THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Meeting #:
Date:
Time:
-
Location:
ONLINE MICROSOFT TEAMS MEETING
Trustees
  • G. Keller, Chair
  • C. O'Neill, Vice-Chair
  • L.M. Barron
  • T. Brzovic
  • S. Higginson
  • C. McKay
  • B. Robinson
  • J. Stanley
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Rob Zver
    DPAC Representative: Leanne Lee
    NDTA Representative: Denise Wood
    NSAA Representative: Diane McGonigle

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.
ADDITIONS TO THE AGENDA
 

There were no additions. 

3.
DELETIONS TO THE AGENDA
 

There were no deletions. 

4.
CHANGE IN ORDER
 

There was no change in order. 

5.
APPROVAL OF THE AGENDA
 

  • B21/06/09-01
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee O'Neill

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES
This item has attachments. 

1.May 2021.pdf
2.Special Business May 19, 2021.pdf
  • B21/06/09-02
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee McKay

    That the minutes of the Business Committee meeting held on May 12, 2021, and the Special Business Committee meeting held on May 19, 2021, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS
 

8.
SENIOR STAFF REPORTS
 

8.1
Superintendent Scott Saywell
This item has attachments. 

1.IS AP Communication to Public by Staff.pdf
2.AP XX - Communications with Public by Staff.pdf

Re: AP - Communications with Public by Staff

Secretary-Treasurer Mark Walsh presented a new draft Administrative Procedure for communication with the public by staff.  The draft AP and Information Sheet is attached to the Agenda. 

8.2
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.IS Enrolment Growth and Space Requirements.pdf

Re: Enrolment Growth and Space Requirements

Secretary-Treasurer Mark Walsh provided an update on current enrollment trends in the District. The Information Sheet is attached to the Agenda. 

8.3
Secretary-Treasurer Mark Walsh
This item has attachments. 

1.AS Capital Plan Bylaw.pdf
2.SD68_CapitalPlans_2021_22_ResponseLetter_AMENDED_20210510.pdf
3.SD68_CapitalPlans_2021_22_AnnualProgramsFundingAgreement.pdf
4.Capital Plan by-law Appendix C.pdf

Re: Capital Plan Bylaw No. 2021/22-CPSD68-01

Secretary-Treasurer Mark Walsh presented the Capital Bylaw No. 2021/22-CPSD68-01. An Action Sheet is attached to the Agenda. 

  • B21/06/09-03
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    The Business Committee recommends that that Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the Capital Bylaw No. 2021/22-CPSD68-01 in one meeting and adopt Capital Plan Bylaw No. 2021/22-CPSD68-01

    CARRIED UNANIMOUSLY

8.4
Secretary-Treasurer Mark Walsh and Executive Director of Planning & Operations Pete Sabo
This item has attachments. 

1.AS Capital Plan June 9 2021.pdf
2.22-23 Expansion Rationale.pdf

Re: 5 Year Capital Plan Submission 

Secretary-Treasurer Mark Walsh and Executive Director of Planning and Operations presented the proposed five-year capital plan for 2022/23. An Action Sheet is attached to the Agenda.

  • B21/06/09-04
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee O'Neill

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2022/2023, as provided on the Five-Year Capital Plan Summary for 2022/2023 submitted to the Ministry of Education.

    CARRIED UNANIMOUSLY

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING
 

There was none.

10.
UNFINISHED BUSINESS
 

There was no unfinished business.

11.
NEW BUSINESS
 

There was no new business. 

12.
FOR INFORMATION 
 

13.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT
 

The meeting adjourned at 6:51 pm.

  • B21/06/09-05
    IT WAS MOVED BYTrustee Barron
    IT WAS SECONDED BYTrustee McKay

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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