THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, November 10, 2021

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Absent

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson

Absent

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions.

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order.

5.

APPROVAL OF THE AGENDA

• B21/10/13-01
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Higginson

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B21/10/13-02
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Higginson

  That the minutes of the Business Committee meeting held on October 13, 2021, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were no presentations. 

8.

SENIOR STAFF REPORTS

8.1

Tim Davie, Deputy Superintendent

Re: Anti-Racism and Cultural Safety - Administrative Procedure 350 (Update)

Tim Davie and Kerri Steel presented an updated Administrative Procedure 350 - Anti-Racism and Cultural Safety, which has been revised and renamed to reflect current social context and updated language.  It was noted that this AP will likely be updated as Policy 2.10 is updated. The revised AP 350, together with an Information Sheet is attached to the Agenda. 

8.2

Mark Walsh, Secretary Treasurer

Re: Investments Administrative Procedure (New)

Mark Walsh presented a newly created Administrative Procedure associated with investments.  The Administrative Procedure, together with an Information Sheet is attached to the Agenda. 

8.3

Mark Walsh, Secretary-Treasurer 

Re: 1st Quarter Financial Report

Mark Walsh presented the first quarter financial results.  The Q1 2021/22 Financial Report is attached to the Agenda. 

8.4

Mark Walsh, Secretary-Treasurer

Re: Long Range Facilities Plan Committee - Terms of Reference

Mark Walsh presented the proposed Terms of Reference for the Long Range Facilities Plan Committee.  The Terms of Reference, together with an Action Sheet is attached to the Agenda.  

• B21/11/10-03
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Long Range Facilities Plan Committee.

  CARRIED UNANIMOUSLY

8.5

Mark Walsh, Secretary-Treasurer

Re: By-Election

Mark Walsh presented recommended changes to the Trustee Election By-Law.  An Action Sheet is attached to the Agenda. 

• B21/11/10-04
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  That the Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the amended Bylaw No. 2 – Trustee Elections, during the November 18, 2021, Special Open Board Meeting; and that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the amended Bylaw No. 2 – Trustee Elections during the November 18, 2021, Special Open Board meeting.  

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

9.1

Mayor Aaron Stone, Town of Ladysmith

Re: Town of Ladysmith OCP Review

• B21/11/10-05
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Brzovic

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from Mayor Aaron Stone, Town of Ladysmith, to the Chair for response, following further consultation with the Long Range Facilities Plan Committee. 

  CARRIED UNANIMOUSLY

10.

UNFINISHED BUSINESS

There was no Unfinished Business. 

11.

NEW BUSINESS

There was no New Business.

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:14 pm.

• B21/10/13-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY