THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, June 12, 2024

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• L. Lee, Chair
• M. Robinson, Vice Chair
• T. Brzovic
• N. Bailey
• G. Keller
• C. Morvay
• L. Pellegrin

Absent

• T. Rokeby

Staff

• M. Walsh, Secretary-Treasurer
• L. Tait, Deputy Superintendent
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Jessica Krog-Irving
  NDTA Representative: Joanna Cornthwaite

  NSAA Representative: Lisa Frey

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

There were none.

3.

DELETIONS TO THE AGENDA

Item 11.1, Trustee Rokeby re: South End Pedestrian Safety, be deleted.

4.

CHANGE IN ORDER

There was no change. 

5.

APPROVAL OF THE AGENDA

• B24/06/12-01
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Morvay

  That the Agenda, as amended, be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B24/06/12-02
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Keller

  That the minutes of the Business Committee meeting held on May 8, 2024, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

7.1

NDTA Professional Development Committee Chair, Danielle Chaisson 

Re: Professional Development Report

Danielle Chaisson provided a report from the NDTA Professional Development Committee.  The report and presentation is attached to the Agenda.

7.2

NDTA Professional Issues Officer, Chris  Perrier-Evely

Re: Mentorship Report

Chris Perrier-Evely provided a report on Mentorship.  The report and presentation is attached to the Agenda.

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer, Pete Sabo, Ex. Director of Planning & Operations and Brian Hackwood, Assistant Director Planning & Operations

Re: School Project Planning 

Mark Walsh provided an overview of the process for school project planning, in response to the Board's motion passed on April 24, 2024.  An information sheet is attached to the agenda. 

8.2

Mark Walsh, Secretary-Treasurer 

Re: Carbon Neutral Report 

Mark Walsh presented a report on the District's progress to achieve carbon neutrality.  An information sheet with the report is attached to the agenda. 

8.3

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Associate Secretary-Treasurer

Re: Multi-Year Financial Plan 

Mark Walsh and Taunia Sutton presented the District's Multi-Year Financial Plan.  The plan will be brought back for further discussion at the next Business Committee meeting in September.  An information sheet is attached to the agenda. 

8.4

Mark Walsh, Secretary-Treasurer

Re: Policy Committee Update - Child Care Policy

Mark Walsh provided a draft child care policy for the committee’s consideration. An action sheet, together with the draft policy, is attached to the agenda.

• B24/06/12-03
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Keller

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Child Care Services and Early Years Programs and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY

8.5

Mark Walsh, Secretary-Treasurer, Pete Sabo, Executive Director of Planning & Operations, David Fenner, Facilities Planning Manager

Re: Proposed 2025/2026 Five Year Capital Plan (Major)

Mark Walsh, Pete Sabo and David Fenner provided an overview of the projects the District wishes to apply for associated with major capital. An action sheet is attached to the agenda. 

• B24/06/12-04
  IT WAS MOVED BY Trustee Bailey
  IT WAS SECONDED BY Trustee Morvay

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2025/2026 as outlined in this Action Sheet.

  CARRIED UNANIMOUSLY

8.6

Mark Walsh, Secretary-Treasurer, Pete Sabo, Executive Director of Planning & Operations, David Fenner, Facilities Planning Manager

Re: Proposed 2025/2026 Five Year Capital Plan (Minor)

Mark Walsh, Pete Sabo and David Fenner provided an overview of the projects the District wishes to apply for associated with minor capital. An action sheet is attached to the agenda. 

• B24/06/12-05
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Pellegrin

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2025/2026, as outlined in this Action Sheet.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none.

10.

UNFINISHED BUSINESS

10.1

Laura Tait, Acting Superintendent and Gillian Robinson, Executive Director of Communications

Re: Strategic Plan 

Laura Tait and Gillian Robinson shared the summary of the strategic plan's public consultation and recommended next steps.  Staff will gather additional feedback with respect to the tag line prior to the Board of Education meeting. An Information Sheet is attached to the agenda. 

• B24/06/12-06
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Keller

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) set aside any decision on changing the tagline until after the Strategic Plan is passed by the Board of Education.

  OPPOSED: Trustees Lee and Pellegrin

  CARRIED

11.

NEW BUSINESS

There was none. 

12.

FOR INFORMATION 

N/A

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 8:17 pm.

• B24/06/12-07
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Pellegrin

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY