THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, December 17, 2025

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• N. Bailey, Chair
• T. Harris, Vice Chair
• T. Brzovic
• G. Keller
• L. Lee
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Staff

• R. Gray, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• K. Matthews, Manager Admin. Services
• G. Robinson, Ex. Dir. Communications

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1.

CALL TO ORDER

The Chair will call the meeting to order. 

The southeastern part of Vancouver Island, the Gulf Islands and the lower Fraser River are the traditional territories of the Coast Salish Peoples. For thousands of years, the Coast Salish people have lived in, travelled and fished the waterways of the Salish Sea.

The hul’q’umi’num language is the language of this land.  Hul’q’umi’num traditionally, and to this day, unites the Snaw Naw As, Snuneymuxw and Stz’uminus peoples as one family and on whose territories we stand today.

We also give thanks to the ancestors, hereditary leaders, matriarchs and creatures big and small for looking after the rich resources and cultural teachings of this land.

The Chair called the meeting to order at 6:00 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none. 

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

There were no deletions. 

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R25/12/17-01
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Lee

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

The minutes of November 26, 2025 and December 3, 2025, were approved as presented.

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R25/12/17-02
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Harris

  That the Section 72(3) Report from the Closed Board of Education meeting on November 26, 2025, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Last Day of School before Winter Break: December 19, 2025

Schools Open from Winter Break: January 5, 2026

Strategic Directions Committee Meeting: January 14, 2026

Board of Education Meeting: January 28, 2026

10.

PRESENTATIONS

10.1

Tanya Whiting, Principal Frank J Ney Elementary

Re: Frank J Ney Elementary FESL

Tanya Whiting, Frank J Ney Elementary Principal, together with Nicol Suhr, shared Frank J Ney's FESL. They highlighted the process on how the school's goals were selected, how they align with the strategic plan and shared the work being done at the school level to achieve them.

10.2

Larry Mattin, District Principal International Education 

Re: International Education Program

Larry Mattin, District Principal of International Education provided an update on the program.

11.

CORRESPONDENCE

12.

STRATEGIC DIRECTIONS COMMITTEE REPORTS

• R25/12/17-03
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2025.

  CARRIED UNANIMOUSLY
• R25/12/17-04
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Rokeby

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the expansion of Board Operated Before and After School Care of up to 6 sites for the 2026-27 school year.

  CARRIED UNANIMOUSLY
• R25/12/17-05
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the draft revised Policy 701 – Child Care Services and Early Years Programs and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 210 – Policy Development.

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

13.1

Robyn Gray

Re: Superintendent's Update

Robyn Gray provided updates on activities happening across the district and thanked teachers, education assistants and district staff for all their help to make these activities available for our students.

13.2

Mark Walsh, Secretary-Treasurer

Re: Amendment to Capital Plan Bylaw No. 2025/26-CPSD68-03

• R25/12/17-06
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Harris

  That the Board of Education approve the amendment to Capital Bylaw No. 2025/26-CPSD68-02 to read Capital Bylaw No. Capital Bylaw No. 2025/26-CPSD68-03, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.

  CARRIED UNANIMOUSLY

14.

UNFINISHED BUSINESS

There was none.

15.

NEW BUSINESS

There was none. 

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information. 

16.2

Trustee Committee Reports

Trustee Committee Reports were received as information.

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions. 

18.

ADJOURNMENT

The meeting adjourned at 7:03 pm.