THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • N. Bailey, Vice Chair
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
  • T. Harris
Staff
  • M. Walsh, Secretary-Treasurer
  • K. Matthews, Manager Admin. Services
Absent
  • L. Tait, Deputy Superintendent
  • R. Gray, Superintendent/CEO

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.  The Board Chair acknowledged September 30th, the National Day for Truth and Reconciliation.  he Board Chair also announced that beginning on October 1, 2024, the District and CUPE have agreed, under LOU 18, to fund one additional hour outside of the classroom for all continuing regular EAs who are currently receiving 25 hours or less per week. The Chair expressed gratitude to CUPE and to district staff for working together.

2.
OATH OF OFFICE

 

Pursuant to Section 50 (1) of the School Act a person elected or appointed to office must make a prescribed Oath of Office within 45 days after the declaration of election of appointment.  At this time Tim Harris will swear the Oath of Office and sign the School Trustee Code of Conduct.

Mark Walsh swore the Oath of Office with Tim Harris.  Tim Harris signed his Oath of Office Declaration and Code of Conduct.

3.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none.

4.
ADDITIONS

 

There were no additions. 

5.
DELETIONS

 

There were no deletions. 

6.
CHANGE IN ORDER

 

There was no change in order.

7.
APPROVAL OF THE AGENDA

 
  • R24/09/20-01
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Rokeby

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

8.
APPROVAL OF THE MINUTES

This item has attachments. 
1.August 28, 2024.pdf
  • R24/09/20-02
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Brzovic

    That the minutes from the Regular Board of Education meeting held on August 28, 2024, be adopted.

    CARRIED UNANIMOUSLY

9.
SECTION 72(3) REPORT

 

9.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report August 26, 2024.pdf
2.S72(3) Report September 11, 2024.pdf
3.S72(3) Report September 12, 2024.pdf
  • R24/09/20-03
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Morvay

    That the Section 72(3) Report from the Special Closed Board of Education meeting on August 26, 2024, September 11, 2024 and September 12, 2024, be received.

    CARRIED UNANIMOUSLY

10.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: October 2, 2024


Business Committee Meeting: October 9, 2024


Board of Education Meeting: October 23, 2024


National Day for Truth & Reconciliation (Statutory Holiday): September 30, 2024


Thanksgiving (Statutory Holiday): October 14, 2024 


Non-Instructional Days: October 25, 2025

11.
PRESENTATIONS

 

11.1
Gabriola Soccer Association, Jesse Capon and Glenn Murphy

This item has attachments. 
1.Letter to District 68 School Board.pdf

RE: Access to Gabriola School Field

Jesse Capon and Glenn Murphy from Gabriola Soccer Association requested proper access to the Gabriola School field and requested to be part of the management of the field.  Their request (letter) is attached to the agenda. 

  • R24/09/20-04
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to provide a report to the next Business Committee on the play field at Gabriola Island, including the current state and required areas for improvement.

    CARRIED UNANIMOUSLY

11.2
Jeff Virtanen, President of CUPE 606

 

RE: Education Assistant Hours and Budget Surplus

Jeff Virtanen, President of CUPE 606, confirmed that CUPE and the Districted had reached an agreement to fund one additional hour outside of the classroom for all continuing regular EAs who are currently receiving 25 hours or less per week. Jeff also expressed concerns around how the surplus dollars would be spent, EA hours and failure to fills.    

12.
CORRESPONDENCE

 

12.1
N. Tremblay

This item has attachments. 
1.N Tremblay Letter.pdf

Re: Cell Phones in Schools

  • R24/09/20-05
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from M. Tremblay to staff for response.

    CARRIED UNANIMOUSLY

12.2
Minister of Education and Child Care, Rachna Singh

This item has attachments. 
1.301382 Keller Outgoing.pdf

Re: Trustee Code of Conduct

  • R24/09/20-06
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Minister of Education and Child Care, Rachna Singh, to be received and filed.

    CARRIED UNANIMOUSLY

12.3
T. Coyle

This item has attachments. 
1.T Coyle re_ Public After-School Care.pdf

Re: Public After-School Care

  • R24/09/20-07
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from T. Coyle to the Board Chair for response. 

    CARRIED UNANIMOUSLY

13.
NEW BUSINESS

 

13.1
Mark Walsh, Secretary-Treasurer and KPMG

This item has attachments. 
1.Financial Statement Discussion and Analysis -2023-24 Final Draft.pdf
2.2023-24-fs-v12-SD68 August 1 2024.pdf

Re: Audited Financial Statements and Financial Statement Discussion and Analysis

Mark Walsh presented the Audited Financial Statements for the board’s review and consideration.  L. Lee and C Rice-Gural from KPMG, District Auditors, reported on the Audited Financial Statements and Audit Findings Report for the year ended June 30, 2024. The Audited Financial Statements and Audit Findings Report are attached to the Agenda.

  • R24/09/20-08
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and approve the 2023-2024 Audited Financial Statements. 

    CARRIED UNANIMOUSLY

13.2
Mark Walsh, Secretary-Treasurer 

This item has attachments. 
1.AS Board Work Plan.pdf
2.Annual Board Workplan DRAFT 2024-25.pdf

Re: Board Annual Work Plan 

Greg Keller outlined the Board’s Annual Workplan for the 2024-25 year as per policy 2.5 – Board Committees Representation and Annual Workplan.  An Action Sheet, together with the Board's Annual Workplan, is attached to the Agenda.

  • R24/09/20-09
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Board's 2024-2025 Annual Work Plan.

    CARRIED UNANIMOUSLY

14.
COMMITTEE REPORTS

 

14.1
Business Committee

This item has attachments. 
1.2024-25 to 2026-27 Multi-Year Financial Plan - FINAL 9.19.24.pdf
2.2024-06-06 DRAFT Policy Child Care Services Early Years Programs - Edit 04.pdf
  • R24/09/20-10
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 11 recommendations for the re-opening of Rutherford Elementary including the redrawn boundaries and transfer of students in the newly created Rutherford and Frank J. Ney boundaries.

    CARRIED UNANIMOUSLY
  • R24/09/20-11
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to provide response to the City of Nanaimo with respect to the Bowers District Rezoning Application, that the District anticipates it will be able to support student enrollment associated with the project.

    CARRIED UNANIMOUSLY
  • R24/09/20-12
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended 2024/25 - 2026/27 Multi-Year Financial Plan.

    CARRIED UNANIMOUSLY
  • R24/09/20-13
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68  (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter acknowledging compensation paid to executive staff during the 2023/2024 fiscal year.

    CARRIED UNANIMOUSLY
  • R24/09/20-14
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve the recommendations contained in the Action Sheet dated September 11, 2024, to allocate the unrestricted surplus to support the Board’s goals.

    CARRIED UNANIMOUSLY
  • R24/09/20-15
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Policy - Child Care Services and Early Years Programs as amended.

    CARRIED UNANIMOUSLY

14.2
Education Committee

This item has attachments. 
1.AS Amended Strategic Plan.pdf
2.2024-2028 Strategic Plan.pdf
3.SD68 ESL 2023-24_For submission.pdf
4.SD68 Section B Appendix A- for submission.pdf
5.Sd68 ESL Section B Appendix B- for submission.pdf
6.ESL 2023-24-K-7 Report Card Graphs.pdf
7.ESL 2023-2024 8-9 Report Card Graphs only.pdf
8.ESL 2023-24 10-12 Report Card Graphs only.pdf
  • R24/09/20-16
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the 2024-2028 Strategic Plan as shown in the Education Committee's Action Sheet dated September 4, 2024.

    CARRIED UNANIMOUSLY
  • R24/09/20-17
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2023/2024 Enhancing Student Learning Report and submit to the Ministry of Education and Child Care by September 30, 2024.

    CARRIED UNANIMOUSLY

15.
SENIOR STAFF REPORTS

 

There was none.

16.
UNFINISHED BUSINESS

 

There was none. 

17.
FOR INFORMATION

 

17.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions September 2024.pdf

The Board Motions report was received as information.

17.2
Trustee Committee Reports

This item has attachments. 
1.chambercommerceSEPT2024.pdf

Trustee Committee reports were received as information. 

18.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions. 

19.
ADJOURNMENT

 

The meeting adjourned at 7:22 pm

  • R24/09/20-
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Rokeby

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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