THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
  • T. Harris
Absent
  • N. Bailey, Vice Chair
Staff
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • K. Matthews, Manager Admin. Services
Absent
  • R. Gray, Superintendent/CEO

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none. 

3.
ADDITIONS

 

Notice of Motion be added as item 16.1

4.
DELETIONS

 

Item 10.1 be moved to the November Board of Education Meeting.

5.
CHANGE IN ORDER

 

There was no change in order. 

6.
APPROVAL OF THE AGENDA

 
  • R24/10/23-01
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Robinson

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.September 2024.pdf
  • R24/10/23-02
    IT WAS MOVED BYTrustee Pellegrin
    IT WAS SECONDED BYTrustee Harris

    That the minutes from the Regular Board of Education meeting held on September 25, 2024, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report September 25, 2024.pdf
2.S72(3) Report October 9, 2024.pdf
  • R24/10/23-03
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Robinson

    That the Section 72(3) Report from the Closed Board of Education meeting on September 25, 2024, and the Special Closed Board of Education meeting on October 9, 2024, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: November 6, 2024


Business Committee Meeting: November 13, 2024


Board of Education Meeting: November 27, 2024


Statutory Holiday: November 11, 2024 -Remembrance Day

10.
PRESENTATIONS

 

There were no presentations this evening.

11.
CORRESPONDENCE

 

11.1
D&A Mahony

This item has attachments. 
1.DA Mahony.pdf

Re: Rutherford and Data Analyst Feedback

  • R24/10/23-04
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D&A Mahony to staff for response. 

    CARRIED UNANIMOUSLY

11.2
C Peters

This item has attachments. 
1.CPeters on Human Trafficking.pdf

Re: Human Trafficking 

  • R24/10/23-05
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from C Peters to be received and filed.

    CARRIED UNANIMOUSLY

11.3
G. Prouten

This item has attachments. 
1.G Prouten re_ Blue community.pdf

Re: Water Rights 

  • R24/10/23-06
    IT WAS MOVED BYTrustee Harris
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from G. Prouten to staff for response. 

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 

12.1.1
Hammond Bay Elementary School - Statutory Right of Ways

This item has attachments. 
1.Hammond Bay SRW Bylaw.pdf
  • R24/10/23-07
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024 all three readings at one meeting, today, this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-08
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a first time this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-09
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Harris

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a second time this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-10
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a third time and adopted, this 23rd day of October 2024.

     

    CARRIED UNANIMOUSLY

12.1.2
Pleasant Valley Elementary School - Statutory Right of Ways

This item has attachments. 
1.Pleasant Valley SRW Bylaw.pdf
  • R24/10/23-11
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024 all three readings at one meeting, today, this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-12
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a first time this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-13
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

     Read a second time this 23rd day of October 2024.

    CARRIED UNANIMOUSLY
  • R24/10/23-14
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Harris

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a third time and adopted, this 23rd day of October 2024.

    CARRIED UNANIMOUSLY

12.2
Education Committee

 
  • R24/10/23-15
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the superintendent to ensure that, going forward, all communications, reports and website content produced by the District replace the terms “special needs”, “differences”, etc with “disabilities/diverse abilities”, except where the District is quoting specific legislation, Ministerial Orders and/or Ministerial instructions.

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

 

13.1
Piet Langstraat, Interim Superintendent

This item has attachments. 
1.Trustee Presence in the District and Schools.pdf

Re: Trustee Presence in the District and Schools

Piet Langstraat presented on the importance of Trustee Presence in the district and schools. The presentation is attached to the agenda.

13.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Capital Plan Bylaw Amendment.pdf
2.SD68 CapitalPlans_2024_25_Response Letter_SSAC_Amended-04.pdf
3.Amended Bylaw.pdf

Re: Amendment to Capital Plan Bylaw No. 2024/25-CPSD68-04

Mark Walsh advised that the Ministry of Education and Child Care has agreed to fund a prefabricated classroom addition project at Chase River Elementary School. This request was approved for the 24/25 Capital Plan year via a revised response letter dated October 15, 2024. An Action Sheet is attached to the Agenda.

  • R24/10/23-16
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education approve the amendment to Capital Bylaw No. 2024/25-CPSD68-03 to read Capital Bylaw No. Capital Bylaw No. 2024/25-CPSD68-04, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.

    CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

 

There was none.

15.
NEW BUSINESS

 

There was none. 

16.
NOTICE OF MOTION

 

Next Business Committee Meeting:

That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the policy committee work plan to include the review and update of Policy 2.1, Role of the Board.

17.
FOR INFORMATION

 

17.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions October 2024.pdf

The Board Motion's Report was received. 

17.2
Trustee Committee Reports

 

There were none. 

18.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions this evening. 

19.
ADJOURNMENT

 

The meeting adjourned at 6:34 pm.

  • R24/10/23-17
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Harris

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
No Item Selected