THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, February 24, 2021

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• C. McKay, Chair
• J. Stanley, Vice-Chair
• L.M. Barron
• T. Brzovic
• S. Higginson
• G. Keller
• B. Robinson
• C. O'Neill
• E. Wilkinson

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:04 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

Secretary-Treasurer Mark Walsh Re: Pay Equity be added under New Business as item 15.1

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

There were no deletions.

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R21/02/24-01

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R21/02/24-02
  IT WAS MOVED BY Trustee Barron
  IT WAS SECONDED BY Trustee Stanley

  That the minutes from the Regular Board meeting held on January 27, 2021, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report

• January 27, 2021 
• February 8, 2021
• February 17, 2021

• R21/02/24-03
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  That the Section 72(3) Report from the Closed Board meeting on January 27, 2021, and the Special Closed Board meetings on February 8, 2021, and February 17, 2021 be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting:  March 3, 2021 at 4:00 pm.

Business Committee Meeting: March 3, 2021 at 6:00 pm.

Board of Education Meeting: March 10, 2021 at 6:00 pm. 

Spring Break: March 13, 2021 - March 28, 2021 (Schools Closed) 

Statutory Holidays: Good Friday: April 2, 2021 and Easter Monday, April 5, 2021 (Schools Closed)

10.

PRESENTATIONS

10.1

Dr. Wilma Arruda and Erin Kenning

Re: Wellness Centres

Dr. Wilma Arruda presented the Canadian Social Pediatrics Award to the district's team behind the Wellness Centres at John Barsby Secondary School and the Nanaimo Aquatic Centre.  Dr. Arruda also provided next steps for the Wellness Centres.  This presentation is attached to the Agenda. 

11.

CORRESPONDENCE

11.1

N. Rigsby, D. Hopper, J. Byfield and J. Hyne

Re: Build Seamless Child Care

• R21/02/24-04
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from N. Rigsby, D. Hopper, J. Byfield and J. Hyne to be received and filed.

  CARRIED UNANIMOUSLY

11.2

Ombudsperson, Province of British Columbia

Re: Quarterly Reports: October 1 -December 31, 2020

• R21/02/24-05
  IT WAS MOVED BY Trustee Wilkinson
  IT WAS SECONDED BY Trustee O'Neill

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from the Ombudsperson to be received and filed. 

  CARRIED UNANIMOUSLY

11.3

NDTA

Re: Advertising in front of NDSS

• R21/02/24-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from the NDTA to the Board Chair for Response.

  CARRIED UNANIMOUSLY
• R21/02/24-07
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Brzovic

  That the content of this correspondence be moved to New Business.

  CARRIED UNANIMOUSLY

12.

COMMITTEE REPORTS

12.1

Business Committee

12.1.1

Forest Park Elementary School Waterworks Rights-of-Way, Bylaw 2021

• R21/02/24-08
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education of School District No.68  (Nanaimo-Ladysmith) give all three readings of the Bylaw cited as "Forest Park Elementary School Rights-of-Way Bylaw, 2021" at one meeting, today, February 24, 2021.

  CARRIED UNANIMOUSLY
• R21/02/24-09
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Barron

  WHERAS Section 65 (5) of the School Act provides that a Board of Education may exercise a power with respect to the acquisition or disposal of property owned or administered by the Board only by bylaw;

  AND WHEREAS:

  1. The Board of Education of School District No. 68 (Nanaimo-Ladysmith) (the “Board”) owns the Forest Park Elementary School site (the “Property”);
  2. The Property is facility number 68037;
  3. The address of the Property is 2040 and 2050 Latimer Road, Nanaimo, British Columbia, V9S 2W5, and the legal description of the Property is:

  Parcel Identifier: 000-255-696; Lot A, Section 17, Range 7, Mountain District, Plan 33741

  Parcel Identifier: 008-882-177; Lot 5, Block 8, Section 17, Range 7, Mountain District, Plan 526

  Parcel Identifier: 008-881-987; Lot 7, Block 8, Section 17, Range 7, Mountain District, Plan 526

   

  1. City of Nanaimo (the “City”) has asked the Board to grant the City:
  2. A specific statutory right-of-way (the “Specific Right -of-Way”) in respect of a water line (the “Works”) located as shown on Schedule A, a copy of which is attached hereto; and
  3. A blanket ancillary access statutory right-of-way for access to the Works (together with the Specific Right-of-Way, (the “Rights of Way”);
  4. The Board is satisfied that the Works will be benefit the Board and that the granting of the Rights-of-Way will not interfere with the Board’s use of the Property for educational purposes.

  NOW THEREFORE be it resolved as a Bylaw that the Board grant the Rights-of-Way;

  BE IT FURTHER resolved as a Bylaw that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver all documents required to complete the granting of the Rights-of-way on such terms and conditions as the Secretary-Treasurer may consider advisable as witnessed by the signature of the Secretary-Treasurer.

  This Bylaw maybe cited as “School District No. 68 (Nanaimo-Ladysmith) Forest Park Elementary School Waterworks Rights-of Way Bylaw, 2021”.

  Read a first time this 24th day of February, 2021.

  CARRIED UNANIMOUSLY
• R21/02/24-10
  IT WAS MOVED BY Trustee Barron
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "Forest Park Elementary School Waterworks Rights-of-Way, Bylaw 2021".

  Read a second time this 24th day of February, 2021

  CARRIED UNANIMOUSLY
• R21/02/24-11
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "Forest Park Elementary School Waterworks Rights-of-Way, Bylaw 2021".

  Read a third time and adopted this 24th day of February, 2021

  CARRIED UNANIMOUSLY

12.1.2

2020/2021 Amended Annual Budget

• R21/02/24-12
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) 2020/2021 Amended Annual Budget Bylaw all three readings at one meeting, today, February 24, 2021.

  CARRIED UNANIMOUSLY
• R21/02/24-13
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2020/2021 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this Bylaw.
  2. This Bylaw may be cited as School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2020/2021.
  3. The attached Statement 2 showing the estimated revenue and expense for the 2020/2021 fiscal year and the total budget bylaw amount of $181,495,237 for the 2020/2021 fiscal year was prepared in accordance with the Act.
  4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board for the fiscal year 2020/2021.

  READ A FIRST TIME THIS 24TH DAY OF FEBRUARY 2021.

  CARRIED UNANIMOUSLY
• R21/02/24-14
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Keller

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2020/2021 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  READ A SECOND TIME THIS 24TH DAY OF FEBRUARY 2021.

  CARRIED UNANIMOUSLY
• R21/02/24-15
  IT WAS MOVED BY Trustee Barron
  IT WAS SECONDED BY Trustee Stanley

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2020/2021 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  READ A THIRD TIME AND ADOPTED THIS 24TH DAY OF FEBRUARY 2021.

  CARRIED UNANIMOUSLY

12.2

Education Committee

13.

SENIOR STAFF REPORTS

13.1

Superintendent Scott Saywell

Re:  COVID-19 Update

Superintendent Scott Saywell provided an update on the recent COVID-19 exposures in the district.  Superintendent Saywell also provided an update on the new COVID-19 guidelines in schools and additional supports that have been put in place to support learning.  Superintendent Saywell shared that the District had been selected as one of five public school regional Rapid Response Teams, which will support island school districts. 

14.

UNFINISHED BUSINESS

There was none. 

15.

NEW BUSINESS

15.1

Secretary-Treasurer Mark Walsh

Re: Pay Equity

Secretary-Treasurer Mark Walsh provided information on the history of the Ministry of Education's funding around Pay Equity.  

• R21/02/24-16
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) write to the Minister of Education requesting that the Pay Equity Supplement be rolled into the Operating Grant Block for the 2021-22 school year, and distributed equally, and that the block is increased so that Districts currently receiving a disproportionately higher amount of pay equity funds are not negatively impacted.

  CARRIED UNANIMOUSLY

15.2

Vice-Chair Stanley

Re: NDTA Correspondence

• R21/02/24-17
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request the Board Chair write a letter to the advertising company to request removal of the Crossroads Pregnancy Centre advertisement outside of NDSS and to request that the advertising company not place advertisements from the Crossroads Pregnancy Centre adjacent to the property of Nanaimo Ladysmith Public Schools.

  CARRIED UNANIMOUSLY

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information.

16.2

Trustee Committee Reports

Trustee Committee Reports were received as information.

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions this evening. 

18.

ADJOURNMENT

The meeting adjourned at 7:30 pm.

• R21/02/24-18
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY