THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

Wednesday, October 11, 2023 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

---

1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on September 13, 2023, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer and Jacquie Poulin, Assistant Superintendent 

Re: Feeding Futures Fund 

8.2

Mark Walsh, Secretary-Treasurer and Jacquie Poulin, Assistant Superintendent

Re: Administrative Procedure 333 - Field Trips 

8.3

Mark Walsh, Secretary-Treasurer

Re: Enrolment Update per 1701 Data Collection 

8.4

Mark Walsh, Secretary-Treasurer

Re: Rutherford Elementary 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct that Rutherford Elementary School be reopened as of September 2025 and that staff are directed to create a School Transition Working Group to address issues associated with reopening the facility and provide the Board with recommendations with respect to appropriate catchments for Rutherford and the surrounding schools and potential programming, if applicable, to ensure the long-term viability of the school.

8.5

Mark Walsh, Secretary-Treasurer

Re: Policy 3.8 - Transportation

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Revised Policy 3.8 – Transportation and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

8.6

Mark Walsh, Secretary-Treasurer & Pete Sabo, Executive Director of Planning & Operations

Re: Annual Vandalism Report

8.7

Mark Walsh, Secretary-Treasurer & Pete Sabo, Executive Director of Planning & Operations

Re: Administrative Procedure 522 - Public Use of School Buildings, Grounds and Equipment

8.8

Mark Walsh, Secretary-Treasurer

Re: NDSS Capacity Update

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

FOR INFORMATION 

12.1

Budget and Financial Planning Timeline

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.