THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE BUSINESS COMMITTEE MEETING

Wednesday, June 14, 2023

6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

Trustees

• T. Brzovic, Chair
• L. Lee, Vice Chair
• N. Bailey
• G. Keller
• C. Morvay
• M. Robinson
• T. Rokeby

Absent

• C. McKay
• L. Pellegrin

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• L. Tait, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Representatives

• CUPE Representative: Adam Curley
  NDTA Representative: Chris Perrier-Evely
  NSAA Representative: Theresa Kraeker

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:02 pm.

2.

ADDITIONS TO THE AGENDA

There were no additions.

3.

DELETIONS TO THE AGENDA

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• B23/06/14-01
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Robinson

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

6.

APPROVAL OF THE MINUTES

• B23/06/14-02
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Robinson

  That the minutes of the Business Committee meeting held on May 10, 2023, and the Special Business Committee meeting held on May 17, 2023, be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

7.1

Danielle Chaisson and Chris Perrier-Evely

Re: NDTA Professional Development Report

Danielle Chaisson and Chris Perrier-Evely provided a report from the NDTA Professional Development Committee.  The report and presentation is attached to the Agenda.

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Student Family Affordability Fund and Feeding Futures Fund - Update 

Mark Walsh outlined the status of the Student Family Affordability Fund to June 5, 2023 and provided an initial overview of the steps taken with respect to the planning for the Feeding Futures Fund.

8.2

Mark Walsh, Secretary-Treasurer

Re: New Administrative Procedure - Idling 

Mark Walsh outlined a newly created AP regarding bus and vehicle idling.  An Information Sheet and the new AP is attached to the Agenda.  

8.3

Mark Walsh, Secretary-Treasurer

Re: Policy Committee Update

Mark Walsh outlined the work of the Policy Committee for the 2022-23 school year and highlighted some policies for consideration for the 2023-24 work plan.

8.4

Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director of Facilities and Planning

Re: Facilities Update

Mark Walsh provided an update on the Ecole Hammond Bay expansion Ecole North Oyster BEP Project.  An Information Sheet is attached to the Agenda. 

8.5

Mark Walsh, Secretary-Treasurer

Re: Lead in Water Update

Mark Walsh provided an update on Lead in Water including the District's approach to Lead in Water Remediation.  An Information Sheet is attached to the Agenda. 

8.6

Mark Walsh, Secretary Treasurer

Re: Carbon Neutral Reporting 

Mark Walsh presented the District's Carbon Neutral Report. An Information Sheet is attached to the Agenda. 

8.7

Mark Walsh, Secretary-Treasurer

Re: Proposed 2024/2025 Five-Year Major Capital Plan 

Mark Walsh provided an overview of the projects the District wishes to apply for associated with major capital.  An Action Sheet is attached to the Agenda.

• B23/06/14-03
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Morvay

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Five-Year Capital Plan for 2024/2025, as provided on the Five-Year Capital Plan Summary for 2024/2025 submitted to the Ministry of Education and Child Care.

  CARRIED UNANIMOUSLY

8.8

Mark Walsh, Secretary-Treasurer

Re: Proposed 2024/2025 Five-Year Minor Capital Plan 

Mark Walsh presented the proposed 2024-2025 Minor Capital Plan submission.  An Action Sheet is attached to the Agenda.

• B23/06/14-04
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Morvay

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith), in accordance with provisions under section 142(4) of the School Act, approve the proposed Minor Capital plan for 2024/2025, as provided, to be submitted to the Ministry of Education and Child Care.

  CARRIED UNANIMOUSLY

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

There was none. 

10.

UNFINISHED BUSINESS

10.1

Mark Walsh, Secretary-Treasurer

Re:  Transportation Administration Fee

• B23/06/14-05
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Lee

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) institute a yearly administration fee beginning with bussing registrations submitted after October 1, 2023  for all students who register for the bus who are inside of the walk limits as set out in Administrative Procedure 512 including students who are bussed to specialized programming with the exception of Special Needs associated bussing and BCTEA related riders and that staff include an update in the yearly Transportation Update to the Board.

  OPPOSED:  Trustees Brzovic, Lee, Bailey, Keller, Morvay, Robinson and Rokeby

  DEFEATED

11.

NEW BUSINESS

11.1

Safe Schools Committee - Updates

Chantelle Morvay provided a report on the Safe Schools Committee.  The Report is attached to the Agenda. 

11.2

Greg Keller, Board Chair

Re: Strategic Plan 

Greg Keller provided a report on the renewal, revision or extension of the current Strategic Plan.  The report provided an outline of the process for renewal in line with Policy including proposed timeline for renewal and public consultation.

11.3

Greg Keller, Board Chair

Re: Notice of Motion - Pay Equity

Trustee Keller spoke about the issue of Pay Equity and proposed that the Board write a letter to Ministry of Education and Child Care with respect to Pay Equity. 

• B23/06/14-06
  IT WAS MOVED BY Trustee Keller
  IT WAS SECONDED BY Trustee Robinson

  The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs the Chair to write a letter to Minister of Education and Child Care to request the immediate adjustment of the District’s Pay Equity Supplement to reflect the District’s cost of implementing Pay Equity as of 1998 or alternatively fund the District at the provincial average of Pay Equity supplements received by all District’s based on FTE; and request a meeting to discuss the request.

   

  CARRIED UNANIMOUSLY

12.

FOR INFORMATION 

There was none. 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

There were no questions. 

14.

ADJOURNMENT

The meeting adjourned at 8:19 pm.

• B23/06/14-07
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Bailey

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY