THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, October 23, 2024

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

G. Keller, Chair
T. Brzovic
L. Lee
C. Morvay
L. Pellegrin
T. Rokeby
M. Robinson
T. Harris

Absent

N. Bailey, Vice Chair

Staff

M. Walsh, Secretary-Treasurer
L. Tait, Deputy Superintendent
K. Matthews, Manager Admin. Services

Absent

R. Gray, Superintendent/CEO

1.
CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none.

3.
ADDITIONS

Notice of Motion be added as item 16.1

4.
DELETIONS

Item 10.1 be moved to the November Board of Education Meeting.

5.
CHANGE IN ORDER

There was no change in order.

6.
APPROVAL OF THE AGENDA

R24/10/23-01
IT WAS MOVED BYTrustee Rokeby
IT WAS SECONDED BYTrustee Robinson
That the Agenda be approved.
CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

1.September 2024.pdf

R24/10/23-02
IT WAS MOVED BYTrustee Pellegrin
IT WAS SECONDED BYTrustee Harris
That the minutes from the Regular Board of Education meeting held on September 25, 2024, be adopted.
CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

8.1
Section 72(3) Report

1.S72(3) Report September 25, 2024.pdf

2.S72(3) Report October 9, 2024.pdf

R24/10/23-03
IT WAS MOVED BYTrustee Rokeby
IT WAS SECONDED BYTrustee Robinson
That the Section 72(3) Report from the Closed Board of Education meeting on September 25, 2024, and the Special Closed Board of Education meeting on October 9, 2024, be received.
CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: November 6, 2024

Business Committee Meeting: November 13, 2024

Board of Education Meeting: November 27, 2024

Statutory Holiday: November 11, 2024 -Remembrance Day

10.
PRESENTATIONS

There were no presentations this evening.

11.
CORRESPONDENCE

11.1
D&A Mahony

1.DA Mahony.pdf

Re: Rutherford and Data Analyst Feedback

R24/10/23-04
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Robinson
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D&A Mahony to staff for response.
CARRIED UNANIMOUSLY

11.2
C Peters

1.CPeters on Human Trafficking.pdf

Re: Human Trafficking

R24/10/23-05
IT WAS MOVED BYTrustee Rokeby
IT WAS SECONDED BYTrustee Morvay
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from C Peters to be received and filed.
CARRIED UNANIMOUSLY

11.3
G. Prouten

1.G Prouten re_ Blue community.pdf

Re: Water Rights

R24/10/23-06
IT WAS MOVED BYTrustee Harris
IT WAS SECONDED BYTrustee Pellegrin
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from G. Prouten to staff for response.
CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

12.1
Business Committee

12.1.1
Hammond Bay Elementary School - Statutory Right of Ways

1.Hammond Bay SRW Bylaw.pdf

R24/10/23-07
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Robinson
That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024 all three readings at one meeting, today, this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-08
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Pellegrin
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a first time this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-09
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Harris
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a second time this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-10
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Rokeby
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Hammond Bay Elementary School Waterworks Right-of-Ways Bylaw 2024, being a bylaw that provides the City of Nanaimo with Right-of Ways associated with access to a water meter at the Hammond Bay Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a third time and adopted, this 23^rd day of October 2024.

CARRIED UNANIMOUSLY

12.1.2
Pleasant Valley Elementary School - Statutory Right of Ways

1.Pleasant Valley SRW Bylaw.pdf

R24/10/23-11
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Rokeby
That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024 all three readings at one meeting, today, this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-12
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Morvay
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a first time this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-13
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Pellegrin
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a second time this 23^rd day of October 2024.
CARRIED UNANIMOUSLY
R24/10/23-14
IT WAS MOVED BYTrustee Lee
IT WAS SECONDED BYTrustee Harris
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Pleasant Valley Elementary School Waterworks Right-of-Ways Bylaw 2024, being a Bylaw that provides the City of Nanaimo with Right-of Ways associated with access to water, sewage and drainage works at the Pleasant Valley Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

Read a third time and adopted, this 23^rd day of October 2024.
CARRIED UNANIMOUSLY

12.2
Education Committee

R24/10/23-15
IT WAS MOVED BYTrustee Brzovic
IT WAS SECONDED BYTrustee Morvay
That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the superintendent to ensure that, going forward, all communications, reports and website content produced by the District replace the terms “special needs”, “differences”, etc with “disabilities/diverse abilities”, except where the District is quoting specific legislation, Ministerial Orders and/or Ministerial instructions.
CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

13.1
Piet Langstraat, Interim Superintendent

1.Trustee Presence in the District and Schools.pdf

Re: Trustee Presence in the District and Schools

Piet Langstraat presented on the importance of Trustee Presence in the district and schools. The presentation is attached to the agenda.

13.2
Mark Walsh, Secretary-Treasurer

1.AS Capital Plan Bylaw Amendment.pdf

2.SD68 CapitalPlans_2024_25_Response Letter_SSAC_Amended-04.pdf

3.Amended Bylaw.pdf

Re: Amendment to Capital Plan Bylaw No. 2024/25-CPSD68-04

Mark Walsh advised that the Ministry of Education and Child Care has agreed to fund a prefabricated classroom addition project at Chase River Elementary School. This request was approved for the 24/25 Capital Plan year via a revised response letter dated October 15, 2024. An Action Sheet is attached to the Agenda.

R24/10/23-16
IT WAS MOVED BYTrustee Robinson
IT WAS SECONDED BYTrustee Morvay
That the Board of Education approve the amendment to Capital Bylaw No. 2024/25-CPSD68-03 to read Capital Bylaw No. Capital Bylaw No. 2024/25-CPSD68-04, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.
CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

There was none.

15.
NEW BUSINESS

There was none.

16.
NOTICE OF MOTION

Next Business Committee Meeting:

That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the policy committee work plan to include the review and update of Policy 2.1, Role of the Board.

17.
FOR INFORMATION

17.1
Board Motions Report

1.OS Reg Brd Motions October 2024.pdf

The Board Motion's Report was received.

17.2
Trustee Committee Reports

There were none.

18.
QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address. The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question. Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening.

19.
ADJOURNMENT

The meeting adjourned at 6:34 pm.

R24/10/23-17
IT WAS MOVED BYTrustee Robinson
IT WAS SECONDED BYTrustee Harris
That the meeting be adjourned.
CARRIED UNANIMOUSLY

No Item Selected

1.CALL TO ORDER

2.TRANSFER OF ITEMS TO OPEN MEETING AGENDA

3.ADDITIONS

4.DELETIONS

5.CHANGE IN ORDER

6.APPROVAL OF THE AGENDA

7.APPROVAL OF THE MINUTES

8.SECTION 72(3) REPORT

8.1Section 72(3) Report

9.ANNOUNCEMENTS AND REMINDERS

10.PRESENTATIONS

11.CORRESPONDENCE

11.1D&A Mahony

11.2C Peters

11.3G. Prouten

12.COMMITTEE REPORTS

12.1Business Committee

12.1.1Hammond Bay Elementary School - Statutory Right of Ways

12.1.2Pleasant Valley Elementary School - Statutory Right of Ways

12.2Education Committee

13.SENIOR STAFF REPORTS

13.1Piet Langstraat, Interim Superintendent

13.2Mark Walsh, Secretary-Treasurer

14.UNFINISHED BUSINESS

15.NEW BUSINESS

16.NOTICE OF MOTION

17.FOR INFORMATION

17.1Board Motions Report

17.2Trustee Committee Reports

18.QUESTION PERIOD

19.ADJOURNMENT

Details

History

Vote Result