THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

Wednesday, September 25, 2024 at 6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

​Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

OATH OF OFFICE

Pursuant to Section 50 (1) of the School Act a person elected or appointed to office must make a prescribed Oath of Office within 45 days after the declaration of election of appointment.  At this time Tim Harris will swear the Oath of Office and sign the School Trustee Code of Conduct.

3.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

4.

ADDITIONS

5.

DELETIONS

6.

CHANGE IN ORDER

7.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

8.

APPROVAL OF THE MINUTES

• That the minutes from the Regular Board of Education meeting held on August 28, 2024, be adopted.

9.

SECTION 72(3) REPORT

9.1

Section 72(3) Report 

• That the Section 72(3) Report from the Special Closed Board of Education meeting on August 26, 2024, September 11, 2024 and September 12, 2024, be received.

10.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: October 2, 2024

Business Committee Meeting: October 9, 2024

Board of Education Meeting: October 23, 2024

National Day for Truth & Reconciliation (Statutory Holiday): September 30, 2024

Thanksgiving (Statutory Holiday): October 14, 2024 

Non-Instructional Days: October 25, 2025

11.

PRESENTATIONS

11.1

Gabriola Soccer Association, Jesse Capon and Glenn Murphy

RE: Access to Gabriola School Field

11.2

Jeff Virtanen, President of CUPE 606

RE: Education Assistant Hours and Budget Surplus

12.

CORRESPONDENCE

12.1

N. Tremblay

Re: Cell Phones in Schools

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from M. Tremblay to staff for response.

12.2

Minister of Education and Child Care, Rachna Singh

Re: Trustee Code of Conduct

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from the Minister of Education and Child Care, Rachna Singh, to be received and filed.

12.3

T. Coyle

Re: Public After-School Care

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from T. Coyle to the Board Chair for response. 

13.

NEW BUSINESS

13.1

Mark Walsh, Secretary-Treasurer and KPMG

Re: Audited Financial Statements and Financial Statement Discussion and Analysis

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive and approve the 2023-2024 Audited Financial Statements. 

13.2

Mark Walsh, Secretary-Treasurer 

Re: Board Annual Work Plan 

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Board's 2024-2025 Annual Work Plan.

14.

COMMITTEE REPORTS

14.1

Business Committee

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 11 recommendations for the re-opening of Rutherford Elementary including the redrawn boundaries and transfer of students in the newly created Rutherford and Frank J. Ney boundaries.

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to provide response to the City of Nanaimo with respect to the Bowers District Rezoning Application, that the District anticipates it will be able to support student enrollment associated with the project.

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the recommended 2024/25 - 2026/27 Multi-Year Financial Plan.

• That the Board of Education of School District No. 68  (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation letter acknowledging compensation paid to executive staff during the 2023/2024 fiscal year.

• That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve the recommendations contained in the Action Sheet dated September 11, 2024, to allocate the unrestricted surplus to support the Board’s goals.

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Policy - Child Care Services and Early Years Programs as amended.

14.2

Education Committee

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the 2024-2028 Strategic Plan as shown in the Education Committee's Action Sheet dated September 4, 2024.

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the 2023/2024 Enhancing Student Learning Report and submit to the Ministry of Education and Child Care by September 30, 2024.

15.

SENIOR STAFF REPORTS

16.

UNFINISHED BUSINESS

17.

FOR INFORMATION

17.1

Board Motions Report

17.2

Trustee Committee Reports

18.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

19.

ADJOURNMENT

• That the meeting be adjourned.