THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • C. McKay, Vice Chair
  • N. Bailey
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:07 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There was none. 

3.
ADDITIONS

 

There were no additions. 

4.
DELETIONS

 

There were no deletions. 

5.
CHANGE IN ORDER

 

There was no change in order. 

6.
APPROVAL OF THE AGENDA

 
  • R23/04/26-01
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Morvay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.March 2023.pdf
  • R23/04/26-02
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Pellegrin

    That the minutes from the Regular Board of Education meeting held on March 29, 2023, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report March 29, 2023 SC.pdf
2.S72(3) Report March 29, 2023.pdf
3.S72(3) Report April 12, 2023 SC.pdf
  • R23/04/26-03
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Lee

    That the Section 72(3) Report from the Special Closed Board of Education meetings held on March 29, 2023, April 12, 2023 and the Closed Board of Education meeting on March 29, 2023, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: May 3, 2023


Business Committee Meeting: May 10, 2023


Board of Education Meeting: May 24, 2023


Statutory Holiday: May 22, 2023 (Victoria Day)


Non-Instructional Days: May 11 and 12, 2023

10.
PRESENTATIONS

 

There were none. 

11.
CORRESPONDENCE

 

11.1
B. Stime

This item has attachments. 
1.B Stime_ SLOs and their lethal weapons on SD68 campuses.pdf

Re: SLOs and their lethal weapons on SD68 campuses

  • R23/04/26-04
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from B. Stime to the Board Chair for response and to ensure a copy of the correspondence and response is provided to the Safe Schools Advisory Committee. 

    CARRIED UNANIMOUSLY

11.2
Ministry of Education and Child Care, Deputy Minister Christina Zacharuk,

This item has attachments. 
1.284725 Keller Outgoing.pdf

Re: Indigenous Education Funding 

  • R23/04/26-05
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Ministry of Education and Child Care, Deputy Minister Christina Zacharuk to be received and filed.

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 

12.1.1
Chase River Elementary Bylaw

This item has attachments. 
1.Bylaw - Chase River Elementary.pdf

The Board Chair confirmed that all trustees are in possession of a digital or written copy of the Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023. 

  • R23/04/26-06
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023 all three readings at one meeting, today, this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-07
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Chase River Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a first time this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-08
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Chase River Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a second time this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-09
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Chase River Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a third time and adopted, this 26th day of April, 2023.

    CARRIED UNANIMOUSLY

12.1.2
Forest Park Elementary Bylaw

This item has attachments. 
1.Bylaw - Forest Park Elementary.pdf

The Board Chair confirmed that all trustees are in possession of a digital or written copy of the Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023.

  • R23/04/26-10
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023 all three readings at one meeting, today, this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-11
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Forest Park Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a first time this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-12
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Forest Park Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a second time this 26th day of April, 2023.

     

    CARRIED UNANIMOUSLY
  • R23/04/26-13
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw 2023, being a bylaw that provides the City of Nanaimo a Right-of Way, associated with Waterworks, at the Forest Park Elementary School Site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c. 412.

    Read a third time and adopted, this 26th day of April, 2023.

     

    CARRIED UNANIMOUSLY

12.1.3
Capital Plan Bylaw No. 2023/24-CPSD68-01

This item has attachments. 
1.Capital Plan Bylaw.pdf

The Board Chair confirmed that all trustees are in possession of a digital or written copy of the School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2023/24-CPSD68-01.

  • R23/04/26-14
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the Capital Bylaw No. 2023/24-CPSD68-01 all three readings at one meeting, today, this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-15
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2023/24-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2023/2024 School Year. 

    Read a first time this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-16
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2023/24-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2023/2024 School Year.

    Read a second time this 26th day of April, 2023.

    CARRIED UNANIMOUSLY
  • R23/04/26-17
    IT WAS MOVED BYTrustee Pellegrin
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 adopt the Capital Bylaw cited as “School District No. 68 (Nanaimo-Ladysmith) Capital Bylaw No. 2023/24-CPSD68-01” being a bylaw associated with accessing capital funds through capital funding programs from the Ministry of Education and Child Care, in the 2023/2024 School Year.

    Read a third time and adopted, this 26th day of April, 2023.

    CARRIED UNANIMOUSLY

12.1.4
Before and After School Care Program Pilot

 
  • R23/04/26-18
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve proceeding with a pilot before and after school program staffed by District staff on a cost recovery basis, subject to an agreement with CUPE that the pilot is on a without prejudice basis, at Pleasant Valley Elementary and Ecole Hammond Bay.

    CARRIED UNANIMOUSLY
  • IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) advocate to the Ministry of Education and Childcare for additional financial supports to cover the increased costs associated with providing accessible before and after school care.

  • R23/04/26-19
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    Motion to Amend:

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) advocate to the Ministry of Education and Child Care for additional financial supports to cover the increased costs associated with providing accessible and inclusive  before and after school care for children with disabilities, diversities, and extra support needs.

    CARRIED UNANIMOUSLY
  • R23/04/26-20

    On the Motion as Amended:

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) advocate to the Ministry of Education and Child Care for additional financial supports to cover the increased costs associated with providing accessible and inclusive  before and after school care for children with disabilities, diversities, and extra support needs.

    CARRIED UNANIMOUSLY

12.1.5
International Student Programs

 
  • R23/04/26-21
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Bailey

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the expansion of the International Student Elementary School Program.

    CARRIED UNANIMOUSLY

12.1.6
Audit Committee & Policy Update

 
  • R23/04/26-22
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Revised Policy 2.5 – Board Committees Representation and Annual Workplan and provide notice that Bylaw 4.2 – Audit Committee Amended Bylaw No. 3-2202A be deleted and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

12.2
Education Committee

 

13.
SENIOR STAFF REPORTS

 

13.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Financial Planning and Reporting Policy.pdf
2.Financial Planning and Reporting Policy - 4th DRAFT Jan 3(1).pdf
3.Appendix B AS Financial Planning and Reporting Policy.pdf

Re: Financial Planning and Reporting Policy

  • R23/04/26-23
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the draft Financial Planning and Reporting Policy.

    CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

 

There was none. 

15.
NEW BUSINESS

 

There was no new business.

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions April 2023.pdf

The Board Motions Report was received as information.

16.2
Trustee Committee Reports

This item has attachments. 
1.Trustee LP Report.pdf

Trustee Committee Reports were received as information.

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions. 

18.
ADJOURNMENT

 

The meeting adjourned at 6:56 pm.

  • R23/04/26-24
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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