THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • N. Bailey
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
Absent
  • C. McKay, Vice Chair
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none. 

3.
ADDITIONS

 

There were none. 

4.
DELETIONS

 

There were none.

5.
CHANGE IN ORDER

 

There was no change. 

6.
APPROVAL OF THE AGENDA

 
  • R23/09/27-01
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.August 30, 2023.pdf
  • R23/09/27-02
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Brzovic

    That the minutes from the Regular Board of Education meeting held on August 30, 2023, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report August 30.pdf
2.S72(3) Report September 12.pdf
  • R23/09/27-03
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Morvay

    That the Section 72(3) Report from the Closed Board of Education meeting on August 30, 2023, and the Special Closed Board of Education meeting on September 12, 2023, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: October 4, 2023


Business Committee Meeting: October 11, 2023


Board of Education Meeting: October 25, 2023


Statutory Holiday: October 1, 2023 (Observed for T&R)

10.
PRESENTATIONS

 

There were no presentations. 

11.
CORRESPONDENCE

 

11.1
Ministry of Education and Child Care - Deputy Minister, Christina Zacharuk

This item has attachments. 
1.292517 Keller Outgoing SCAN.pdf

Re: Pay Equity

  • R23/09/27-04
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Ministry of Education and Child Care to be received and filed.

    CARRIED UNANIMOUSLY

11.2
NALT

This item has attachments. 
1.Nalt.pdf

Re: NLPS Support of the School Water Stewards Program

  • R23/09/27-05
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from NALT to be received and filed.

    CARRIED UNANIMOUSLY

11.3
Office of the Ombudsperson

This item has attachments. 
1.Ombudsperson.pdf

Re: Quarterly Reports: July 1, 2022 - March 31, 2023

  • R23/09/27-06
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Office of the Ombudsperson to be received and filed.

    CARRIED UNANIMOUSLY

11.4
D. Glendenning

This item has attachments. 
1.G Glendenning FW_ Education Assistant and Community Support Program.pdf

Re: Education Assistant and Community Support Program

  • IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D. Glendenning to staff for response.

  • R23/09/27-07
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Rokeby

    Motion to Amend: 

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D. Glendenning to staff for response and that a copy be provided to Trustees.

    CARRIED UNANIMOUSLY
  • R23/09/27-08

    On the Motion as Amended:

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from D. Glendenning to staff for response and that a copy be provided to Trustees.

    CARRIED UNANIMOUSLY

12.
NEW BUSINESS

 

12.1
Mark Walsh, Secretary-Treasurer and KPMG

This item has attachments. 
1.AS Audited Financial Statements.pdf
2.SD68 2022-23-fs-v11-September 20 2023 - Final Draft.pdf
3.p7-Financial Statement Discussion and Analysis -YE June 2023.pdf

Re: Audited Financial Statements 

Mark Walsh presented the Audited Financial Statements for the board’s review and consideration.  An Action Sheet, together with the Audited Financial Statements is attached to the Agenda.

  • R23/09/27-09
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and approve the 2022-2023 Audited Financial Statements. 

    CARRIED UNANIMOUSLY

12.2
Greg Keller, Board Chair

This item has attachments. 
1.AS Board Annual Work Plan.pdf
2.Annual Board Workplan FINAL 2023-24.pdf

Re: Board Annual Work Plan 

Greg Keller outlined the Board’s Annual Workplan for the 2023-24 year as per policy 2.5 – Board Committees Representation and Annual Workplan.  An Action Sheet, together with the Board's Annual Workplan, is attached to the Agenda. 

  • R23/09/27-10
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Robinson

    That the board of education of School District no. 68 (Nanaimo- Ladysmith), direct the superintendent to direct staff to present at January’s 2024, Education Meeting, a review of all the educational programming including alternative learning programs within the school district as it pertains to the budget and the boards current strategic plan of Inclusion and Student success. 

    DEFEATED
  • R23/09/27-11
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District no. 68 (Nanaimo- Ladysmith), direct the Superintendent to direct staff to present at January’s 2024, Education Committee Meeting, a review of all the alternative learning programming within the school district as it pertains to the budget and the boards current strategic plan of Inclusion and student success. 

    CARRIED UNANIMOUSLY
  • R23/09/27-12
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Board's 2023-2024 Annual Work Plan as amended.

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

 

13.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Capital Plan Bylaw Amendment.pdf
2.Appendix A Capital Plan Bylaw.pdf
3.Appendix B SD68 CapitalPlans_2023_24_Response Letter_Amended_20230914 (2).pdf
4.Appendix C SD68_CapitalPlans_2023_24_AnnualProgramsFundingAgreement_Amended_20230914 (2).pdf
5.Amended Bylaw.pdf

Re: Amended Capital Bylaw  

Mark Walsh advised that the Ministry of Education and Child Care provided us with an amended Capital Plan Response Letter and Annual Program Funding Agreement for funding for electric bus(s) and kitchen equipment for Woodlands Secondary School (phase 1).  An Action Sheet is attached to the Agenda.

  • R23/09/27-13
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education approve the amendment to Capital Bylaw No. 2023/24-CPSD68-01 to read Capital Bylaw No. 2023/24-CPSD68-03, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.

    CARRIED UNANIMOUSLY

13.2
Mark Walsh, Secretary-Treasurer and Taunia Sutton, Associate Secretary-Treasurer

This item has attachments. 
1.AS - 2022-23 Revised Surplus Schedule.pdf
2.Appendix A IS Summary of Accumulated Operating Surplus.pdf
3.Appendix B AS Surplus.pdf

Re: Revised 2022-2023 Surplus Allocation 

Mark Walsh and Taunia Sutton presented an amended Surplus Allocation for the Board's consideration.  An Action Sheet is attached to the Agenda.

  • R23/09/27-14
    IT WAS MOVED BYTrustee Pellegrin
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve the recommendations contained in this Action Sheet to allocate the unrestricted surplus to support the Board’s goals.

    OPPOSED: Trustee Robinson

    CARRIED

14.
COMMITTEE REPORTS

 

14.1
Business Committee

This item has attachments. 
1.Multi year financial plan 2023DRAFT2.pdf
2.ESLR -Draft- sept 2023.pdf
  • R23/09/27-15
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended 2023-24 Multi Year Financial Plan.

    CARRIED UNANIMOUSLY
  • R23/09/27-16
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Public Interest Disclosure Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY
  • R23/09/27-17
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68  (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter acknowledging compensation paid to executive staff during the 2022/2023 fiscal year.

    CARRIED UNANIMOUSLY
  • R23/09/27-18
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2022/2023 Enhancing Student Learning Report and submit to the Ministry of Education and Child Care by September 30, 2023.

    CARRIED UNANIMOUSLY

14.2
Education Committee

 

15.
UNFINISHED BUSINESS

 

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions September 2023.pdf

The Board Motions Report was received as information.

16.2
Trustee Committee Reports

This item has attachments. 
1.C McKay Liaison VIU Education Governance Panel.pdf

Trustee Committee Reports were received as information. 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions. 

18.
ADJOURNMENT

 

The meeting adjourned at 7:03 pm.

  • R23/09/27-19
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Brzovic

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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