THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • T. Brzovic, Chair
  • L. Lee, Vice Chair
  • N. Bailey
  • G. Keller
  • C. Morvay
  • L. Pellegrin
  • M. Robinson
  • T. Rokeby
Absent
  • C. McKay
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services
Representatives

  • CUPE Representative: Jeff Virtanen
    DPAC Representative: Jessica Krog-Irving
    NDTA Representative: Joanna Cornthwaite

    NSAA Representative: Lisa Frey

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1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm.

2.
ADDITIONS TO THE AGENDA

 

There were no additions. 

3.
DELETIONS TO THE AGENDA

 

There were no deletions. 

4.
CHANGE IN ORDER

 

There was no change in order. 

5.
APPROVAL OF THE AGENDA

 
  • B23/09/13-01
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Morvay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.June 2023.pdf
  • B23/09/13-02
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Morvay

    That the minutes of the Business Committee meeting held on June 14, 2023, be approved.

    CARRIED UNANIMOUSLY

7.
PRESENTATIONS

 

There were none. 

8.
SENIOR STAFF REPORTS

 

8.1
Scott Saywell, Superintendent

This item has attachments. 
1.IS ESL Report.pdf
2.ESLR -Draft- sept 2023.pdf

Re: Enhancing Student Learning (ESL) Report (Draft)

Scott Saywell presented the Enhancing Student Learning Report.  The purpose of this report is to provide a summary of the Ministry of Education and Child Care data related to the Enhancing Student Learning Reporting Order (M302/20).  The report, together with an Action Sheet, is attached to the Agenda. 

  • B23/09/13-03
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Keller

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2022/2023 Enhancing Student Learning Report and submit to the Ministry of Education and Child Care by September 30, 2023.

    CARRIED UNANIMOUSLY

8.2
Shawn Johnston, Executive Director of HR

This item has attachments. 
1.AS PIDA Policy.pdf
2.Public Interest Disclosure Policy.pdf
3.Appendix B Public Interest Disclosure AP.pdf
4.Public Interest Disclosure Policy - Disclosure Form.pdf
5.Appendix D PIDA Annual Report - Template.pdf

Re: Public Interest Disclosure Policy 

Shawn Johnston provided the Board with an update on NLPS’ Public Interest Disclosure Policy and accompanying Procedures and reporting forms, in advance of our December 1, 2023, deadline for implementation.  An Action Sheet is attached to the Agenda. 

  • B23/09/13-04
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Keller

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Public Interest Disclosure Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

8.3
Mark Walsh, Secretary-Treasurer & Pete Sabo, Ex. Director Planning & Operations

This item has attachments. 
1.IS Summer Projects Update.pdf

Re: Facilities Summer Work

Mark Walsh and Pete Sabo provided an update on work that was completed by the facilities department during the summer break.  An Information Sheet is attached to the Agenda. 

8.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS - Exempt Compensation Reporting.pdf
2.Appendix A 2022-2023 Executive Compensation Report.pdf
3.Appendix B ECDExecutive.pdf
4.Appendix C Attestation letter from Board Chair 2022-2023.pdf

Re: Exempt Compensation Report

Mark Walsh presented the Public Sector Executive Compensation Report and Disclosure for 2022-2023.  An Action Sheet with the reports are attached to the Agenda. 

  • B23/09/13-05
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Pellegrin

    The Business Committee recommends that the Board of Education of School District No. 68  (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter (attached as Appendix C) acknowledging compensation paid to executive staff during the 2022/2023 fiscal year.

    CARRIED UNANIMOUSLY

8.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Surplus.pdf
2.Appendix A IS Summary of Accumulated Operating Surplus.pdf
3.p5-Financial Statement Discussion and Analysis -YE June 2023.pdf
4.SD68 2022-23-fs-v11-September 5 2023 - Final Draft.pdf

Re: Financial Year End - Surplus Allocation 

Mark Walsh presented the 2022-2023 year-end surplus and recommended surplus allocation for the Board's consideration.  An Action Sheet is attached to the Agenda.  

  • B23/09/13-06
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Pellegrin

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve the recommendations contained in this Action Sheet to allocate the unrestricted surplus to support the Board’s goals.

    CARRIED UNANIMOUSLY

8.6
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS - 2023-24 Multi Year Financial Plan.pdf
2.2023-24 Multi year financial plan.pdf

Re: Multi-Year Financial Plan 

Mark Walsh presented the 2023-24 Multi-Year Financial Plan for the Board's consideration. The Financial Plan, together with an Action Sheet, is attached to the Agenda. 

  • B23/09/13-07
    IT WAS MOVED BYTrustee Pellegrin
    IT WAS SECONDED BYTrustee Robinson

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended 2023-24 Multi Year Financial Plan.

    CARRIED UNANIMOUSLY

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

There was none. 

10.
UNFINISHED BUSINESS

 

10.1
Greg Keller, Board Chair

This item has attachments. 
1.IS Strategic Plan Update.pdf

Re: Strategic Plan Update

Greg Keller provided an update on the planning for the new Strategic Plan.  An Information Sheet is attached to the Agenda. 

11.
NEW BUSINESS

 

There was none. 

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.
ADJOURNMENT

 

The meeting adjourned at 7:42 pm.

  • B23/09/13-08
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Robinson

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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