THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, November 13, 2024

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• L. Lee, Chair
• M. Robinson, Vice Chair
• T. Brzovic
• N. Bailey
• G. Keller
• C. Morvay
• L. Pellegrin
• T. Rokeby
• T. Harris

Absent

• R. Gray, Superintendent/CEO

Staff

• M. Walsh, Secretary-Treasurer
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Angie Haslam
  NDTA Representative: Joanna Cornthwaite

  NSAA Representative: Lisa Frey

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B24/11/13-01
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Keller

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B24/11/13-02
  IT WAS MOVED BY Trustee Harris
  IT WAS SECONDED BY Trustee Rokeby

  That the minutes of the Business Committee meeting held on October 9, 2024, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer & Taunia Sutton, Associate Secretary-Treasurer

Re: 1st Quarter Financial Report

Mark Walsh and Taunia Sutton provided the financial results of the first quarter of the 2024-25 school year.  Overall, the District is in a positive financial position and in line with expectations. An Information Sheet is attached to the Agenda.

8.2

Mark Walsh, Secretary-Treasurer & Gillian Robinson, Executive Director of Communications

Re: Rutherford Re-Opening – Catchment Boundary Minor Review

Mark Walsh advised that staff have reviewed some minor catchment boundary anomalies and presented some minor changes for the Committee's consideration. An action sheet is attached to the agenda.

• B24/11/13-03
  IT WAS MOVED BY Trustee Pellegrin
  IT WAS SECONDED BY Trustee Bailey

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended minor catchment boundary changes as shown below in this Action Sheet.

  CARRIED UNANIMOUSLY

8.3

Mark Walsh, Secretary-Treasurer

Re: Public Interest Disclosure Act: Annual Report

Mark Walsh presented the district's Public Interest Disclosure Report.  An information sheet, together with the report is attached to the agenda. 

8.4

Mark Walsh, Secretary-Treasurer

Re: Administrative Procedure 513 - Purchasing (Update) 

Mark Walsh presented an updated AP 513 - Purchasing for the Committee's information.  The AP has been updated to reflect recommendations from the District’s Auditors.  An information sheet, together with the updated AP 513 is attached to the agenda.

8.5

Piet Langstraat, Interim Superintendent

Re: Inclement Weather 

Piet Langstraat presented on inclement weather and how the district plans for the possibility of snow events.  An information sheet is attached to the agenda.

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was no Unfinished Business.

11.

NEW BUSINESS

11.1

Greg Keller, Board Chair

Re: Notice of Motion - Policy 2.1

• B24/11/13-04
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Harris

  That the Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the policy committee work plan to include the review and update of Policy 2.1, Role of the Board.

  CARRIED UNANIMOUSLY

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

The meeting adjourned at 7:13 pm.

• B24/11/13-05
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Keller

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY