THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, February 25, 2026

6:00 P.m. - 7:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• N. Bailey, Chair
• L. Lee, Vice-Chair
• T. Brzovic
• T. Harris
• G. Keller
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Staff

• R. Gray, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• K. Matthews, Manager Admin. Services
• G. Robinson, Ex. Dir. Communications

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1.

CALL TO ORDER

The Chair will call the meeting to order. 

The southeastern part of Vancouver Island, the Gulf Islands and the lower Fraser River are the traditional territories of the Coast Salish Peoples. For thousands of years, the Coast Salish people have lived in, travelled and fished the waterways of the Salish Sea.

The hul’q’umi’num language is the language of this land.  Hul’q’umi’num traditionally, and to this day, unites the Snaw Naw As, Snuneymuxw and Stz’uminus peoples as one family and on whose territories we stand today.

We also give thanks to the ancestors, hereditary leaders, matriarchs and creatures big and small for looking after the rich resources and cultural teachings of this land.

The Chair called the meeting to order at 6:00 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none. 

3.

ADDITIONS

There were none. 

4.

DELETIONS

There were none.

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R26/02/25-01
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Morvay

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

The minutes of January 28, 2026, were adopted as presented.

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R26/02/25-02
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Harris

  That the Section 72(3) Report from the Closed Board of Education meeting on January 28, 2026, and the Special Closed Board meeting on February 17, 2026, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Strategic Directions Committee Meeting: March 4, 2026 (Early due to Spring Break)

Board of Education Meeting: March 11, 2026 (Early due to Spring Break)

Last day of School Before Spring Break: Friday, March 13, 2026

School Re-Opens after Spring Break: Monday, March 30, 2026

10.

PRESENTATIONS

10.1

Arlette Begoum-Kake, Principal and Kelly White, Vice Principal, École Quarterway Elementary School

Re: École Quarterway Elementary School FESL

Arlette Begoum-Kake, Quarterway Elementary Principal, together with Kelly White, Vice Principal and Mariela Rouvroye, Louise Andree-Soucy and Emily Hopewell, Quarterway Staff members shared Quarterway Elementary's FESL. They highlighted the process on how the school's goals were selected, how they align with the strategic plan and shared the work being done at the school level to achieve them.

10.2

Darcy Hoff, Principal, Michelle Smith, Vice Principal and Nick Seredick, Vice Principal, Wellington Secondary School

Re: Wellington Secondary School FESL

Darcy Hoff, Wellington Secondary Principal, together with Nick Seredick and Michelle Smith, Vice Principals, shared Wellington's FESL. They highlighted the process on how the school's goals were selected, how they align with the strategic plan and shared the work being done at the school level to achieve them.

11.

CORRESPONDENCE

There was none. 

12.

STRATEGIC DIRECTIONS COMMITTEE REPORTS

12.1

Amended Annual Budget

• R26/02/25-03
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the Amended Annual Budget Bylaw for fiscal year 2025/2026 all three readings at one meeting, today, this 25^th day of February 2026.

  CARRIED UNANIMOUSLY
• R26/02/25-04
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 adopt the Amended Annual Budget Bylaw for fiscal year 2025/2026 cited as “School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2025/2026” being a bylaw associated with the amended annual budget showing the estimated revenue and expense for the 2025/2026 fiscal year and the total budget bylaw amount of $239,109,300 for the 2025/2026 fiscal year.

  Read a first time this 25^th day of February 2026.

  CARRIED UNANIMOUSLY
• R26/02/25-05
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Lee

  That the Board of Education of School District No. 68 adopt the Amended Annual Budget Bylaw for fiscal year 2025/2026 cited as “School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2025/2026” being a bylaw associated with the amended annual budget showing the estimated revenue and expense for the 2025/2026 fiscal year and the total budget bylaw amount of $239,109,300 for the 2025/2026 fiscal year.

  Read a second time this 25^th day of February 2026.

  CARRIED UNANIMOUSLY
• R26/02/25-06
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 adopt the Amended Annual Budget Bylaw for fiscal year 2025/2026 cited as “School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2025/2026” being a bylaw associated with the amended annual budget showing the estimated revenue and expense for the 2025/2026 fiscal year and the total budget bylaw amount of $239,109,300 for the 2025/2026 fiscal year.

  Read a third time and adopted, this 25^th day of February 2026.

  CARRIED UNANIMOUSLY

12.2

Policy 701 - Child Care Services and Early Years Program

• R26/02/25-07
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Revised Policy 701 - Child Care Services and Early Years Program.

  CARRIED UNANIMOUSLY

12.3

Trustee Elections Bylaw No. 2

• R26/02/25-08
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) read the amended draft Trustee Elections Bylaw No. 2 for a first time and then circulate a notice of third reading for 30 days, utilizing the consultation process as per Board Governance, Section 210 - Policy Development.

  Read for a first time this 25th day of February, 2026.

  CARRIED UNANIMOUSLY
• R26/02/25-09
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) read the amended draft Trustee Elections Bylaw No. 2 for a second time and then circulate a notice of third reading for 30 days, utilizing the consultation process as per Board Governance, Section 210 - Policy Development.

  Read for a second time this 25th day of February, 2026.

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

13.1

Robyn Gray

Re: Superintendent's Update

13.2

Mark Walsh, Secretary-Treasurer

Re: Policy 213 - Trustee Onboarding and Criminal Record Check 

• R26/02/25-10
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Harris

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the draft revised Policy – Trustee Orientation and Criminal Record Check and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 210 – Policy Development.

  CARRIED UNANIMOUSLY

14.

UNFINISHED BUSINESS

There was no unfinished business.

15.

NEW BUSINESS

16.

FOR INFORMATION

16.1

Board Motions Report

16.2

Trustee Committee Reports

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

18.

ADJOURNMENT

The meeting adjourned at 7:13 pm.