THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

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ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
ADDITIONS TO THE AGENDA

 

3.
DELETIONS TO THE AGENDA

 

4.
CHANGE IN ORDER

 

5.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.January 2023.pdf.pdf

  • That the minutes of the Business Committee meeting held on January 11, 2023, be approved.

7.
PRESENTATIONS

 

8.
SENIOR STAFF REPORTS

 

8.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS - Child Care Update.pdf
2.Appendix A Before and After School Childcare.pdf

Re: Child Care Update

8.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS 2022-2023 Vandalism Report.pdf
2.Appendix A - October 2022 Report.pdf
3.Appendix B - Yearly Vandalism Costs.pdf
4.Appendix C - Detail by School 22-23.pdf - Updated.pdf
5.Appendix D - Summary Report by Category 22-23.pdf
6.Appendix D - Summary Report by School 22-23.pdf
7.Appendix E - Interior vs Exterior Vandalism Costs.pdf - Updated.pdf

Re: Vandalism Update

8.3
Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance

This item has attachments. 
1.IS - 2022-23 Amended Annual Budget with Q2 Financial Update.pdf
2.SD68 Amended Annual Budget Feb 28, 2023.pdf

Re: Amended Annual Budget (Quarter 2 Report)

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the 2022/2023 Amended Annual Budget Bylaw during the February 22, 2023, Regular Board Meeting.

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the 2022/2023 Amended Annual Budget Bylaw during the February 22, 2023, Regular Board Meeting. 

8.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS - 3 Year Enrolment Project for 2023-24 to 2025-26.pdf
2.A - Summary of the Districts Enrolment Projections for 2023-24 to 2025-26.pdf
3.B - SD68 Enrolment Projection (3YR) 2023-24 to 2025-26.pdf
4.C - 2023-24 Estimated Operating Grant per Projected Enrolment.pdf

Re: Enrolment Projections

8.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Financial Planning and Reporting Policy.pdf
2.Financial Planning and Reporting Policy - 4th DRAFT Jan 3.pdf

Re: New Policy - Financial Planning and Reporting 

  • That the Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Financial Planning and Reporting Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

8.6
Mark Walsh, Secretary-Treasurer & Tracy Mowat, Transportation Manager

This item has attachments. 
1.IS 2022-23 Annual Bus Route Review.pdf
2.Route Review Recommendations February 2023.pdf
3.AP-512-–-Transportation-1 (25).pdf

Re: Transportation Route Review

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

10.
UNFINISHED BUSINESS

 

11.
NEW BUSINESS

 

11.1
Trustee Pellegrin

 

Re: Environmental Sustainability Action Plan 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Chair to write to relevant Ministries with respect to its relevant environmental targets, including GHG reduction goals, highlighting our efforts and recognizing Ministry support and requesting funding or other actions to assist the Board in overcoming barriers to meet its targets.

     

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.
ADJOURNMENT

 

  • That the meeting be adjourned.

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