THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, March 08, 2023

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller
• T. Brzovic, Chair
• C. McKay
• L. Pellegrin
• L. Lee, Vice Chair
• M. Robinson
• C. Morvay
• T. Rokeby

Absent

• N. Bailey

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services
• L. Tait, Deputy Superintendent

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Jessica Krog-Irving
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions.

3.

DELETIONS TO THE AGENDA

There were no deletions.

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B23/03/08-01
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Pellegrin

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B23/03/08-02
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Pellegrin

  That the minutes of the Business Committee meeting held on February 8, 2023, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were none. 

8.

SENIOR STAFF REPORTS

8.1

Shawn Johnston, Executive Director of Human Resources and Arlen Valade, Senior Manager Occupational Safety and Wellness

Re: WSBC Asbestos Compliance Initiative 

Shawn Johnston and Arlen Valade provided an update on the District's progress towards the WorkSafeBC (WSBC) compliance initiative for the K-12 sector with respect to asbestos containing material management.  An Information Sheet is attached to the Agenda.

8.2

Mark Walsh, Secretary-Treasurer and Brian Hackwood, Assistant Executive Director of Planning and Operations

Re: Proposed Annual Facilities Grant

Mark Walsh, Pete Sabo and Brian Hackwood presented the 2023/24 Annual Facility Grant. The Annual Facilities Grant, together with an Information Sheet is attached to the Agenda.

8.3

Mark Walsh, Secretary-Treasurer and Dale Burgos, Executive Director of Communications, Privacy & Engagement

Re: FOIPPA Privacy Management Programs Update

Mark Walsh and Dale Burgos presented a draft Policy and Administrative Procedure with respect to the creation of a privacy management program for the District.  An Action Sheet is attached to the Agenda. 

• B23/03/08-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Pellegrin

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Privacy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY

8.4

Mark Walsh, Secretary-Treasurer

Re: NDSS Consultation Update

Mark Walsh provided an update and next steps on the NDSS consultation process and to provide an update on potential changes for September 2023. an Information Sheet is attached to the Agenda.

8.5

Scott Saywell, Superintendent

Re: ESAC Update

Scott Saywell provided a report outlining the progress on the Board’s Environmental Stewardship Action Plan.  An Information Sheet, together with the report "Monitoring our Progress" is attached to the Agenda. 

8.6

Mark Walsh, Secretary-Treasurer

Re: Cedar Childcare

Mark Walsh provided an update on the need for childcare spaces in Cedar and proposed a motion to apply through Childcare BC New Spaces Fund for a childcare space at Cedar Elementary. An Action Sheet is attached to the Agenda. 

• B23/03/08-04
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Lee

  That the Business Committee recommend that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to apply through the Childcare BC New Spaces Fund to add a childcare space at Cedar Elementary to accommodate future childcare space needs.

  CARRIED UNANIMOUSLY

8.7

Mark Walsh, Secretary-Treasurer

Re: Family Affordability Fund Update

Mark Walsh provided an update on the funds spent to date from the Student and Family Affordability Fund.  An Information Sheet is attached to the Agenda.  

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was none. 

11.

NEW BUSINESS

There was none. 

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:31 pm.

• B23/03/08-05
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee McKay

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY