THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, September 14, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson
• N. Bailey
• L. Tait, Deputy Superintendent

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Leanne Lee
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B22/09/14-01
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Higginson

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B22/09/14-02
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Wilkinson

  That the minutes of the Business Committee meeting held on June 8, 2022, be approved.

  ABSTAINED: Trustee Stanley 

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Exempt Compensation Reporting

Mark Walsh presented the Public Sector Executive Compensation Report and Executive Compensation Disclosure Report for 2021-2022.  The Reports, together with an Action Sheet, are attached to the Agenda. 

• B22/09/14-03
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Stanley

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter (attached as Appendix C) acknowledging compensation paid to executive staff during the 2021/2022 fiscal year.

  CARRIED UNANIMOUSLY

8.2

Mark Walsh, Secretary-Treasurer

Re:  Capital Projects Update

Mark Walsh and Kelsey Bakewell provided an update on the District's significant capital program including status updates and the anticipated timelines to completion.  An Information Sheet is attached to the Agenda. 

8.3

Mark Walsh, Secretary-Treasurer

Re:  Elementary Resources Allocation 

Mark Walsh reported on the impact of additional funds provided to schools for elementary classroom resources. An Information Sheet is attached to the Agenda.  

8.4

Mark Walsh, Secretary-Treasurer

Re: Before and After School Childcare

Mark Walsh presented a staff report on the viability of creating a before and after school care program, including a business case for a pilot program  for school aged children.  An Action Sheet is attached to the Agenda. 

• B22/09/14-04

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to prepare a pilot before and after school care program for September 2023 based on the requirements as outlined in this Action Sheet dated September 14, 2022, and report progress to the Board prior to final implementation.

8.5

Mark Walsh, Secretary-Treasurer

Re: Financial Year End - Surplus Allocation 

Mark Walsh presented the preliminary 2021-2022 year-end surplus and recommended allocations.  An Action Sheet is attached to the Agenda. 

• B22/09/14-05
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee O'Neill

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommendations contained in this Action Sheet to allocate the unrestricted surplus to support the Board’s goals.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was none. 

11.

NEW BUSINESS

There was none. 

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:07 pm.

• B22/09/14-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY