THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

Wednesday, March 08, 2023 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on February 8, 2023, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Shawn Johnston, Executive Director of Human Resources and Arlen Valade, Senior Manager Occupational Safety and Wellness

Re: WSBC Asbestos Compliance Initiative 

8.2

Mark Walsh, Secretary-Treasurer and Brian Hackwood, Assistant Executive Director of Planning and Operations

Re: Proposed Annual Facilities Grant

8.3

Mark Walsh, Secretary-Treasurer and Dale Burgos, Executive Director of Communications, Privacy & Engagement

Re: FOIPPA Privacy Management Programs Update

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Privacy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

8.4

Mark Walsh, Secretary-Treasurer

Re: NDSS Consultation Update

8.5

Scott Saywell, Superintendent

Re: ESAC Update

8.6

Mark Walsh, Secretary-Treasurer

Re: Cedar Childcare

• That the Business Committee recommend that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to apply through the Childcare BC New Spaces Fund to add a childcare space at Cedar Elementary to accommodate future childcare space needs.

8.7

Mark Walsh, Secretary-Treasurer

Re: Family Affordability Fund Update

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.