THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, September 15, 2021

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• G. Keller, Chair
• C. O'Neill, Vice-Chair
• L.M. Barron
• T. Brzovic
• S. Higginson
• C. McKay
• B. Robinson
• J. Stanley
• E. Wilkinson

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Jeff Virtanen
  DPAC Representative: Leanne Lee
  NDTA Representative: Jeremy Inscho
  NSAA Representative: Theresa Kraeker
  
  

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions. 

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B21/09/15-01
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Stanley

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B21/09/15-02
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  That the minutes of the Business Committee meeting held on June 9, 2021, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

There were none.

8.

SENIOR STAFF REPORTS

8.1

Secretary-Treasurer Mark Walsh

Re: Exempt Compensation Reporting 

Secretary-Treasurer Mark Walsh shared the Public Sector Executive Compensation Disclosure Report for 2020-2021.  The Report is attached to the Agenda

• B21/09/15-03
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Executive Compensation Report as information and direct the Board Chair to sign an Attestation Letter (attached as Appendix C) acknowledging compensation paid to executive staff during the 2020/21 fiscal year. 

  CARRIED UNANIMOUSLY

8.2

Secretary-Treasurer Mark Walsh

Re: Cedar Environmental Update

Secretary-Treasurer Mark Walsh provided an update on District's Environmental Upgrade Fund.  An Information Sheet is attached to the Agenda. 

8.3

Secretary-Treasurer Mark Walsh

Re: Elementary School Classroom Resources

Secretary-Treasurer Mark Walsh reported on elementary classrooms resources, including how they are funded and tracked.  

• B21/09/15-04
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee McKay

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) allocate $2,000 to each elementary school for classroom resources and that any of these funds unspent as at June 30, 2022 be restricted and returned to the school for future resource allocations.

  CARRIED UNANIMOUSLY

8.4

Secretary-Treasurer Mark Walsh

Re: Financial Year End - Surplus Allocation 

Secretary-Treasurer Mark Walsh provided information about the District's financial year end and staff recommendations for surplus allocations.  An Information Sheet is attached to the Agenda.

8.5

Secretary-Treasurer Mark Walsh & Executive Director of Pete Sabo

Re: Proposed 2022-2023 Minor Capital Plan Submission                                       

Secretary-Treasurer Mark Walsh presented the proposed 2022/2023 Minor Capital Plan. The Minor Capital Plan submission, together with an Action Sheet, is attached to the Agenda. 

• B21/09/15-05
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Stanley

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2022/2023, as provided, to be submitted to the Ministry of Education.

   

  CARRIED UNANIMOUSLY
• B21/09/15-06
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee O'Neill

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) write a letter to the Minister of Education requesting support for the replacement of NDSS and support for appropriate seismic, environmental, ventilation and condition upgrades, including potential replacement for Ladysmith Intermediate School.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

That was no Unfinished Business.

11.

NEW BUSINESS

There was no New Business. 

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions this evening. 

14.

ADJOURNMENT

The meeting adjourned at 7:44 pm.

• B21/09/15-07
  IT WAS MOVED BY Trustee O'Neill
  IT WAS SECONDED BY Trustee Stanley

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY