THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6
Trustees
  • C. McKay, Chair
  • J. Stanley, Vice-Chair
  • T. Brzovic
  • S. Higginson
  • G. Keller
  • B. Robinson
  • C. O'Neill
  • E. Wilkinson
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • T. Davie, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER
 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:09 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA
 

There were none. 

3.
ADDITIONS
 

Fuel Conservation and School Sports be added as 15.1.

4.
DELETIONS
 

There were none. 

5.
CHANGE IN ORDER
 

There was no change in order. 

6.
APPROVAL OF THE AGENDA
 

  • R21/11/24-01

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES
This item has attachments. 

1.October 2021.pdf
  • R21/11/24-02
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Wilkinson

    That the minutes from the Regular Board meeting held on October 27, 2021, be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT
 

8.1
Section 72(3) Report 
 

  • R21/11/24-03
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Higginson

    That the Section 72(3) Report from the Closed Board meeting on October 27, 2021, be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS
 

Annual General Meeting: December 1, 2021 (5:00 pm)


Education Committee Meeting: December 1, 2021


Business Committee Meeting: December 8, 2021


Board of Education Meeting: December 15, 2021


Last day of School before Winter Break: December 17, 2021

10.
PRESENTATIONS
This item has attachments. 

1.SOBC - ICS Program Presentation.pdf
2.SOBC_InclusionChampionSchools_Outline.pdf
3.SOBC_InclusionChampionSchools_ProgramPackage.pdf

Garrett Chance from the Special Olympics BC presented to the Board. The presentation is attached to the Ageda. 

11.
CORRESPONDENCE
 

11.1
S. Harris; S. Mcalpine; J. Amoto; L. Gladstone; P. Kapalka; K. Ilett; K. Morton; J. Carson; N. Benedict; C. Williams; N. Malcom (Collins); R. Walton; 
This item has attachments. 

1.S Harris.pdf
2.S Mcalpine.pdf
3.J Amoto.pdf
4.L Galdstone.pdf
5.P Kapalka.pdf
6.K Ilett.pdf
7.K Morton.pdf
8.J. Carson.pdf
9.N. Benedict.pdf
10.C Willams.pdf
11.N. Malcom.pdf
12.R. Walton.pdf

Re: Vaccine Mandate

  • R21/11/24-04
    IT WAS MOVED BYTrustee Wilkinson
    IT WAS SECONDED BYTrustee Stanley

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence to the Board Chair for response. 

    CARRIED UNANIMOUSLY

11.2
S. Griffin
This item has attachments. 

1.Sherry Griffin, Vaccine Liability.pdf

Re: Notice of Vaccine Liability

  • R21/11/24-05
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the Notice of Vaccine Liability to the Board Chair for response. 

    CARRIED UNANIMOUSLY

11.3
S. Miron; K. Capadouca; V. Jones
This item has attachments. 

1.S Miron part 1.pdf
2.S Miron part 2.pdf
3.K Capadouca.pdf
4.K Capadouca 2.pdf
5.K Capadouca 3.pdf
6.V. Jones(1).pdf

Re: Vaccine Mandate 

  • R21/11/24-06
    IT WAS MOVED BYTrustee Robinson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from S. Miron, K. Capadouca and V. Jones to staff for response. 

    CARRIED UNANIMOUSLY

11.4
J. Bartlett; K. Stant; S. Miron
This item has attachments. 

1.Justina Bartlett, Vaccine Liability.pdf
2.Karla Stant, Vaccine Liability.pdf
3.Sue Miron, Vaccine Liability.pdf

Re: Vaccine Notice of Liability 

  • R21/11/24-07
    IT WAS MOVED BYTrustee O'Neill
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the Vaccine Notice of Liability from J. Bartlett, K. Stant and S. Miron to staff for response. 

    CARRIED UNANIMOUSLY
  • R21/11/24-08
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District #68 (Nanaimo-Ladysmith) insert a disclaimer page in the Agenda between pages 71 and 228 stating that the information has not been fact checked or is representative of the views of School District No. 68 (Nanaimo-Ladysmith). 

    CARRIED UNANIMOUSLY

11.5
Councilor Wilson; K. Kaukinen; J. Bruckman
This item has attachments. 

1.C. Wilson.pdf
2.K. Kaukinen.pdf
3.J. Bruckman.pdf

Re: Travel Restrictions 

  • R21/11/24-09
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Keller

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Councilor Wilson, K. Kaukinen and J. Bruckman to staff for response.

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS
 

12.1
Business Committee
 

  • R21/11/24-10
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Higginson

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Long Range Facilities Plan Committee.

    CARRIED UNANIMOUSLY
  • R21/11/24-11
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Stanley

    The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from Mayor Aaron Stone, Town of Ladysmith, to the Chair for response, following further consultation with the Long Range Facilities Plan Committee. 

    CARRIED UNANIMOUSLY

12.2
Education Committee
 

There were none. 

13.
SENIOR STAFF REPORTS
 

13.1
Mark Walsh, Secretary-Treasurer
This item has attachments. 

1.AS Capital Plan Bylaw Amendment.pdf
2.Appendix A Bylaw.pdf
3.SD68_CapitalPlans_2021_22_AnnualProgramsFundingAgreement_AMENDED_20211021.pdf
4.Amended MyLaw.pdf

Re: Amendment of Capital Plan By-Law

Mark Walsh presented an amendment to the Capital Plan Bylaw to reflect the revised Capital Plan Funding Agreement which includes funds to supplement the purchase of two new electric busses or bus charging infrastructure and additional funding for an emergent project at Cedar Secondary. An Information Sheet is attached to the Agenda. 

  • R21/11/24-12
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Higginson

    That the Board of Education approve the Secretary-Treasurer’s amendment to Capital Bylaw No. 2021/22-CPSD68-01 to read Capital Bylaw No. Capital Bylaw No. 2021/22-CPSD68-02, reflecting the Ministry of Education’s amendment to the Annual Programs Funding Agreement to supplement our electric Bus(es) purchase and additional funds for an emergent project at Cedar Secondary through CNCP. 

    CARRIED UNANIMOUSLY

13.2
Scott Saywell, Superintendent
This item has attachments. 

1.IS Ministry Performance Data Graduation Rates Update.pdf
2.Completion_Rates_068 (2).pdf

Re: Completion Rates

Scott Saywell presented on the District's completion rates for 2020/21.  An Information Sheet together with the Ministry data is attached to the Agenda. 

13.3
Scott Saywell, Superintendent
 

Re: Fuel Conservation and School Sports

Scott Saywell advised that Deputy Minister, Scott McDonald, asked districts to conserve fuel by: working from home, eliminating face to face meetings, staff carpool or take public transit, and to cancel all non-essential travel including fieldtrips/sporting activities. Other districts have allowed students to attend provincial tournaments and accordingly the District will allow for 3 teams to attend provincial tournaments: John Barsby Junior Varsity, NDSS AAA Boys Soccer and NDSS Boys Lacrosse.

14.
UNFINISHED BUSINESS
 

14.1
Charlene McKay, Board Chair
This item has attachments. 

1.AS Strategic Plan Policy.pdf
2.Draft Strat Plan Policy.pdf

Re: Strategic Plan Policy

Charlene McKay presented the draft Strategic Plan Policy for review and consideration. An Information Sheet and draft policy are attached to the Agenda. 

  • R21/11/24-13
    IT WAS MOVED BYTrustee Higginson
    IT WAS SECONDED BYTrustee Brzovic

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Strategic Plan Policy and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

    CARRIED UNANIMOUSLY

15.
NEW BUSINESS
 

16.
FOR INFORMATION
 

16.1
Board Motions Report
This item has attachments. 

1.OS Reg Brd Motions November 2021.pdf

The Board Motions Report was received.

16.2
Trustee Committee Reports
This item has attachments. 

1.Trustee Robinson Report.pdf

The Trustee Committee Reports were received.

17.
QUESTION PERIOD
 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions this evening. 

18.
ADJOURNMENT
 

The meeting adjourned at 7:23 pm.

  • R21/11/24-14
    IT WAS MOVED BYTrustee Stanley
    IT WAS SECONDED BYTrustee Higginson

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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