THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE  MEETING
AGENDA

Wednesday, September 15, 2021 at 6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on June 9, 2021, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Secretary-Treasurer Mark Walsh

Re: Exempt Compensation Reporting 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation Letter (attached as Appendix C) acknowledging compensation paid to executive staff during the 2020/21 fiscal year. 

8.2

Secretary-Treasurer Mark Walsh

Re: Cedar Environmental Update

8.3

Secretary-Treasurer Mark Walsh

Re: Elementary School Classroom Resources

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) allocate $2,000 to each elementary school for classroom resources and that any of these funds unspent as at June 30, 2022 be restricted and returned to the school for future resource allocations.

8.4

Secretary-Treasurer Mark Walsh

Re: Financial Year End - Surplus Allocation 

8.5

Secretary-Treasurer Mark Walsh & Executive Director of Pete Sabo

Re: Proposed 2022-2023 Minor Capital Plan Submission                                       

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2022/2023, as provided, to be submitted to the Ministry of Education.

   

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) write a letter to the Ministry of Education requesting support for the replacement of NDSS and support for appropriate seismic, environmental, ventilation and condition upgrades, including potential replacement for Ladysmith Intermediate School.

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.