THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

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ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
ADDITIONS TO THE AGENDA

 

3.
DELETIONS TO THE AGENDA

 

4.
CHANGE IN ORDER

 

5.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.June 2023.pdf

  • That the minutes of the Business Committee meeting held on June 14, 2023, be approved.

7.
PRESENTATIONS

 

8.
SENIOR STAFF REPORTS

 

8.1
Scott Saywell, Superintendent

This item has attachments. 
1.IS ESL Report.pdf
2.ESLR -Draft- sept 2023.pdf

Re: Enhancing Student Learning (ESL) Report (Draft)

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2022/2023 Enhancing Student Learning Report and submit to the Ministry of Education and Child Care by September 30, 2023.

8.2
Shawn Johnston, Executive Director of HR

This item has attachments. 
1.AS PIDA Policy.pdf
2.Public Interest Disclosure Policy.pdf
3.Appendix B Public Interest Disclosure AP.pdf
4.Public Interest Disclosure Policy - Disclosure Form.pdf
5.Appendix D PIDA Annual Report - Template.pdf

Re: Public Interest Disclosure Policy 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Public Interest Disclosure Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

8.3
Mark Walsh, Secretary-Treasurer & Pete Sabo, Ex. Director Planning & Operations

This item has attachments. 
1.IS Summer Projects Update.pdf

Re: Facilities Summer Work

8.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS - Exempt Compensation Reporting.pdf
2.Appendix A 2022-2023 Executive Compensation Report.pdf
3.Appendix B ECDExecutive.pdf
4.Appendix C Attestation letter from Board Chair 2022-2023.pdf

Re: Exempt Compensation Report

  • The Business Committee recommends that the Board of Education of School District No. 68  (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter (attached as Appendix C) acknowledging compensation paid to executive staff during the 2022/2023 fiscal year.

8.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Surplus.pdf
2.Appendix A IS Summary of Accumulated Operating Surplus.pdf
3.p5-Financial Statement Discussion and Analysis -YE June 2023.pdf
4.SD68 2022-23-fs-v11-September 5 2023 - Final Draft.pdf

Re: Financial Year End - Surplus Allocation 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve the recommendations contained in this Action Sheet to allocate the unrestricted surplus to support the Board’s goals.

8.6
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS - 2023-24 Multi Year Financial Plan.pdf
2.2023-24 Multi year financial plan.pdf

Re: Multi-Year Financial Plan 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended 2023-24 Multi Year Financial Plan.

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

10.
UNFINISHED BUSINESS

 

11.
NEW BUSINESS

 

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.
ADJOURNMENT

 

  • That the meeting be adjourned.

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