THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • C. McKay, Chair
  • J. Stanley, Vice-Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • G. Keller
  • B. Robinson
  • C. O'Neill
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:03 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

There were none.

3.
ADDITIONS
 

Trustee Barron Re: Letter of Support be added as Item 15.1

Superintendent Saywell Re: 2021/22 Budget Recommendation be added as Item 12.1

4.
DELETIONS
 

There were no deletions. 

5.
CHANGE IN ORDER
 

There was no change in order. 

6.
APPROVAL OF THE AGENDA
 

  • R21/05/26-01

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES
This item has attachments. 

1.April 2021.pdf
  • R21/05/26-02
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Barron

    That the minutes from the Regular Board meeting held on April 28, 2021, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Report - April 28, 2021
This item has attachments. 

1.S72(3) Report April 28, 2021.pdf
  • R21/05/26-03
    IT WAS MOVED BYTrustee Wilkinson
    IT WAS SECONDED BYTrustee O'Neill

    That the Section 72(3) Report from the Closed Board meeting on April 28, 2021, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS
 

Education Committee Meeting: June 2, 2021

Business Committee Meeting: June 9, 2021

Board of Education Meeting: June 23, 2021

Non-Instructional Day (Administration Day) : June 30, 2021

10.
PRESENTATIONS
 

11.
CORRESPONDENCE
 

11.1
Cedar Elementary PAC
This item has attachments. 

1.Road safety for cedar elementary students.pdf
2.Pedestrain Safety for Cedar Elementary.pdf

Re: Road Safety for Cedar Elementary Students

  • R21/05/26-04
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Cedar Elementary PAC to staff for response. 

    CARRIED UNANIMOUSLY

11.2
Community School Coordinator Positions
This item has attachments. 

1.PHABC Letter Acknowledment (Community School Coordinators SD68).pdf
2.A. Martinflatt Letter.pdf
3.Harewood Neighbourhood Association.pdf
4.Pacific Sport.pdf
5.J Skogland.pdf
6.Dr. Allison Community School Coordinator Letter of Support SD68 May 19 2021.pdf
7.Melissa Peoples.pdf
  • R. Han and T. Stiven, Public Health Association of BC
  • A. Martinflatt, VIU
  • H. Campbell, Harewood Neighbourhood Association
  • C. Edwards, Pacific Sport 
  • J. Skogland
  • Dr. Allison 
  • M. Peoples
  • R21/05/26-05
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence regarding Community School Coordinator positions to the Board Chair for response. 

    CARRIED UNANIMOUSLY

11.3
L. Kropinak Broombusters Nanaimo
This item has attachments. 

1.Broombuster Report.pdf

RE: 2021 Broombuster Report

  • R21/05/26-06
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Broombusters Nanaimo to be received and filed. 

    CARRIED UNANIMOUSLY

11.4
D. Fraser
This item has attachments. 

1.FW_ Unacceptable Graduation Plan.pdf

Re: Unacceptable Graduation Plan 

  • R21/05/26-07
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from D. Fraser to the Board Chair for response. 

    CARRIED UNANIMOUSLY

11.5
Mireille K.
This item has attachments. 

1.Learning with Syeyutsus TRC 57 speaker series.pdf

RE: Learning with Syeyutsus TRC #57 - Speaker series

  • R21/05/26-08
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee O'Neill

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Mireille K. to the Board Chair for response. 

    CARRIED UNANIMOUSLY

11.6
NDTA
This item has attachments. 

1.NDTA Executive Committee 2021-22.pdf

Re: NDTA Executive Committee 2021/22

  • R21/05/26-09
    IT WAS MOVED BYTrustee Wilkinson
    IT WAS SECONDED BYTrustee Barron

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from the NDTA to the Board Chair for response. 

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS
 

12.1
Superintendent Saywell
 

Re: 2021/22 Budget Recommendation 

  • R21/05/26-10
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Higginson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the recommendation of the Superintendent to maintain the community school coordinator staff levels for the 2021/22 budget at 202/21 levels.

    CARRIED UNANIMOUSLY

12.2
Education Committee
 

  • R21/05/26-11
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Higginson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) begin the process of creating a Childcare Policy pursuant to Policy 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

12.3
Business Committee
 

  • R21/05/26-12
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Stanley

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that the Superintendent review the issue of access to resources to classrooms, including consulting with school based staff, and report back to the Board in September.  If additional funds are required to support access to classroom resources, to present alternative solutions, including the use of any potential surplus, and to resolve any issues associated with resources.

    CARRIED UNANIMOUSLY
  • R21/05/26-13
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) 2021/22 Budget Bylaw, all three readings at one meeting, today, the 26th of May 2021.

    CARRIED UNANIMOUSLY
  • R21/05/26-14
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve and adopt the Long Range Facilities Plan and that a Long Range Facilities Plan Advisory Committee be struck.

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS
 

14.
UNFINISHED BUSINESS
 

14.1
Secretary-Treasurer Mark Walsh
 

Re: 2021/22 Budget

  • R21/05/26-15
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee O'Neill

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Annual Budget of the Board for the fiscal year 2021/22 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    1. The Board has complied with the provisions of the Act respecting the annual budget adopted by this
    2. This bylaw may be cited as School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2021/22.
    3. The attached “Statement 2" showing the estimated revenue and expense for the 2021/2022 fiscal year and the total budget bylaw amount of $172,730,020 for the 2021/22 fiscal year was prepared in accordance with the
    4. Statement 2, 4 and Schedules 2 to 4 are adopted as the Annual Budget of the Board for the fiscal year 2021/22.

    READ FOR A FIRST TIME THIS 26th DAY OF MAY, 2021.

    CARRIED UNANIMOUSLY
  • R21/05/26-16
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Stanley

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Annual Budget of the Board for the fiscal year 2021/22 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ FOR A SECOND TIME THIS 26th DAY OF MAY, 2021.

    CARRIED UNANIMOUSLY
  • R21/05/26-17
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Higginson

    A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Annual Budget of the Board for the fiscal year 2021/22 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ FOR A THIRD TIME AND ADOPTED THIS 26th DAY OF MAY, 2021.

    CARRIED UNANIMOUSLY

15.
NEW BUSINESS
 

15.1
Trustee Barron
 

Re:  Request for a Letter of Support 

  • R21/05/26-18
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee Stanley

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to write a letter of support for the Plan H Public Health Community Grant application written in partnership between Snuneymuxw First Nations and the Nanaimo Community Health Network.

    CARRIED UNANIMOUSLY

16.
FOR INFORMATION
 

16.1
Board Motions Report
This item has attachments. 

1.OS Reg Brd Motions May 2021.pdf

The Board Motions Report was received as information. 

16.2
Trustee Committee Reports
This item has attachments. 

1.Governance Working Group Meeting Notes April 26 2021.pdf

The Trustee Committee Reports were received as information. 

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

18.
ADJOURNMENT
 

The meeting adjourned at 6:51 pm.

  • R21/05/26-19
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Barron

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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