THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

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ONLINE MICROSOFT TEAMS MEETING

​Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

3.
ADDITIONS
 

4.
DELETIONS
 

5.
CHANGE IN ORDER
 

6.
APPROVAL OF THE AGENDA
 

  • That the Agenda be approved.

7.
APPROVAL OF THE MINUTES
This item has attachments. 

1.May 2022.pdf
2.June 1, 2022.pdf

  • That the minutes from the Regular Board of Education meeting held on May 25, 2022, and the Special Board of Education Meeting on June 1, 2022, be adopted.

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Report 
This item has attachments. 

1.S72(3) Report May 25 2022.pdf
2.S72(3) Report June 1 2022.pdf
3.S72(3) Report June 8 2022.pdf

  • That the Section 72(3) Report from the Closed Board of Education meeting on May 25, 2022, and the Special Closed Board on June 1, 2022 and June 8, 2022 be received.

9.
ANNOUNCEMENTS AND REMINDERS
 

Administrative Day - June 30, 2022 (Schools Closed)


Schools Open for 2022/2023 - September 6, 2022 

10.
PRESENTATIONS
 

11.
CORRESPONDENCE
 

11.1
A Beaudry
This item has attachments. 

1.Ladysmith Primary Childcare.pdf

Re: Ladysmith Primary Childcare

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from A. Beaudry to the Board Chair for response. 

11.2
M Hawker; C Tremblay
This item has attachments. 

1.M. HawkerFW_ Flagged as Probable SPAM Please support before and after school childcare.pdf
2.C TremblayFW_ Please support before and after school childcare.pdf

Re: Support Before and After School Childcare

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence to the Board Chair for response. 

11.3
K. Kirkpatrick, MLA
This item has attachments. 

1.Letter from MLA Karin Kirkpatrick.pdf

Re: Delay of Provincial Capital Funding for Local Projects

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from MLA Karin Kirkpatrick to the Board Chair for response. 

12.
COMMITTEE REPORTS
 

12.1
Business Committee
 

12.1.1
2023/24 Minor Capital Plan Submission
 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2023/2024, as provided, to be submitted to the Ministry of Education.

12.1.2
2023/24 5-Year Major Capital Plan
 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2023/2024, as provided on the Five-Year Capital Plan Summary for 2023/2024 submitted to the Ministry of Education and Child Care.

12.1.3
Board Governance Policies
This item has attachments. 

1.AS Policy 2.5 and 2.6 Governance.pdf
2.2.5 Role of Committees and Representatives FINAL DRAFT JUNE.pdf
3.New 2.6 Board Meeting Procedures.pdf

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Updated Board Governance Policies 2.5 – Role of Committees and Representatives and 2.6 Board Meeting Procedures and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

12.1.4
North End Consultation
 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to draft proposed boundary changes for Cilaire, Rock City and Departure Bay Elementary schools (with the potential of other minor boundary shifts) that would shift students away from Departure Bay, for review and approval in principle, followed by community consultation and implementation for September 2023. Any students currently enrolled in Departure Bay may retain their seat in the school (as well as younger siblings), or they may transfer to their applicable catchment school as per determined boundary changes.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) continue to apply for an expansion at Departure Bay in the 2023-24 capital plan with the intention of replacing portable usage at the school. Such an expansion would not be intended to expand the capacity of the school beyond 400 (the current enrollment of the school) but is intended to remove the portables at the site.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to prepare for the re-opening of Rutherford Elementary School and the redrawing of the boundaries of McGirr, Randerson Ridge and Frank J. Ney (with the potential of other minor boundary shifts) with an opening date of either September 2024 or 2025 as determined following the district’s confirmation of enrollment early October 2022.

12.1.5
LRFP - Ladysmith Consultation
 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to initiate a consultation process with respect to addressing capacity issues with potentially impacted communities in Ladysmith and report back to the Board with recommendations and next steps for the Board to consider.

12.2
Education Committee
 

13.
SENIOR STAFF REPORTS
 

13.1
Scott Saywell, Superintendent
 

Re: Draft District Review Story


District Review Story 2022. 

13.2
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.AS Revised SEP 202223 (002).pdf
2.SD68_Reallocation of Minor Capital Funds_Nanaimo-Ladysmith School District_Final 2022.06.16.pdf
3.Amended Bylaw.pdf

Re: Revised 2022-2023 Minor Capital Plan Submission

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith), approve the Secretary-Treasurer’s amendment to Capital Plan No. 2022/23-CPSD68-01 to read Capital Bylaw No. 2022/23-CPSD68-02, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.     

13.3
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.AS BC Hydro SRW at Hammond Bay.pdf
2.Appendix A 1207443 Letter.pdf
3.Appendix B 1207443 Hard Form C v25.pdf
4.Appendix C ST020098.blanket tripartite SRW.pdf
5.Appendix D Design Drawings.pdf
6.Appendix E ByLaw Document.pdf

Re: Hammond Bay Statutory Right of Way

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) pass all three readings of the Bylaw, cited as “Hammond Bay Elementary School SRW Bylaw, 2022” in one meeting, today, the 22nd of June, 2022.

  • WHERAS Section 65 (5) of the School Act provides that a Board of Education may exercise a power with respect to the acquisition or disposal of property owned or administered by the Board only by bylaw;

    AND WHEREAS:

    1. The Board of Education of School District No. 68 (Nanaimo-Ladysmith) (the “Board”) owns the Hammond Bay Elementary School site (the “Property”);
    2. The Property is facility number 106218;
    3. The address of the Property is 1025 Morningside Drive, Nanaimo, British Columbia, V9T 1N5, and the legal description of the Property is: PID: 003-796-957; Lot A, District Lot 41, Wellington District, Plan 18839
    4. BC Hydro (“BCH”), and Telus, has asked the Board to grant BCH and Telus:
      1. A specific statutory right-of-way (“SRW”) in respect of a pole and pad mount transformer (the “Works”) located as shown on Schedule A, a copy of which is attached hereto; and
      2. A blanket ancillary access statutory right-of-way for access to the Works (together with the Specific Right-of-Way, (the “Rights of Way”)
    5. 5. The Board is satisfied that the Works will be benefit the Board and that the granting of the Rights-of-Way will not interfere with the Board’s use of the Property for educational purposes.

    NOW THEREFORE be it resolved as a Bylaw that the Board grant the Rights-of-Way;

    BE IT FURTHER resolved as a Bylaw that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver all documents required to complete the granting of the Rights-of-way on such terms and conditions as the Secretary-Treasurer may consider advisable as witnessed by the signature of the Secretary-Treasurer.

    This Bylaw maybe cited as “School District No. 68 (Nanaimo-Ladysmith) Hammond Bay School SRW Bylaw, 2022”.

    Read for a first time this 22nd day of June, 2022.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "School District No. 68 (Nanaimo-Ladysmith) Hammond Bay Elementary School SRW, Bylaw, 2022)". Read a second time this 22nd day of June, 2022.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "School District No. 68 (Nanaimo-Ladysmith) Hammond Bay Elementary School SRW, Bylaw, 2022)". Read a third time and adopted this 22nd day of June, 2022.

14.
UNFINISHED BUSINESS
 

15.
NEW BUSINESS
 

16.
FOR INFORMATION
 

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

18.
ADJOURNMENT
 

  • That the meeting be adjourned.

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