THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, October 12, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson
• L. Tait, Deputy Superintendent

Absent

• N. Bailey

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Heidi Olson
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions to the Agenda. 

3.

DELETIONS TO THE AGENDA

There were no deletions to the Agenda. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B22/10/12-01
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B22/10/12-02
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Stanley

  That the minutes of the Business Committee meeting held on September 14, 2022, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Enrolment Update

Mark Walsh provided an update on the District's current enrolment and the overall financial impact to the Operating Grant related to the enrolment. An Information Sheet is attached to the Agenda.  

8.2

Mark Walsh, Secretary-Treasurer

Re: Revised Administrative Procedure 417 - Community Involvement in Schools

Mark Walsh outlined the changes to Administrative Procedure 417- Community Involvement in Schools (the AP), which provide more specificity in how community partners access schools.  An Information Sheet is attached to the Agenda.

8.3

Mark Walsh, Secretary-Treasurer

Re: Vandalism Updates

Mark Walsh, Pete Sabo and Phil Barkhouse provided an update on facilities' activities related to AP 527.

8.4

Mark Walsh, Secretary-Treasurer

Re:  Ladysmith and North Oyster Capacity - Engagement Feedback

Mark Walsh and Dale Burgos reported on engagement feedback with respect to Ladysmith and North Oyster communities.  An Information Sheet is attached to the Agenda.  

8.5

Mark Walsh, Secretary-Treasurer

Re: Departure Bay Boundary Review Update

Mark Walsh outlined the work completed to-date on the Departure Bay Boundary Review.  An Information Sheet is attached to the Agenda. 

• B22/10/12-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Stanley

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) rescind the following motion “That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to draft proposed boundary changes for Cilaire, Rock City and Departure Bay Elementary schools (with the potential of other minor boundary shifts) that would shift students away from Departure Bay, for review and approval in principle, followed by community consultation and implementation for September 2023. Any students currently enrolled in Departure Bay may retain their seat in the school (as well as younger siblings), or they may transfer to their applicable catchment school as per determined boundary changes.”

   

  CARRIED UNANIMOUSLY

8.6

Mark Walsh, Secretary-Treasurer

Re:  Student & Family Affordability Fund - Update

Mark Walsh outlined the purposes of the Student and Family Affordability Fund and the process by which the District determined how they will be allocating the specific anticipated allocations.  An Information Sheet is attached to the Agenda. 

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was none. 

11.

NEW BUSINESS

There was none.

12.

FOR INFORMATION 

There was none. 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening.

14.

ADJOURNMENT

The meeting adjourned at 7:15 pm.

• B22/10/12-04
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee McKay

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY