THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • T. Brzovic, Chair
  • L. Lee, Vice Chair
  • N. Bailey
  • G. Keller
  • C. McKay
  • C. Morvay
  • L. Pellegrin
  • M. Robinson
  • T. Rokeby
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Jeff Virtanen
    DPAC Representative: Jessica Krog-Irving
    NDTA Representative: Joanna Cornthwaite

    NSAA Representative: Lisa Frey

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1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
ADDITIONS TO THE AGENDA

 

There were no additions.

3.
DELETIONS TO THE AGENDA

 

There were no deletions. 

4.
CHANGE IN ORDER

 

There was no change in order. 

5.
APPROVAL OF THE AGENDA

 
  • B23/11/08-01
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Morvay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.October 11, 2023.pdf
  • B23/11/08-02
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee McKay

    That the minutes of the Business Committee meeting held on October 11, 2023, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS

 

There were none. 

8.
SENIOR STAFF REPORTS

 

8.1
Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director Planning & Operations

This item has attachments. 
1.AS LIS PDR Award.pdf

Re: Architectural Award for Ladysmith Intermediate School 

Mark Walsh proposed an Architectural Award for the Ladysmith Intermediate School seismic mitigation project.  An Action Sheet is attached to the Agenda. 

  • B23/11/08-03
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Keller

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve to award KMBR Architects Planners Inc. the development of the Project Definition Report (PDR) of the Ladysmith Intermediate School (LIS) Seismic Mitigation Project, based on the anticipated approval from MoEcc to proceed with the replacement of the school.

    CARRIED UNANIMOUSLY

8.2
Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director Planning & Operations 

This item has attachments. 
1.AS LPS PDR Award.pdf

Re: Architectural Award for Ladysmith Primary School

Mark Walsh proposed an Architectural Award for the Ladysmith Primary School expansion project.  An Action Sheet is attached to the Agenda. 

  • B23/11/08-04
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Robinson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve to award KMBR Architects Planners Inc. the development of the Project Definition Report (PDR) of the Ladysmith Primary School (LPS) Expansion Project.

     

    CARRIED UNANIMOUSLY

8.3
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS Randerson Ridge Parking Lot Update.pdf

Re: Randerson Ridge Parking Update

Mark Walsh and Pete Sabo provided an update on the Randerson Ridge Elementary School Safer Schools Drop off Zone submission.  An Information Sheet is attached to the Agenda. 

8.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Policy 2.18.pdf
2.Policy 2.18 Trustee Remuneration Professional Development and Expenses.pdf
3.Memo Policy 2.18.pdf

Re Policy 2.18 - Trustee Remuneration Professional Development and Expenses

Mark Walsh proposed changes to Policy 2.18 for the committee's consideration. An Action Sheet is attached to the Agenda. 

  • IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Robinson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the amendments to Policy 2.18 – Trustee Remuneration and Professional Development Expenses.

  • B23/11/08-05
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    Motion to Amend:

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the amendments to Policy 2.18 - Trustee Remuneration and Professional Development Expenses subject to public consultation utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    OPPPOSED:  Trustees Bailey, Morvay, Rokeby

  • B23/11/08-06

    On the Motion as Amended:

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the amendments to Policy 2.18 - Trustee Remuneration and Professional Development Expenses subject to public consultation utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    OPPOSED: Trustee McKay

    CARRIED

8.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS AP 318 and 401deletion.pdf
2.AP-318-Travel-Assistance-to-National-Competitions.pdf
3.AP-401-Early-Retirement-Incentive-Plan.pdf

Re: Administrative Procedures 318 and 401 

Mark Walsh recommended the deletion of AP 318 - Travel Assistance to National Competitions and AP 401 - Early Retirement Incentive Plan.  An Information Sheet is attached to the Agenda. 

8.6
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS - 2023-24 Q1 Financial Update.pdf

Re: First Quarter Financial Report

Mark Walsh and Taunia Sutton provided the financial results of the first quarter of the 2023-24 school year.  Overall, the District is in a positive financial position and in line with expectations. An Information Sheet is attached to the Agenda. 

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

There was none. 

10.
UNFINISHED BUSINESS

 

There was none. 

11.
NEW BUSINESS

 

There was none. 

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT

 

The meeting adjourned at 7:28 pm.

  • B23/11/08-07
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Morvay

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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