THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE SPECIAL BOARD MEETING

Wednesday, September 01, 2021

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• C. McKay, Chair
• J. Stanley, Vice-Chair
• T. Brzovic
• S. Higginson
• G. Keller
• B. Robinson
• C. O'Neill

Absent

• L.M. Barron
• E. Wilkinson

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• T. Davie, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.  Joan Brown, CAO of Snuneymuxw First Nation gave a heartfelt welcome to the families of Nanaimo Ladysmith Public Schools as we begin the 2021/22 school year. 

2.

ADDITIONS

There were no additions.

3.

DELETIONS

There were no deletions. 

4.

CHANGE IN ORDER

There was no change in order. 

5.

APPROVAL OF THE AGENDA

• S21/09/01-01

  That the Agenda be approved. 

  CARRIED UNANIMOUSLY

6.

CORRESPONDENCE

6.1

Minister of Education, Jennifer Whiteside

Re: COVID-19 Funding 

• S21/09/01-02
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Keller

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from Minister Whiteside to be received and filed. 

  CARRIED UNANIMOUSLY

6.2

K. Charters

Re: Back to School Plan 2021

• S21/09/01-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from K. Charters to the Board Chair for response. 

  CARRIED UNANIMOUSLY

7.

SENIOR STAFF REPORTS

7.1

Deputy Superintendent Tim Davie

Re: Amendment to the 2021/2022 Local School Calendar

• S21/09/01-04
  IT WAS MOVED BY Trustee Stanley
  IT WAS SECONDED BY Trustee Higginson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the attached revised 2021/2022 Local School Calendar.

   

  CARRIED UNANIMOUSLY

7.2

Secretary-Treasurer Mark Walsh

Re: Administrative Procedure 524 - Surplus

Secretary-Treasurer Mark Walsh presented suggested changes to Administrative Procedure 524 - Operating Surplus and Deficit.  The changes in the AP have been made to ensure compliance with Board Policy 2.16 and Ministry of Education reporting requirements.  An Information Sheet and draft AP 524 are attached to the Agenda. 

7.3

Secretary-Treasurer Mark Walsh

Re: Financial Year End - Surplus Allocation 

Secretary-Treasurer Mark Walsh provided information on the 2020/21 Surplus and Allocation Recommendation. This matter will be brought forward to the September Business Committee meeting for further discussion.  An Information Sheet is attached to the Agenda. 

7.4

Superintendent Scott Saywell

Re: School Start Up

Superintendent Scott Saywell provided a brief outline of the District's plans for school start up.  A more fulsome update will be provided at next week's Education Committee meeting.

8.

FOR INFORMATION

8.1

Chair McKay

Re: Trustee Zone Assignments 

Chair McKay shared the Trustees' Family of School Assignments for the 2021/22 School Year.

9.

QUESTION PERIOD

There were no questions. 

10.

ADJOURNMENT

The meeting adjourned at 7:15 pm.

• S21/09/01-05
  IT WAS MOVED BY Trustee Higginson
  IT WAS SECONDED BY Trustee Keller

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY