THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • C. McKay, Chair
  • J. Stanley, Vice-Chair
  • T. Brzovic
  • S. Higginson
  • G. Keller
  • B. Robinson
  • C. O'Neill
  • E. Wilkinson
  • N. Bailey
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:06 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

There were none.

3.
ADDITIONS
 

There were no additions. 

4.
DELETIONS
 

There were no deletions. 

5.
CHANGE IN ORDER
 

There was no change in order. 

6.
APPROVAL OF THE AGENDA
 

  • R22/03/09-01

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES
This item has attachments. 

1.February 2022.pdf
2.February 15, 2022.pdf
  • R22/03/09-02
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Brzovic

    That the minutes from the Regular Board of Education meeting held on February 23, 2022 and the Special Board of Education meeting held on February 15, 2022, be adopted.

    Abstained: Trustee O'Neill 

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Report 
This item has attachments. 

1.S72(3) Report Feb 23 2022.pdf
  • R22/03/09-03
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Keller

    That the Section 72(3) Report from the Closed Board of Education meeting on February 23, 2022, be received.

    CARRIED UNANIMOUSLY

9.
NEW BUSINESS
 

Chair McKay Re: Acknowledgment of Lisa Marie Barron 

Chair McKay acknowledged and thanked former Trustee Lisa Marie Barron for her hard work and dedication to the students of NLPS during her term as Trustee.

10.
ANNOUNCEMENTS AND REMINDERS
 

Education Committee Meeting: April 6, 2022


Business Committee Meeting: April 13, 2022


Board of Education Meeting: April 27, 2022


Good Friday: April 15, 2022 (Schools Closed)


Easter Monday: April 18, 2022 (Schools Closed)

11.
PRESENTATIONS
 

11.1
Zonta Club of Nanaimo
This item has attachments. 

1.ZONTA EVENT POSTER MAY 6TH.pdf

Re: Invitation to May 9 event on Human/Sex Trafficking 

Claudia Fletcher and Dean Hanna, VIU students presented on behalf of the Zonta Organization and extended an invitation to district students to attend an event on human trafficking and sexual exploitation.  Event information is attached to the Agenda. 

12.
CORRESPONDENCE
 

12.1
N. Charrette
This item has attachments. 

1.An Open Letter Questioning SD68's Covid-19 Testing Policy.pdf

Re: Vaccine Mandate 


Please see the FAQ regarding Vaccine Mandate for Employees.

  • R22/03/09-04
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from N. Charrette, to be received and filed. 

    CARRIED UNANIMOUSLY

12.2
Christina Zacharuk, Deputy Minister
This item has attachments. 

1.250934 McKay Outgoing, scan.pdf

Re: Request to Underspend Indigenous Education Funding

  • R22/03/09-05
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Deputy Minister Zacharuk to be received and filed. 

    CARRIED UNANIMOUSLY

13.
COMMITTEE REPORTS
 

13.1
Business Committee
 

13.1.1
Draft Policy - Participation in Regional Growth & Planning
 

  • R22/03/09-06
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Higginson

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Participation in Regional Growth and Planning and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

13.1.2
Draft Revised Policy 2.16 - Accumulated Operating Surplus Reserves Policy
 

  • R22/03/09-07
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Wilkinson

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Revised Policy 2.16 – Accumulated Operating Surplus Reserves Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

13.2
Education Committee
 

14.
SENIOR STAFF REPORTS
 

14.1
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.AS South Wellington.pdf
2.Ministry Letter.pdf
3.Disposal of Land Improvements.pdf

Re: South Wellington Bylaw

Trustees Stanley and Keller declared a conflict with respect to this matter and did not participate in the discussion or votes. 

Mark Walsh advised that the District has received ministerial approval to pass a bylaw to complete the disposition of the South Wellington School Site and presented a bylaw for the Board's consideration. An Action Sheet is attached to the Agenda. 

  • R22/03/09-08
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopts all three readings of the Disposal of Real Property Bylaw No. 2021/22 -1 for a long-term lease of the South Wellington Elementary School site to the Regional District of Nanaimo at its Regular Board Meeting on March 9, 2022.

    CARRIED UNANIMOUSLY
  • R22/03/09-09
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopts the Disposal of Real Property Bylaw No. 2021/22 - 1 for a long-term lease of the South Wellington Elementary School site to the Regional District of Nanaimo, and that it be given first reading.

    CARRIED UNANIMOUSLY
  • R22/03/09-10
    IT WAS MOVED BYTrustee Wilkinson
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopts the Disposal of Real Property Bylaw No. 2021/22 - 1 for a long-term lease of the South Wellington Elementary School site to the Regional District of Nanaimo, and that it be given second reading.

    CARRIED UNANIMOUSLY
  • R22/03/09-11
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Wilkinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopts the Disposal of Real Property Bylaw No. 2021/22 – 1 for a long-term lease of the South Wellington Elementary School site to the Regional District of Nanaimo, and that it be given third and final reading.

    CARRIED UNANIMOUSLY

14.2
Mark Walsh, Secretary-Treasurer & Dale Burgos, Executive Director of Communications
This item has attachments. 

1.IS - Thoughtexchange - Budget.pdf
2.2022-23 Budget - ThoughtExchange Report - Board Meeting March 9 2022.pdf

Re: ThoughtExchange (2022/2023 Budget Planning) Results

Executive Director of Communications Dale Burgos provided the results from the 2022/23 Budget Thought Exchange Survey.  The results are attached to the Agenda.

15.
UNFINISHED BUSINESS
 

There was no Unfinished Business. 

16.
FOR INFORMATION
 

16.1
Board Motions Report
This item has attachments. 

1.OS Reg Brd Motions March 2022.pdf

The Board Motions Report was received as information. 

16.2
Trustee Committee Reports
This item has attachments. 

1.CM Mar 21 Open.pdf

Trustee Committee Reports were received as information. 

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were two questions this evening:

1. From Ryan Dolan: Public Health Authorities recently provided guidance to UBC to drop rapid testing requirements as they were deemed ineffective, at this time. As a result, UBC immediately discontinued this procedure. Are the trustees aware of this change and are you willing to adjust to most recent evidence-based science?  Answer: Yes, Trustees are aware of this change. 
2. From Eric Beirnes, When will the Vax mandates be removed, at this point it seems pretty silly to be implementing it. The rest of Canada has already dropped it. Answer: Staff will be provided an update with respect to the mandate prior to spring break.

18.
ADJOURNMENT
 

The meeting adjourned at 7:14 pm.

  • R22/03/09-12
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Keller

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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