THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • C. McKay, Vice Chair
  • N. Bailey
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • M. Robinson
Absent
  • T. Rokeby
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm. 

Joan Brown, CEO of Snuneymuxw First Nation opened the meeting and shared a song.  

The Chair congratulated the graduating students and thanked all staff and trustees for their hard work this school year.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none. 

3.
ADDITIONS

 

There were no additions. 

4.
DELETIONS

 

There were no deletions. 

5.
CHANGE IN ORDER

 

There was no change in order. 

6.
APPROVAL OF THE AGENDA

 
  • R23/06/28-01
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.May 2023.pdf
  • R23/06/28-02
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee McKay

    That the minutes from the Regular Board of Education meeting held on May 24, 2023, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report May 24, 2023.pdf
2.S72(3) Report May 30, 2023.pdf
3.S72(3) Report June 12, 2023.pdf
4.S72(3) Report June 19, 2023.pdf
  • R23/06/28-03
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Lee

    That the Section 72(3) Report from the Closed Board of Education meeting on May 24, 2023, and the Special Closed Board of Education meetings held on May 30, 2023, June 12, 2023, and June 19, 2023 be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: September 6, 2023


Business Committee Meeting: September 13, 2023


Board of Education Meeting: August 30, 2023 and September 27, 2023


Statutory Holiday: September 4, 2023 (Labour Day)

10.
PRESENTATIONS

 

There were none. 

11.
CORRESPONDENCE

 

11.1
Nanaimo Climate Action Hub

This item has attachments. 
1.NCAH letter to SD68.pdf

Re: Unacceptable Use of Educational Materials Provided by Corporations

  • R23/06/28-05
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from Nanaimo Climate Action Hub to staff for response and to the Environmental Stewardship and Sustainability Advisory Committee.

    CARRIED UNANIMOUSLY
  • R23/06/28-04
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Morvay

    Motion to Amend:

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from Nanaimo Climate Action Hub to staff for response and to the Environmental Stewardship and Sustainability Advisory Committee and Policy Committee.

    OPPOSED:  Trustees McKay, Morvay, Brzovic, Lee, Bailey, Pellegrin, Keller

    DEFEATED

11.2
D. Ritchie

This item has attachments. 
1.D Ritchie_ Schools zones, why are they not the same.pdf

Re: School Zones

  • R23/06/28-06
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D. Ritchie to staff for response. 

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 
  • R23/06/28-07
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2024/2025, as provided on the Five-Year Capital Plan Summary for 2024/2025 submitted to the Ministry of Education and Child Care.

    CARRIED UNANIMOUSLY
  • R23/06/28-08
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2024/2025, as provided, to be submitted to the Ministry of Education and Child Care.

    CARRIED UNANIMOUSLY
  • IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs the Chair to write a letter to Minister of Education and Child Care to request the immediate adjustment of the District’s Pay Equity Supplement to reflect the District’s cost of implementing Pay Equity as of 1998 or alternatively fund the District at the provincial average of Pay Equity supplements received by all District’s based on FTE; and request a meeting to discuss the request.

  • R23/06/28-09
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee McKay

    Motion to Amend: 

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs the Chair to write an open letter to Minister of Education and Child Care to request the immediate adjustment of the District’s Pay Equity Supplement to reflect the District’s cost of implementing Pay Equity as of 1998 or alternatively fund the District at the provincial average of Pay Equity supplements received by all District’s based on FTE; and request a meeting to discuss the request.

    OPPOSED: 

    CARRIED UNANIMOUSLY
  • R23/06/28-10

    On the Motion as Amended: 

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs the Chair to write an open letter to Minister of Education and Child Care to request the immediate adjustment of the District’s Pay Equity Supplement to reflect the District’s cost of implementing Pay Equity as of 1998 or alternatively fund the District at the provincial average of Pay Equity supplements received by all District’s based on FTE; and request a meeting to discuss the request.

    CARRIED UNANIMOUSLY

12.2
Education Committee

 
  • R23/06/28-11
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to appoint an ad hoc Student Voice Committee with a mandate to identify and come up with solutions to the challenges as outlined in the report dated June 7, 2023.

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

 

13.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Policy 2.5 and Bylaw 4.2.pdf
2.Amended 2.5-Board-Committees-Representation-and-Annual-Work-Plan.pdf
3.Appendix B AS Policy 2.5 and Bylaw 4.2.pdf

Re: Policy 2.5 Update and Bylaw 4.2 - Audit Committee Amended Bylaw No. 3-2202A

Mark Walsh advised that there was no community feedback on the Policy and deletion of the Bylaw.  An Action Sheet is attached to the Agenda.

  • R23/06/28-12
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Revised Policy 2.5 – Board Committees Representation and Annual Workplan and delete Bylaw 4.2 – Audit Committee Amended Bylaw No. 3-2202A.

    CARRIED UNANIMOUSLY

13.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS - NDSS Update.pdf

Re:  NDSS Capacity Update  

Mark Walsh outlined the consultation process used to survey NDSS students and staff.  He also outlined the additional steps that have been taken by staff with respect to the Board’s motion of March 29, 2023.  An Information Sheet is attached to the Agenda. 

14.
UNFINISHED BUSINESS

 

There was none. 

15.
NEW BUSINESS

 

There was none. 

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions June 2023.pdf

The Board's motion report was received as information. 

16.2
Trustee Committee Reports

 

There were none. 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions. 

18.
ADJOURNMENT

 

The meeting adjourned at 6:55 pm.

  • R23/06/28-13
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Robinson

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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