THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE  MEETING
AGENDA

Wednesday, April 14, 2021 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on March 3, 2021, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Secretary-Treasurer Mark Walsh

Re: Board Ad Hoc Committee Report

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) accept and implement the recommendations from the Ad Hoc Committee and receive the draft Policy 2.18 – Trustee Remuneration, Professional Development and Expenses and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

   

8.2

Secretary-Treasurer Mark Walsh

Re: 2021-22 Budget Discussion 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) unrestrict $500,000 from the 2020-21 amended budget to allow for the unrestricted amount to be used in the 2021-22 budget.

8.3

Secretary-Treasurer Mark Walsh and Executive Director of Communications Dale Burgos

Re: Long Range Facility Plan - Consultation Feedback

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

11.1

Chair McKay and Secretary-Treasurer Mark Walsh

Re: Naming of School Facilities or Parts of Facilities 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) delete Administrative Procedure 502 – Naming of School Facilities and create a Policy in its place and that the draft Policy – Naming of School Facilities or Parts of Facilities circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7.

11.2

Trustee Keller

Re: Transportation Route Review 

• The Business Committee recommends that the the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) with respect to the Route Review Process to clarify the decision making process and specify that the addition, elimination, or significant changes to bus routes will be recommended through a Board resolution.

• The Business Committee recommends that the the Board of Education of School District No.68 (Nanaimo-Ladysmith) request staff to amend Administrative Procedure 512 (AP512) to incorporate an appropriate opportunity for meaningful public input in accordance with Board Policy 2.17 – Public Participation.

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.