THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6

​Policy 2.6 Meetings and Board Operations
Subject matter is restricted to salary negotiations; personnel matters- acquisition, sale, lease, exchange, legal matters, confidential communication

Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

1.
CALL TO ORDER
 

The Chair will call the meeting to order and recognizes that tonight’s meeting is being held on the traditional territory of the Snuneymuxw people.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

3.
ADDITIONS
 

4.
DELETIONS
 

5.
CHANGE IN ORDER
 

6.
APPROVAL OF THE AGENDA
 

  • That the Agenda be approved.

7.
APPROVAL OF THE MINUTES
 

7.1
Minutes - January 29, 2020
This item has attachments. 

1.January 2020.pdf

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the minutes from the Regular Board of Education meeting held January 29, 2020.

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Report - Special Closed Board Meeting - January 21, 2020
This item has attachments. 

1.S72(3) Report January 21.pdf

  • That the Section 72(3) Report from the Special Closed Board Meeting on January 21, 2020, be received

8.2
Section 72(3) Report - Closed Board Meeting - January 29, 2020
 

  • That the Section 72(3) Report from the Closed Board Meeting on January 29, 2020, be received.

8.3
Section 72(3) Report - Special Closed Board Meeting - February 12, 2020
This item has attachments. 

1.S72(3) Report February 12.pdf

  • That the Section 72(3) Report from the Special Closed Board Meeting on February 12, 2020, be received.

9.
ANNOUNCEMENTS AND REMINDERS
 

Reminders

March 4, 2020 - Education Committee Meeting at 4:00 pm

March 4, 2020 - Business Committee Meeting at 6:00 pm

March 11, 2020 - Regular Board Meeting at 6:00 pm

March 13, 2020 - Last Day of Classes before Spring Vacation

March 30, 2020 - Schools re-open after Spring Vacation

March 31, 2020 - Long Range Facilities Plan Open House - NDSS Gym 6:00 pm

 

10.
PRESENTATIONS
 

11.
CORRESPONDENCE
 

11.1
Minister of Education, Rob Fleming
This item has attachments. 

1.SpACLSbizhu20021215270.pdf

Re:  Supporting Student Success

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Minister of Education Rob Fleming, to be received and filed.

11.2
Ken Flannagan
This item has attachments. 

1.K Flannagan.pdf

Re: Compensation and Benefits

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Ken Flannagan re compensation and benefits, to be received and filed.

11.3
Cowichan Valley Regional District
This item has attachments. 

1.CVRD.pdf

Re: CVRD Official Community Plan

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from CVRD re Official Community Plan, to be received and filed.

12.
COMMITTEE REPORTS
 

12.1
Business Committee
 

12.1.1
Cilaire Seismic Project
 

  • That the Board of Education directs staff to award the contract to Herold Engineering Ltd. for the design and construction supervision for the Seismic Mitigation Project - Cilaire Elementary School, subject to funding and the successful negotiation of a Service Agreement.

     

  • That the Board of Education directs staff to award the contract to Bradley Shuya Architect Inc., for the design and construction supervision for the Woodlands Secondary School renovations, supplementary to the Seismic Mitigation Project - Cilaire Elementary School, subject to funding approval and the successful negotiation of a Service Agreement.

12.1.2
2019/2020 Amended Budget
This item has attachments. 

1.SD68 2019-20 Amended Annual Budget FINAL.pdf

  • That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the School District No. 68 (Nanaimo-Ladysmith) 2019/2020 Amended Annual Budget Bylaw all three readings at one meeting, today, February 26, 2020.

     

     

  • A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this Bylaw.
    2. This Bylaw may be cited as School District No. 68 (Nanaimo-Ladysmith) Amended Annual Budget Bylaw for fiscal year 2019/2020.
    3. The attached Statement 2 showing the estimated revenue and expense for the 2019/2020 fiscal year and the total budget bylaw amount of $170,023,676 for the 2019/2020 fiscal year was prepared in accordance with the Act.
    4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board for the fiscal year 2019/2020.

    READ A FIRST TIME THIS __ DAY OF FEBRUARY 2020.

  • A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ A SECOND TIME THE __ DAY OF FEBRUARY 2020.

  • A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 68 (NANAIMO-LADYSMITH) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

    READ A THIRD TIME, PASSED AND ADOPTED THE ___ DAY OF FEBRUARY 2020.

     

12.2
Education Committee
 

13.
SENIOR STAFF REPORTS
 

13.1
Superintendent Scott Saywell
This item has attachments. 

1.IS LRFP.pdf

Re: Long Range Facilities Plan Update/Timeline

13.2
Acting Secretary-Treasurer Scott Saywell
This item has attachments. 

1.2020-21 Budget Calendar.pdf

Re: Draft 2020-2021 Budget Calendar

14.
UNFINISHED BUSINESS
 

15.
NEW BUSINESS
 

15.1
Chair McKay
 

Re: Nanaimo Sport Achievement Awards

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that the Board Chair write a letter of congratulations to the students and employees who were nominated for an award at the 15th Annual Nanaimo Sports Achievement Awards on February 20, 2020.

16.
FOR INFORMATION
 

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response.  Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

Forms are available in the information rack near the entrance of the Board Room.

18.
ADJOURNMENT
 

  • That the meeting be adjourned.

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