THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68MINUTES OF THE REGULAR BOARD MEETINGWednesday, November 22, 2023 6:00 P.m. - 9:00 P.m.BOARD ROOM395 Wakesiah AvenueNanaimo, BC V9R 3K6TrusteesG. Keller, ChairN. BaileyT. BrzovicL. LeeC. MorvayL. PellegrinT. RokebyM. RobinsonAbsent C. McKay, Vice ChairStaffM. Walsh, Secretary-TreasurerL. Tait, Deputy Superintendent D. Burgos, Ex. Dir. of CommunicationsK. Matthews, Manager Admin. ServicesAbsentS. Saywell, Superintendent/CEO1.CALL TO ORDER The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.The Chair called the meeting to order at 6:00 pm.2.TRANSFER OF ITEMS TO OPEN MEETING AGENDA There were none.3.ADDITIONS There were no additions. 4.DELETIONS There were no deletions. 5.CHANGE IN ORDER There was no change in order. 6.APPROVAL OF THE AGENDA R23/11/22-01IT WAS MOVED BYTrustee BaileyIT WAS SECONDED BYTrustee Robinson That the Agenda be approved.CARRIED UNANIMOUSLY7.APPROVAL OF THE MINUTES 1.October 25, 2023.pdfR23/11/22-02IT WAS MOVED BYTrustee Robinson IT WAS SECONDED BYTrustee MorvayThat the minutes from the Regular Board of Education meeting held on October 25, 2023, be adopted.CARRIED UNANIMOUSLY8.SECTION 72(3) REPORT 8.1Section 72(3) Report 1.S72(3) Report October 25, 2023.pdf2.S72(3) Report October 24, 2023.pdf3.S72(3) Report November 7, 2023.pdfR23/11/22-03IT WAS MOVED BYTrustee BaileyIT WAS SECONDED BYTrustee Robinson That the Section 72(3) Report from the Closed Board of Education meeting on October 25, 2023, and the Special Closed Board Meetings on October 24, 2023 and November 7, 2023, be received.CARRIED UNANIMOUSLY9.ANNOUNCEMENTS AND REMINDERS Education Committee Meeting: December 6, 2023Business Committee Meeting: December 13, 2023Board of Education Meeting: December 20, 2023School Re-opens from Winter Break: January 8, 202410.PRESENTATIONS 10.1Nanaimo & Area Land Trust 1.School Water Stewards updated Nov 2023.pdfRe: School Water Stewards ProgramPaul Chapman from Nanaimo & Area Land Trust presented on the School Water Stewards Program which was created to help foster ecological literacy about freshwater in elementary school aged students. The presentation is attached to the Agenda. 11.CORRESPONDENCE 11.1A. Coutu 1.A Coutu FW_ ANVI Letter to Council.pdfRe: Shared Letter to CouncilR23/11/22-04IT WAS MOVED BYTrustee MorvayIT WAS SECONDED BYTrustee Robinson That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the letter from A. Coutu to the Board Chair for response.CARRIED UNANIMOUSLY12.COMMITTEE REPORTS 12.1Business Committee R23/11/22-05IT WAS MOVED BYTrustee BrzovicIT WAS SECONDED BYTrustee BaileyThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve to award KMBR Architects Planners Inc. the development of the Project Definition Report (PDR) of the Ladysmith Intermediate School (LIS) Seismic Mitigation Project, based on the anticipated approval from MoEcc to proceed with the replacement of the school.CARRIED UNANIMOUSLYR23/11/22-06IT WAS MOVED BYTrustee BrzovicIT WAS SECONDED BYTrustee Robinson That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve to award KMBR Architects Planners Inc. the development of the Project Definition Report (PDR) of the Ladysmith Primary School (LPS) Expansion Project.CARRIED UNANIMOUSLYR23/11/22-07IT WAS MOVED BYTrustee BrzovicIT WAS SECONDED BYTrustee Robinson That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the amendments to Policy 2.18 - Trustee Remuneration and Professional Development Expenses subject to public consultation utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.CARRIED UNANIMOUSLY12.2Education Committee 13.SENIOR STAFF REPORTS There were none. 14.UNFINISHED BUSINESS 14.1Mark Walsh, Secretary-Treasurer 1.AS Public Interest Disclsoure Policy.pdf2.Appendix A Public Interest Disclosure Policy .pdf3.Appendix B AS Public Interest Disclosure Policy.pdf4.Appendix C PIDA Policy.pdfRe: Policy 2.22 - Public Interest Disclosure Mark Walsh provided a summary of the public consultation on the draft Public Interest Disclosure Policy. An Action Sheet is attached to the Agenda. R23/11/22-08IT WAS MOVED BYTrustee MorvayIT WAS SECONDED BYTrustee Robinson That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Policy 2.22 – Public Interest Disclosure.CARRIED UNANIMOUSLY15.NEW BUSINESS There was none. 16.FOR INFORMATION 16.1Board Motions Report 1.OS Reg Brd Motions November 2023.pdfThe Board Motions Report was received as information. 16.2Trustee Committee Reports 1.Annual School Liaison Report Char.pdf2.LP Trustee Liaison Report Template copy.pdf3.LiasonReportBCSTAPCdoc.pdfTrustee Committee Reports were received as information. 16.3Trustee Annual Zone Report 1.Annual School Liaison Report Char(1).pdf2.NB Annual Trustee Zone Report Nov 2023.pdf3.MR Annual Report.pdf4.LL Annual Trustee Zone Report Leanne.pdf5.TB Tania's 2023 Annual Zone Report.pdf6.TR 2023 zone report in template.pdf7.LP 1 nnual Trustee Zone Report Template copy copy copy.pdf8.LP 2Annual Trustee Zone Report Template copy.pdf9.LP 3Annual Trustee Zone Report Template copy.pdf10.LP 4 Annual Trustee Zone Report Template copy.pdf11.LP 5Annual Trustee Zone Report Template copy.pdf12.LP 6Annual Trustee Zone Report Template copy (002).pdf13.CM Annual Trustee Zone Report 1st year CM.pdfTrustee Annual Zone Reports were received as information. 17.QUESTION PERIOD Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address. The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question. Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record. There were no questions this evening. 18.ADJOURNMENT The meeting adjourned at 7:01 pm.R23/11/22-09IT WAS MOVED BYTrustee MorvayIT WAS SECONDED BYTrustee RokebyThat the meeting be adjourned.CARRIED UNANIMOUSLYNo Item Selected This item has no attachments.1.Annual School Liaison Report Char.pdf2.LP Trustee Liaison Report Template copy.pdf3.LiasonReportBCSTAPCdoc.pdf1.October 25, 2023.pdf1.A Coutu FW_ ANVI Letter to Council.pdf1.S72(3) Report October 25, 2023.pdf2.S72(3) Report October 24, 2023.pdf3.S72(3) Report November 7, 2023.pdf1.AS Public Interest Disclsoure Policy.pdf2.Appendix A Public Interest Disclosure Policy .pdf3.Appendix B AS Public Interest Disclosure Policy.pdf4.Appendix C PIDA Policy.pdf1.Annual School Liaison Report Char(1).pdf2.NB Annual Trustee Zone Report Nov 2023.pdf3.MR Annual Report.pdf4.LL Annual Trustee Zone Report Leanne.pdf5.TB Tania's 2023 Annual Zone Report.pdf6.TR 2023 zone report in template.pdf7.LP 1 nnual Trustee Zone Report Template copy copy copy.pdf8.LP 2Annual Trustee Zone Report Template copy.pdf9.LP 3Annual Trustee Zone Report Template copy.pdf10.LP 4 Annual Trustee Zone Report Template copy.pdf11.LP 5Annual Trustee Zone Report Template copy.pdf12.LP 6Annual Trustee Zone Report Template copy (002).pdf13.CM Annual Trustee Zone Report 1st year CM.pdf1.OS Reg Brd Motions November 2023.pdf1.School Water Stewards updated Nov 2023.pdf