PRESENTATIONS

There were none. 

11.

CORRESPONDENCE

There was none.

12.

SENIOR STAFF REPORTS

12.1

Mark Walsh, Secretary-Treasurer

Re: Financial Year End - Preliminary Surplus Allocation 

Mark Walsh provide the Board with a preliminary review of the district’s end of fiscal year financial position.  An Information Sheet is attached to the Agenda.  

12.2

Mark Walsh, Secretary-Treasurer

Re: Policy Committee Work Plan 

Mark Walsh outlined the Policy Committee's priorities for the 2023/24 year.  An Action Sheet is attached to the agenda. 

• IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Policy Committee Work Plan for 2023-2024.
• R23/08/30-04
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Lee

  Motion to Amend:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Policy Committee Work Plan for 2023-2024 and add Policy 2.4 Role of Chair and Vice Chair to the Policy Committee work plan; and that following the 2023 annual general meeting of the Board a subcommittee of the Policy Committee be struck, including the current chair and vice chair as well as the newly elected Chair and Vice Chair, to make recommendations for updates on policy 2.4 to the Policy Committee. 

  CARRIED UNANIMOUSLY
• R23/08/30-05

  On the Motion as Amended:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Policy Committee Work Plan for 2023-2024 and add Policy 2.4 Role of Chair and Vice Chair to the Policy Committee work plan; and that following the 2023 annual general meeting of the Board a subcommittee of the Policy Committee be struck, including the current chair and vice chair as well as the newly elected Chair and Vice Chair, to make recommendations for updates on policy 2.4 to the Policy Committee. 

  CARRIED UNANIMOUSLY

13.

UNFINISHED BUSINESS

There was none. 

14.

NEW BUSINESS

There was none. 

15.

FOR INFORMATION

16.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions this evening. 

17.

ADJOURNMENT

The meeting adjourned at 6:48 pm.

• R23/08/30-06
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee McKay

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY