THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

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ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
ADDITIONS TO THE AGENDA

 

3.
DELETIONS TO THE AGENDA

 

4.
CHANGE IN ORDER

 

5.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

6.
APPROVAL OF THE MINUTES

This item has attachments. 
1.November 2023.pdf

  • That the minutes of the Business Committee meeting held on November 8, 2023, be approved.

7.
PRESENTATIONS

 

8.
SENIOR STAFF REPORTS

 

8.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS Internal Audit Report - BCM December 13 2023.pdf

Re: Internal Audit Report

8.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS - Dec 13 2023 BCM - AP337 Cash Handling.pdf
2.AP-337-Cash Handling Procedures for School Generated Funds - Final Draft.pdf

Re: Administrative Procedure 337 - Cash Handling

8.3
Dale Burgos, Executive Director of Communications Privacy and Engagement

This item has attachments. 
1.IS Strategic Plan.pdf

Re: Strategic Plan Update

8.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS NDSS Modular Expansion.pdf
2.Appendix A IS - NDSS.pdf

Re: NDSS Update - Prefabricated/Modular Expansion 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) support staff pursuing a prefabricated/modular expansion option to alleviate overcapacity at NDSS that may include additional capacity at NDSS or additional capacity at Wellington and to report back to the Board for final approval and direction on appropriate consultation as required.

8.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.IS Rutherford.pdf

Re: Rutherford Re-Opening Update

8.6
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Policy Workplan.pdf

Re: Policy Committee Update

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of Policy 2.15 – Trustee Criminal Record Check to its workplan with the intention of adding Trustee Orientation to the purpose of the Policy.

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of a general Policy review to its Workplan with the intention of rationalizing and aligning the Board’s Policy Manual.

     

8.7
Shawn Johnston, Executive Director of Human Resources

This item has attachments. 
1.AS Public Interest Disclsoure Policy.pdf
2.Order In Council No. 629 re Public Interest Disclosure Act.pdf
3.Public Interest Disclosure Policy Nov 29 Updated.pdf
4.2.22-Public-Interest-Disclosure.pdf

Re: Revised Policy 2.22 - Public Interest Disclosure 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the revised Policy 2.22 – Public Interest Disclosure.

8.8
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Surplus-Local Capital Adjustment.pdf
2.Appendix A AS - 2022-23 Revised Surplus Schedule.pdf
3.Appendix B Accumulated Operating Surplus Schedule - Dec 2023.pdf
4.Appendix C 2.16_Operating_Surplus_and_Deficit.pdf

Re: 2022-2023 Surplus - Local Capital Adjustment 

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve a reduction in the Accumulated Operating Surplus to Local Capital transfer done September 2023 in the amount of $700,000, and that the funds then be restricted, pursuant to Policy 2.16 Accumulated Operating Surplus (Reserve), under the Reserve category of Operations Spanning Multiple Years, in order to account for the John Barsby turf field contribution over the 10-year contractual term. 

8.9
Mark Walsh, Secretary Treasurer

This item has attachments. 
1.AS - 2022-23 SOFI Report.pdf
2.Appendix A 2022-23 SOFI Report.pdf

Re: SOFI Report

  • The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2023.

9.
CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

 

10.
UNFINISHED BUSINESS

 

11.
NEW BUSINESS

 

12.
FOR INFORMATION 

 

13.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.
ADJOURNMENT

 

  • That the meeting be adjourned.

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