THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, October 26, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• C. McKay, Chair
• J. Stanley, Vice-Chair
• T. Brzovic
• S. Higginson
• G. Keller
• B. Robinson
• C. O'Neill
• E. Wilkinson
• N. Bailey

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services
• L. Tait, Deputy Superintendent

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:06 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none. 

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

There were no deletions. 

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R22/10/26-01

  That the Agenda be approved.

7.

APPROVAL OF THE MINUTES

• R22/10/26-02
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Keller

  That the minutes from the Regular Board of Education meeting held on September 28, 2022, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R22/10/26-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee O'Neill

  That the Section 72(3) Report from the Special Closed Board of Education meetings on September 27, October 5, October 11 and October 12, 2022, and the Closed Board of Education meeting on September 28, 2022, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Inaugural Board Meeting: November 8, 2022 at 6:00 pm.

Business Committee Meeting: November 9, 2022 at 6:00 pm.

Board of Education Meeting: November 23, 2022 at 6:00 pm.

Statutory Holiday: November 11, 2022 - Remembrance Day

10.

PRESENTATIONS

There were none. 

11.

CORRESPONDENCE

11.1

Electric School Buses

From: F. Deverell; 

• R22/10/26-04
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from F. Deverell to Board Chair for response. 

  CARRIED UNANIMOUSLY

11.2

L. Ali

Re: Cinnabar Valley Elementary Cross Walk

• R22/10/26-05
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from L. Ali to staff for response. 

  CARRIED UNANIMOUSLY
• R22/10/26-06
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Higginson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the issue of Active Transportation and Traffic Safety to the LRFP Advisory Committee for discussion and recommendations to the Board.

  CARRIED UNANIMOUSLY

12.

COMMITTEE REPORTS

12.1

Business Committee

• R22/10/26-07
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) rescind the following motion “That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to draft proposed boundary changes for Cilaire, Rock City and Departure Bay Elementary schools (with the potential of other minor boundary shifts) that would shift students away from Departure Bay, for review and approval in principle, followed by community consultation and implementation for September 2023. Any students currently enrolled in Departure Bay may retain their seat in the school (as well as younger siblings), or they may transfer to their applicable catchment school as per determined boundary changes.”

   

  CARRIED UNANIMOUSLY

12.2

Education Committee

13.

SENIOR STAFF REPORTS

13.1

Scott Saywell, Superintendent

Re: Strategic Plan "A Term in Review"

Scott Saywell, Mark Walsh and Laura Tait outlined the achievements of the Board over the last four years.  They also provided an update on the operational plans that support the implantation of the Board's Strategic Plan. An Information Sheet is attached to the Agenda. 

14.

UNFINISHED BUSINESS

There was no Unfinished Business. 

15.

NEW BUSINESS

15.1

Chair McKay

Re: Board Work Plan

Chair McKay presented the 2022/23 Board Work Plan.  The Board Work Plan is attached to the Agenda. 

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motion's Report was received as information. 

16.2

Trustee Committee Reports

Trustee Committee Reports were received as information. 

17.

TRUSTEE RECOGNITION

17.1

Mark Walsh, Secretary-Treasurer 

Mark Walsh and Scott Saywell acknowledged the work of this Board and provided Trustees with Certifications of Recognition.  

18.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions. 

19.

ADJOURNMENT

The meeting adjourned at 7:42 pm.

• R22/10/26-

  That the meeting be adjourned.