THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, March 12, 2025

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• N. Bailey, Chair
• G. Keller, Vice Chair
• T. Brzovic
• T. Harris
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Absent

• L. Lee

Staff

• R. Gray, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• K. Matthews, Manager Admin. Services
• G. Robinson, Ex. Dir. Communications

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1.

CALL TO ORDER

The Chair will call the meeting to order. 

The southeastern part of Vancouver Island, the Gulf Islands and the lower Fraser River are the traditional territories of the Coast Salish Peoples. For thousands of years, the Coast Salish people have lived in, travelled and fished the waterways of the Salish Sea.

The hul’q’umi’num language is the language of this land.  Hul’q’umi’num traditionally, and to this day, unites the Snaw Naw As, Snuneymuxw and Stz’uminus peoples as one family and on whose territories we stand today.

We also give thanks to the ancestors, hereditary leaders, matriarchs and creatures big and small for looking after the rich resources and cultural teachings of this land.

The Chair called the meeting to order at 6:02 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none.

3.

ADDITIONS

There were no additions.

4.

DELETIONS

There were no deletions.

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R25/03/12-01
  IT WAS MOVED BY Trustee Harris
  IT WAS SECONDED BY Trustee Robinson

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R25/03/12-02
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Brzovic

  That the minutes from the Regular Board of Education meeting held on February 26, 2025, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R25/03/12-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Pellegrin

  That the Section 72(3) Report from the Closed Board of Education meeting on February 26, 2025, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Schools Closed for Spring Break: March 17-28, 2025

Strategic Directions Committee Meeting: April 9, 2025

Board of Education Meeting: April 23, 2025

10.

PRESENTATIONS

10.1

Laura Cranmer, Amanda Wagner, Ann Woodward and Daisy Elliott

Re: Applied Theatre Research Project "Scenes from the Nanaimo Indian Hospital: Reawakening Hul'q'umin'um', Nuu-chah-nulth, and Kwak'wala languages"  

Laura Cranmer, Amanda Wagner, Ann Woodward and Daisy Elliott presented on their production "Scenes from the Nanaimo Indian Hospital" and requested a letter of support from the Board.

Trustee Keller added a Notice of Motion re: Letter of Support under New Business. (Unanimous consent, no vote)

11.

CORRESPONDENCE

There was no correspondence. 

12.

STRATEGIC DIRECTIONS COMMITTEE REPORTS

12.1

Calendar

• R25/03/12-04
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the attached revised 2025/2026 Local School Calendar.

  CARRIED UNANIMOUSLY
• R25/03/12-05
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) make the attached three-year draft Local School Calendars for 2026/27, 2027/28 and 2028/29 available to the public for 30 days utilizing the consultation process as per Board Governance, Section 1, 2.17 and to report back at the May Strategic Directions Committee meeting with recommendations.

  CARRIED UNANIMOUSLY

12.2

Policies

• R25/03/12-06
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Revised Policy 205 – Trustee Code of Conduct and Conflict Resolution.

  CARRIED UNANIMOUSLY
• R25/03/12-07
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Harris

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy 403 – Board Recognition, and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY
• R25/03/12-08
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy 505 - School Catchment and Student Enrolment and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY
• R25/03/12-09
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Harris

  First Reading:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt amended Bylaw 502 Parent-Student Appeals.

  Read for a first time this 12th day of March, 2025.

  CARRIED UNANIMOUSLY
• R25/03/12-10
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Brzovic

  Second Reading:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt amended Bylaw 502 Parent-Student Appeals.

  Read for a second time this 12th day of March, 2025.

  CARRIED UNANIMOUSLY
• R25/03/12-11
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) circulate a 30 day notice of third reading for the Draft Bylaw 502 Parent-Student Appeals, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY
• R25/03/12-12
  IT WAS MOVED BY Trustee Rokeby
  IT WAS SECONDED BY Trustee Harris

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy 218 Role of Chair and Vice Chair and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

13.1

Robyn Gray

Re: Superintendent's Reel

Robyn Gray presented the "Superintendent's Reel" which highlights the voices of our educators, achievements of our students and the unwavering support of our families and community partners.

14.

UNFINISHED BUSINESS

There was no Unfinished Business. 

15.

NEW BUSINESS

15.1

Naomi Bailey, Board Chair

Policy Committee Work Plan

Chair Bailey passed the Chair to Vice Chair Keller for this item.

Chair Bailey proposed that the Policy Committee Workplan be updated to included Policy 2.6 - Board Meeting Procedures so that it be reviewed to ensure that the Policy appropriately balances the safety of trustees, staff and partners while ensuring continued avenues for the public to participate at the Board.  An action sheet is attached to the agenda. 

• R25/03/12-13
  IT WAS MOVED BY Trustee Bailey
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) add Policy 2.6 – Board Meeting Procedures to the Policy Committee workplan for 2024-25 and direct that Policy 2.6 is reviewed to ensure that the Policy appropriately balances the safety of trustees, staff and partners while ensuring continued avenues for the public to participate at the Board.

   

  CARRIED UNANIMOUSLY

15.2

Greg Keller, Vice Chair

Re: Notice of Motion - Request for Letter of Support 

• R25/03/12-14
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) write a letter in support of the “Applied Theatre Research Project “ Scenes from the Nanaimo Indian Hospital: Reawakening Hul’q’umin’um, Nuu-Chah-nulth, and Kwak,wala language”.

  CARRIED UNANIMOUSLY

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information. 

16.2

Trustee Committee Reports

There were no Trustee Committee Reports. 

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions. 

18.

ADJOURNMENT

The meeting adjourned at 7:03 pm.

• R25/03/12-15
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Harris

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY