THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • G. Keller, Chair
  • N. Bailey, Vice Chair
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
Staff
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:00 pm. Chair Keller reminded everyone that June is Pride month and reaffirmed the district's commitment and support for the LGBTQ2S+ community.  Chair Keller also congratulated to the graduating class of 2024.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none. 

3.
ADDITIONS

 

There were no additions. 

4.
DELETIONS

 

There were no deletions. 

5.
CHANGE IN ORDER

 

There was no change in order. 

6.
APPROVAL OF THE AGENDA

 
  • R24/06/26-01
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Morvay

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.May 2024.pdf
  • R24/06/26-02
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Robinson

    That the minutes from the Regular Board of Education meeting held on May 22, 2024, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report May 22, 2024.pdf
2.S72(3) Report May 29, 2024.pdf
3.S72(3) Report June 5, 2024.pdf
4.S72(3) Report June 12, 2024.pdf
  • R24/06/26-03
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Robinson

    That the Section 72(3) Report from the Closed Board of Education meeting on May 22, 2024, and the Special Closed Board Meetings on May 29, 2024, June 5, 2024 and June 12, 2024, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

School Re-opens: September 3, 2024


Education Committee Meeting: September 4, 2024


Business Committee Meeting: September 11, 2024


Board of Education Meeting: September 25, 2024


Statutory Holdiay: September 30, 2024

10.
PRESENTATIONS

 

There were none. 

11.
CORRESPONDENCE

 

There was none. 

12.
COMMITTEE REPORTS

 

12.1
Education Committee

 
  • R24/06/26-04
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the following courses as Board/Authority Authorized Course (BAA) as per Ministry Policy: Financial Literacy 12, Forensic Science 11 Immersion, Indigenous Cultural Connections 10, 11, 12.

    CARRIED UNANIMOUSLY

12.2
Business Committee

This item has attachments. 
1.2024-06-26 DRAFT Policy Child Care Services Early Years Programs.pdf
2.AS Major Capital Plan 2025-26.pdf
3.AS Minor Capital Plan 2025-26 (ammended).pdf
  • R24/06/26-05
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Policy – Child Care Services and Early Years Programs and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY
  • R24/06/26-06
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Major Capital Plan for 2025/2026 as outlined in the June 12, 2024, Business Committee Action Sheet.

    CARRIED UNANIMOUSLY
  • R24/06/26-07
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2025/2026, as outlined in the attached Amended Action sheet dated June 26, 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-08
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Robinson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) set aside any decision on changing the tagline until after the Strategic Plan is passed by the Board of Education.

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

 

13.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS - By Election.pdf

Re: Trustee By-Election 

Mark Walsh highlight the options for the Board to consider in determining its next steps with respect to a by-election.

  • R24/06/26-09
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) appoint Secretary-Treasurer Mark Walsh as the Chief Electoral Officer pursuant to Section 36(3)(a) to organize and implement a by-election created by the resignation of Trustee McKay and notify the Minister of Education and Child Care as required by Section 36(3)(c).

    CARRIED UNANIMOUSLY

13.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Extension School Site Licence AS.pdf
2.LICENCE OF USE Extension SCHOOL FOR community use v2 revisions (002).pdf

Re: Extension License

Chair Keller declared a conflict and passed the chair to Vice Chair, Bailey.  Chair Keller did not participate in the conversation or vote on this item. Mark Walsh presented an Licence of Use and Occupation for the Regional District of Nanaimo for the Board's consideration.

  • R24/06/26-10
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Licence of Use and Occupation for Regional District of Nanaimo for the use of Extension School parcels for community use subject to final execution by Secretary-Treasurer.

    CARRIED UNANIMOUSLY

13.3
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Capital Plan Bylaw Amendment June 14 DRAFT.pdf
2.Appendix A AS Capital Plan Bylaw.pdf
3.Appendix B Ministry letter re Capital Plan Bylaw.pdf
4.Appendix C APF Agreement.pdf
5.Amended Capital Plan.pdf

Re: Amendment to Capital Plan Bylaw

Mark Walsh advised that the Ministry of Education and Child Care has agreed to fund the purchase of a bus to provide, what is to the Ministry, a new route to service Qwam Qwum Stuwixwulh School (QQS).  Currently the route is provided utilizing a bus owned by Snuneymuxw First Nation that the District operates and maintains. An Action Sheet is attached to the Agenda.

  • R24/06/26-11
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the amendment to Capital Bylaw No. 2024/25-CPSD68-01 to read Capital Bylaw No. 2024/25-CPSD68-02, reflecting the Ministry of Education and Child Care’s amendment to the Annual Programs Funding Agreement.

    CARRIED UNANIMOUSLY

13.4
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS City of Nanaimo SRW at Chase River.pdf
2.AS APPENDIX A - BYLAW.pdf
3.AS APPENDIX B - Schedule A.pdf
4.AS APPENDIX C - CHASE RIVER KEY PLAN.pdf

Re: Chase River Statutory Right of Way 

Mark Walsh advised that the City of Nanaimo has requested access to a portion of the Chase River Elementary School Daycare, located at 1503 Cranberry Avenue, for the purpose of checking and maintaining a new sanitary sewer manhole. An Action Sheet is attached to the Agenda.

  • R24/06/26-12
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give the Chase River Elementary School Sanitary Manhole Right-of-Way Bylaw, 2024 all three readings at one meeting, today this 26th day of June, 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-13
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Sanitary Manhole Right-of-Way Bylaw, 2024, being a Bylaw that provides the City of Nanaimo with a Right-of-Way associated with access to a sanitary sewer manhole at the Chase River Elementary School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a first time this 26th day of June 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-14
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Sanitary Manhole Right-of-Way Bylaw, 2024, being a Bylaw that provides the City of Nanaimo with a Right-of-Way associated with access to a sanitary sewer manhole at the Chase River Elementary School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a second time this 26th day of June 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-15
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Pellegrin

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Chase River Elementary School Sanitary Manhole Right-of-Way Bylaw, 2024, being a Bylaw that provides the City of Nanaimo with a Right-of-Way associated with access to a sanitary sewer manhole at the Chase River Elementary School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a third time and adopted, this 26th day of June 2024.

     

    CARRIED UNANIMOUSLY

13.5
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS City of Nanaimo SRW at Georgia Ave.pdf
2.AS APPENDIX A GA - BYLAW.pdf
3.AS APPENDIX B GA - Schedule A.pdf
4.AS APPENDIX C - GEORGIA AVE KEY PLAN.pdf

Re: Georgia Avenue Statutory Right-of-Way

Mark Walsh advised that the City of Nanaimo has requested access to a portion of the Georgia Avenue Elementary School Daycare, located at 625 Georgia Avenue, for the purpose of checking and maintaining a new Water Meter. An Action Sheet is attached to the Agenda.

  • R24/06/26-16
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) give the Georgia Avenue Community School Waterworks Right-of-Ways Bylaw, 2024 all three readings at one meeting, today this 26th day of June, 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-17
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Georgia Avenue Community School Waterworks Right-of-Ways, 2024, being a Bylaw that provides the City of Nanaimo with Right-of-Ways associated with access to a water meter at the Georgia Avenue Community School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a first time this 26th day of June 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-18
    IT WAS MOVED BYTrustee Bailey
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Georgia Avenue Community School Waterworks Right-of-Ways, 2024, being a Bylaw that provides the City of Nanaimo with Right-of-Ways associated with access to a water meter at the Georgia Avenue Community School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a second time this 26th day of June 2024.

    CARRIED UNANIMOUSLY
  • R24/06/26-19
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Georgia Avenue Community School Waterworks Right-of-Ways, 2024, being a Bylaw that provides the City of Nanaimo with Right-of-Ways associated with access to a water meter at the Georgia Avenue Community School site, pursuant to Section 65(5) of the School Act, R.S.B.C. 1996, c.412.

    Read a third time and adopted, this 26th day of June 2024.

    CARRIED UNANIMOUSLY

13.6
Laura Tait, Interim Superintendent

This item has attachments. 
1.AS Strategic Plan.pdf
2.Strategic Plan 2024 - 2028.pdf

Re: Strategic Plan 

Laura Tait presented the Strategic Plan 2024-2028 for the Board's consideration.  An Action Sheet is attached to the Agenda.

  • R24/06/26-20
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Rokeby

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the 2024-2028 Strategic Plan.

    CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

 

There was none. 

15.
NEW BUSINESS

 

There was none. 

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions June 2024.pdf

The Board motion report was received as information. 

16.2
Trustee Committee Reports

 

There were none. 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions this evening. 

18.
ADJOURNMENT

 

The meeting adjourned at 7:00 pm.

  • R24/06/26-21
    IT WAS MOVED BYTrustee Rokeby
    IT WAS SECONDED BYTrustee Bailey

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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