THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE STRATEGIC DIRECTIONS COMMITTEE MEETING

Wednesday, June 11, 2025

5:00 P.m. - 8:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• N. Bailey
• T. Brzovic
• G. Keller
• L. Lee
• C. Morvay
• M. Robinson
• T. Rokeby
• R. Gray, Superintendent/CEO

Absent

• T. Harris, Co-Facilitator
• L. Pellegrin, Co-Facilitator

Staff

• M. Walsh, Secretary-Treasurer
• K. Matthews, Manager Admin. Services
• G. Robinson, Ex. Dir. Communications

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Angie Haslam
  NDTA Representative: Joanna Cornthwaite

  NSAA Representative: Lisa Frey and Brett Hancock

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1.

CALL TO ORDER

The Chair will call the meeting to order. 

The southeastern part of Vancouver Island, the Gulf Islands and the lower Fraser River are the traditional territories of the Coast Salish Peoples. For thousands of years, the Coast Salish people have lived in, travelled and fished the waterways of the Salish Sea.

The hul’q’umi’num language is the language of this land.  Hul’q’umi’num traditionally, and to this day, unites the Snaw Naw As, Snuneymuxw and Stz’uminus peoples as one family and on whose territories we stand today.

We also give thanks to the ancestors, hereditary leaders, matriarchs and creatures big and small for looking after the rich resources and cultural teachings of this land.

The Chair called the meeting to order at [TIME].

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• SD25/06/11-01
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Morvay

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• SD25/06/11-02
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Bailey

  That the minutes of the Strategic Directions Committee meeting held on May 7, 2025, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

7.1

Danielle Chaisson, NDTA Professional Development Committee Chair

Professional Development Report

Danielle Chaisson provided a report from the NDTA Professional Development Committee.  The report and presentation is attached to the Agenda.

7.2

Chris Perrier-Evely, NDTA Professional Issues Officer and Christina Renneberg, Mentorship Chair

Re: Mentorship Report

Chris Perrier-Evely and Christina Renneberg provided a report on Mentorship.  The report and presentation is attached to the Agenda.

8.

SENIOR STAFF REPORTS

8.1

Don Balcombe, Assistant Superintendent

Re: Board/Authority Authorized Courses (BAA)

Don Balcombe presented four BAA Courses for the committee's consideration.  An action sheet is attached to the agenda.

• SD25/06/11-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Keller

  The Strategic Directions Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the following courses as Board/Authorized Course (BAA) as per Ministry Policy: Sports History 12, Post-Secondary Transitions 12, Post High School Explorations 12 and Indigenous Technology 12.

  CARRIED UNANIMOUSLY

8.2

Robyn Gray, Superintendent

Re: Safe Schools Committee

Robyn Gray highlighted recommended changes to the Safe Schools Committee which will focus its attention on a specific task and attempt to further incorporate student voice in the work of the Committee.  An action sheet, together with the proposed Terms of Reference, are attached to the agenda. 

• SD25/06/11-04
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Brzovic

  The Strategic Directions Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the Terms of Reference to the Safe Schools Committee as presented.

  CARRIED UNANIMOUSLY

8.3

Gillian Robinson, Executive Director of Communications, Privacy & Community Engagement

Re:  Administrative Procedure 322 - Media in Schools

Gillian Robinson outlined the changes to AP 322, in addition to changing the name of the procedure from Media in Schools to Media Relations.  An information sheet, together with the updated AP is attached to the agenda. 

8.4

Paul Kingsbury, Operations Manager and Mark Walsh, Secretary-Treasurer

Re: Administrative Procedure 305.8AP - Video Surveillance, Facilities and School Bus

Mark Walsh outlined the changes to Administrative Procedure 305.8 – Video Surveillance, Facilities and School Bus.  An information sheet, together with the updated AP is attached to the agenda. 

 

8.5

Mary Zuccaro, Energy Manager and Mark Walsh, Secretary-Treasurer

Re:  Carbon Neutral Report

Mark Walsh and Mary Zuccaro presented a report on the District's progress to achieve carbon neutrality.  An information sheet with the report is attached to the agenda.

8.6

Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director of Planning & Operations

Re: Proposed 2026-2027 Minor Capital Plan Submission

Mark Walsh and Pete Sabo provided an overview of the projects the District wishes to apply for associated with minor capital. An action sheet is attached to the agenda.

• SD25/06/11-05
  IT WAS MOVED BY Trustee Bailey
  IT WAS SECONDED BY Trustee Morvay

  The Strategic Directions Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital Plan for 2026/2027, as provided, for submission to the Ministry of Infrastructure and Ministry of Education and Child Care Capital Branch.

  CARRIED UNANIMOUSLY

8.7

Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director of Planning & Operations

Re: Proposed 2026/2027 Major Five-Year Capital Plan

Mark Walsh and Pete Sabo provided an overview of the projects the District wishes to apply for associated with major capital. An action sheet is attached to the agenda.

• SD25/06/11-06
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Morvay

  The Strategic Directions Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Major Capital Plan for 2026/2027, as provided, submitted to the Ministry of Infrastructure and the Ministry of Education and Child Care Capital Branch. 

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was no unfinished business. 

11.

NEW BUSINESS

There was no new business. 

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions. 

14.

ADJOURNMENT

The meeting adjourned at 6:55 pm.

• SD25/06/11-07
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Keller

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY