THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, November 09, 2022

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• G. Keller, Chair
• T. Brzovic
• C. McKay
• N. Bailey
• L. Tait, Deputy Superintendent
• L. Pellegrin
• L. Lee
• M. Robinson
• C. Morvay
• T. Rokeby

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  NDTA Representative: Jo Cornthwaite
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B22/11/23-01
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Pellegrin

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B22/11/23-02
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee McKay

  That the minutes of the Business Committee meeting held on October 12, 2022, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were none. 

8.

SENIOR STAFF REPORTS

8.1

Dale Burgos, Executive Director of Communications

Re: Award of Merit - Recognition of LRFP

Dale Burgos shared that the District's Communication Department was recently awarded with a BRAVO! Award of Merit for its Long Range Facilities Plan and engagement strategy for that Plan.  An Information Sheet is attached to the Agenda.   

8.2

Mark Walsh, Secretary-Treasurer

Re: Randerson Ridge PAC Traffic Team Proposal

Mark Walsh advised of the work being done on the Active School Travel Plan for Randerson Ridge and steps being taken to address emerging concerns and the Randerson Ridge PAC Traffic Team recommendations. An Information Sheet is attached to the Agenda. 

8.3

Shawn Johnston, Executive Director of HR

Re: Administrative Procedure - Remote Work

Shawn Johnston outlined a newly created Administrative Procedure regarding remote work arrangements (RMAs).  An Information Sheet, together with the new AP is attached to the Agenda.  

8.4

Mark Walsh, Secretary-Treasurer

Re: Paper Reduction Strategy 

Mark Walsh outlined the District’s paper reduction strategy as required by the Environment Stewardship Action Plan, as well as highlighted the strategy’s potential positive impact on GHG emissions. An Information Sheet is attached to the Agenda.

8.5

Mark Walsh, Secretary-Treasurer

Re: 1st Quarter Financial Report

Mark Walsh presented the District's first quarter financial results as compared to the 2022-23 Preliminary Annual Budget submitted to the Ministry of Education and Child Care in June 2022.  An Information Sheet is attached to the Agenda. 

8.6

Mark Walsh, Secretary-Treasurer

Re: Draft Budget Calendar

Mark Walsh presented the proposed Budget Calendar.  An Information Sheet, together with the Budget Calendar, is attached to the Agenda. 

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

There was none. 

11.

NEW BUSINESS

There was none.

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 8:10 pm.

• B22/11/23-03
  IT WAS MOVED BY Trustee McKay
  IT WAS SECONDED BY Trustee Pellegrin

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY