THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, February 26, 2020

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• C. McKay, Chair
• L.M. Barron, Vice Chair
• T. Brzovic
• S. Higginson
• G. Keller
• B. Robinson
• J. Stanley
• E. Wilkinson

Absent

• C. O'Neill

Staff

• S. Saywell, Superintendent/CEO
• T. Davie, Deputy Superintendent
• D. Burgos, Executive Director of Communications
• K. Matthews, Manager, Administrative Services

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2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

There were none.

3.

ADDITIONS

There were no additions.

4.

DELETIONS

There were no deletions.

5.

CHANGE IN ORDER

There was no change in order.

6.

APPROVAL OF THE AGENDA

• R20/02/26-01
  IT WAS MOVED BY Trustee Barron
  IT WAS SECONDED BY Trustee Higginson

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

7.1

Minutes - January 29, 2020

• R20/02/26-02
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the minutes from the Regular Board of Education meeting held January 29, 2020.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report - Special Closed Board Meeting - January 21, 2020

• R20/02/26-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Barron

  That the Section 72(3) Report from the Special Closed Board Meeting on January 21, 2020, be received

  CARRIED UNANIMOUSLY

8.2

Section 72(3) Report - Closed Board Meeting - January 29, 2020

• R20/02/26-04
  IT WAS MOVED BY Trustee Wilkinson
  IT WAS SECONDED BY Trustee Brzovic

  That the Section 72(3) Report from the Closed Board Meeting on January 29, 2020, be received.

  CARRIED UNANIMOUSLY

8.3

Section 72(3) Report - Special Closed Board Meeting - February 12, 2020

• R20/02/26-05
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Stanley

  That the Section 72(3) Report from the Special Closed Board Meeting on February 12, 2020, be received.

  CARRIED UNANIMOUSLY

11.

CORRESPONDENCE

11.1

Minister of Education, Rob Fleming

• R20/02/26-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Minister of Education Rob Fleming, to be received and filed.

  CARRIED UNANIMOUSLY

11.2

Ken Flannagan

• R20/02/26-07
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Ken Flannagan re compensation and benefits, to be received and filed.

  CARRIED UNANIMOUSLY

11.3

Cowichan Valley Regional District

• R20/02/26-08
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Wilkinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from CVRD re Official Community Plan, to be received and filed.

  CARRIED UNANIMOUSLY

12.

COMMITTEE REPORTS

12.1

Business Committee

12.1.1

Cilaire Seismic Project

• R20/02/26-09
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Higginson

  That the Board of Education directs staff to award the contract to Herold Engineering Ltd. for the design and construction supervision for the Seismic Mitigation Project - Cilaire Elementary School, subject to funding and the successful negotiation of a Service Agreement.

  OPPOSED: Trustees Keller, Stanley, Brzovic

  CARRIED
• R20/02/26-10
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Barron

  That the Board of Education directs staff to award the contract to Bradley Shuya Architect Inc., for the design and construction supervision for the Woodlands Secondary School renovations, supplementary to the Seismic Mitigation Project - Cilaire Elementary School, subject to funding approval and the successful negotiation of a Service Agreement.

  OPPOSED: Trustees Keller, Stanley, Brzovic

  CARRIED

12.1.2

2019/2020 Amended Budget

• R20/02/26-11
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) 2019/2020 Amended Annual Budget Bylaw all three readings at one meeting, today, February 26, 2020.

   

   

  CARRIED UNANIMOUSLY
• R20/02/26-12
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Barron

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this Bylaw.
  2. This Bylaw may be cited as School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2019/2020.
  3. The attached Statement 2 showing the estimated revenue and expense for the 2019/2020 fiscal year and the total budget bylaw amount of $170,023,676 for the 2019/2020 fiscal year was prepared in accordance with the Act.
  4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board for the fiscal year 2019/2020.

  READ A FIRST TIME THIS 26TH DAY OF FEBRUARY 2020.

  CARRIED UNANIMOUSLY
• R20/02/26-13
  IT WAS MOVED BY Trustee Barron
  IT WAS SECONDED BY Trustee Keller

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  READ A SECOND TIME THE 26TH DAY OF FEBRUARY 2020.

  CARRIED UNANIMOUSLY
• R20/02/26-14
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Keller

  A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

  READ A THIRD TIME, PASSED AND ADOPTED THE 26TH DAY OF FEBRUARY 2020.

   

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

13.1

Superintendent Scott Saywell

Superintendent Scott Saywell presented the long range facilities plan development process timeline.  The collaborative process will provide students, staff, families and the community an opportunity to provide feedback.

13.2

Acting Secretary-Treasurer Scott Saywell

Acting Secretary-Treasurer Scott Saywell provided an updated version of the 2020-21 draft budget calendar.  The draft calendar is attached to the agenda.

15.

NEW BUSINESS

15.1

Chair McKay

• R20/02/26-15
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that the Board Chair write a letter of congratulations to the students and employees who were nominated for an award at the 15th Annual Nanaimo Sports Achievement Awards on February 20, 2020.

  CARRIED UNANIMOUSLY
• R20/02/26-16
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Stanley

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that the Board Chair write a letter to Marilyn Sullivan and the organizers of the Annual Nanaimo Sports Achievement Awards for their continued support and dedication to sports in Nanaimo.  

  CARRIED UNANIMOUSLY

16.

FOR INFORMATION

16.1

Vandalism Report

The Vandalism Report was received as information.

16.2

Board Motions Report

The Board Motions Report was received as information.

16.3

Trustee Committee Reports

Trustees Reports were received as information.

17.

QUESTION PERIOD

There were no questions this evening.

18.

ADJOURNMENT

The meeting adjourned at 6:38 pm.

• R20/02/26-17
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Higginson

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY