THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68MINUTES OF THE BUSINESS COMMITTEE MEETINGWednesday, April 13, 2022 6:00 P.m. - 9:00 P.m.ONLINE MICROSOFT TEAMS MEETING TrusteesG. Keller, ChairC. O'Neill, Vice-Chair T. BrzovicS. HigginsonC. McKayJ. StanleyE. WilkinsonN. BaileyAbsent B. RobinsonStaffS. Saywell, Superintendent/CEOM. Walsh, Secretary-TreasurerT. Davie, Deputy SuperintendentD. Burgos, Ex. Dir. of CommunicationsK. Matthews, Manager Admin. ServicesRepresentativesCUPE Representative: Jeff VirtanenDPAC Representative: Leanne Lee NDTA Representative: Jeremy InschoNSAA Representative: Theresa Kraeker1.CALL TO ORDER The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.The Chair called the meeting to order at 6:00 pm.2.ADDITIONS TO THE AGENDA There were no additions. 3.DELETIONS TO THE AGENDA There were no deletions. 4.CHANGE IN ORDER There was no change in order. 5.APPROVAL OF THE AGENDA B22/04/13-01IT WAS MOVED BYTrustee McKayIT WAS SECONDED BYTrustee HigginsonThat the Agenda be approved.CARRIED UNANIMOUSLY6.APPROVAL OF THE MINUTES 1.March.pdfB22/04/13-02IT WAS MOVED BYTrustee McKayIT WAS SECONDED BYTrustee BrzovicThat the minutes of the Business Committee meeting held on March 2, 2022, be approved. ABSTAINED: Trustee O'NeillCARRIED UNANIMOUSLY7.PRESENTATIONS There were none. 8.SENIOR STAFF REPORTS 8.1Dale Burgos, Executive Director of Communications 1.IS - Thoughtexchange - North End Consultation.pdf2.North End Consultation Feedback.pdfRe: North End Capacity - ThoughtExchange Engagement FeedbackDale Burgos provided feedback on the North End Capacity ThoughtExchange. An Information Sheet and feedback received is attached to the Agenda. The consultation process will continue throughout the month of April.8.2Mark Walsh, Secretary-Treasurer 1.IS - 2022-23 Preliminary Annual Budget Overview.pdfRe: 2022/2023 Budget DiscussionsMark Walsh provided an overview of the Preliminary Annual Base Budget for 2022/2023. An Information Sheet is attached to the Agenda. 8.3Mark Walsh, Secretary-Treasurer 1.IS AP 235.pdf2.AP-235 ISE.pdfRe: Administrative Procedure 235 - International Students Mark Walsh presented an updated Administrative Procedure for International Students (AP 235). An Information Sheet, together with the updated Administrative Procedure is attached to the Agenda. 8.4Mark Walsh, Secretary-Treasurer 1.AS Capital Plan Bylaw.pdf2.SD68_CapitalPlans_2022_23_ResponseLetter.pdf3.SD68_CapitalPlans_2022_23_AnnualProgramsFundingAgreement.pdf4.Capital Plan by-law Appendix C.pdfRe: Capital Plan Response Letter Mark Walsh presented the Capital Bylaw No. 2022/23 CPSD68-01 for discussion and consideration. An Action Sheet together with the draft bylaw is attached to the Agenda.B22/04/13-03IT WAS MOVED BYTrustee StanleyIT WAS SECONDED BYTrustee BrzovicThe Business Committee recommends that that Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the Capital Bylaw No. 2022/23-CPSD68-01 in one meeting and adopt Capital Plan Bylaw No. 2022/23-CPSD68-01.CARRIED UNANIMOUSLY9.CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING There was none.10.UNFINISHED BUSINESS There was none. 11.NEW BUSINESS There was none.12.FOR INFORMATION 13.QUESTION PERIOD Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address. The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question. Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.There were no questions.14.ADJOURNMENT The meeting adjourned at 7:24 pm.B22/04/13-04IT WAS MOVED BYTrustee O'NeillIT WAS SECONDED BYTrustee StanleyThat the meeting be adjourned.CARRIED UNANIMOUSLYNo Item Selected This item has no attachments1.March.pdf1.IS AP 235.pdf2.AP-235 ISE.pdf1.AS Capital Plan Bylaw.pdf2.SD68_CapitalPlans_2022_23_ResponseLetter.pdf3.SD68_CapitalPlans_2022_23_AnnualProgramsFundingAgreement.pdf4.Capital Plan by-law Appendix C.pdf1.IS - 2022-23 Preliminary Annual Budget Overview.pdf1.IS - Thoughtexchange - North End Consultation.pdf2.North End Consultation Feedback.pdf