THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68MINUTES OF THE REGULAR BOARD MEETINGWednesday, January 26, 2022 6:00 P.m. - 9:00 P.m.BOARD ROOM395 Wakesiah AvenueNanaimo, BC V9R 3K6TrusteesC. McKay, ChairJ. Stanley, Vice-ChairT. BrzovicS. HigginsonG. KellerB. RobinsonC. O'NeillE. WilkinsonStaffS. Saywell, Superintendent/CEOM. Walsh, Secretary-TreasurerT. Davie, Deputy SuperintendentD. Burgos, Ex. Dir. of CommunicationsK. Matthews, Manager Admin. Services1.CALL TO ORDER The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.The Chair called the meeting to order at 6:01 pm.2.OATH OF OFFICE Pursuant to Section 50 (1) of the School Act a person elected or appointed to office must make a prescribed Oath of Office within 45 days after the declaration of election of appointment. At this time Naomi Bailey will swear the Oath of Office and sign the School Trustee Code of Conduct.Trustee Elect, Naomi Bailey affirmed the Oath of Office. 3.TRANSFER OF ITEMS TO OPEN MEETING AGENDA There were none. 4.ADDITIONS Presenter, Nancy Illes be added as Item 11.15.DELETIONS There were no deltions.6.CHANGE IN ORDER There was no change in order. 7.APPROVAL OF THE AGENDA R22/01/26-01That the Agenda be approved.CARRIED UNANIMOUSLY8.APPROVAL OF THE MINUTES 1.December 2021.pdfR22/01/26-02That the minutes from the Regular Board meeting held on December 15, 2021, be adopted. Abstained: Trustees Stanley, O'Neill CARRIED UNANIMOUSLY9.SECTION 72(3) REPORT 9.1Section 72(3) Report 1.S72(3) Report Dec 15 2021.pdf2.S72(3) Report Jan 5 2022.pdf3.S72(3) Report Jan 12 2022.pdfR22/01/26-03That the Section 72(3) Report from the Closed Board meeting on December 15, 2021 and the Special Closed Board Meetings on January 5, 2022 and January 12, 2022, be received. Abstained: Trustees Stanley, O'Neill CARRIED UNANIMOUSLY10.ANNOUNCEMENTS AND REMINDERS Education Committee Meeting: February 2, 2022Business Committee Meeting: February 9, 2022Board of Education Meeting: February 23, 2022Statutory Holiday: Family Day, February 21, 2022Non-Instructional Days: February 7 and 8, 202211.PRESENTATIONS 11.1Nancy Illes Nancy Illes presented on the topic - Vaccine Mandate. 12.CORRESPONDENCE 1.Disclaimer.pdf12.1Canadian Covid Care Alliance 1.2021-12-14 letter to ministers CMOHs children youth.pdfRe: Call to Suspend the authorization of COVID-19 R22/01/26-04IT WAS MOVED BYTrustee HigginsonIT WAS SECONDED BYTrustee KellerThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from Canadian Covid Care Alliance be received and filed. CARRIED UNANIMOUSLY12.2V. Reid 1.FW_ Safety Measures to Combat Aerosol Spread of Covid-19 in Schools.pdfRe: Safety Measures to Combat Aerosol Spread of COVID-19 in SchoolsR22/01/26-05IT WAS MOVED BYTrustee WilkinsonIT WAS SECONDED BYTrustee StanleyThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from V. Reid to the Board Chair for response. CARRIED UNANIMOUSLY12.3Regional District of Nanaimo 1.RGS Referral Letter to NLPS - Dec 2021.pdfRe: Initiation of RSG Minor Amendment - 1329, 1333 and 1340 Kipp RoadTrustee Keller declared a conflict of interest and did not participate in the discussion and vote.R22/01/26-06IT WAS MOVED BYTrustee HigginsonIT WAS SECONDED BYTrustee BrzovicThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from the Regional District of Nanaimo to staff for response. CARRIED UNANIMOUSLY12.4Regional District of Nanaimo 1.RGS Referral Letter to NLPS - Dec 2021(1).pdfRe: Proposed Regional Growth Strategy Amendment for 2935 Trans Canada Hwy.Trustee Keller declared a conflict of interest and did not participate in the discussion and vote.R22/01/26-07IT WAS MOVED BYTrustee StanleyIT WAS SECONDED BYTrustee WilkinsonThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from the Regional District of Nanaimo to staff for response. CARRIED UNANIMOUSLY12.5K. Iannidinardo 1.FW_ Elementary School Safety.pdfRe: Elementary School SafetyIT WAS MOVED BYTrustee StanleyIT WAS SECONDED BYTrustee HigginsonThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the above correspondence from K. Iannidinardo to staff for response. Motion withdrawn by Trustees Stanley and Higginson IT WAS MOVED BYTrustee KellerThat the motion be tabled. This motion was deleted.R22/01/26-08IT WAS MOVED BYTrustee KellerIT WAS SECONDED BYTrustee HigginsonThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from K. Iannidinardo to the February 2022 Business Committee Meeting. CARRIED UNANIMOUSLY13.COMMITTEE REPORTS 13.1Business Committee R22/01/26-09IT WAS MOVED BYTrustee KellerIT WAS SECONDED BYTrustee StanleyThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) amend the Objectives under the Board Goal “To be a leader in environmental stewardship and sustainability” by removing reference to establishing an environmental sustainability committee and adding the objective of creating an Environmental Stewardship Action Plan.CARRIED UNANIMOUSLY13.2Education Committee R22/01/26-10IT WAS MOVED BYTrustee BrzovicThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) engage Policy 2.19 and assign an ad hoc Committee to rename Coal Tyee Elementary School. CARRIED UNANIMOUSLY14.SENIOR STAFF REPORTS 14.1Mark Walsh, Secretary-Treasurer 1.AS School Site Acquisition Charge Resolution.pdf2.SSAC Resolution Ladysmith CVRD.pdfRe: School Site Acquisition Charge Mark Walsh provided an update on the District's progress towards instituting a School Site Acquisition Charge with the Town of Ladysmith and the Cowichan Valley Regional District. An Information Sheet is attached to the Agenda.R22/01/26-11IT WAS MOVED BYTrustee HigginsonIT WAS SECONDED BYTrustee StanleyThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the school site resolution for presentation to the Town of Ladysmith and Cowichan Valley Regional District, for a consultation period of not less than 60 days for final approval by Board By-law following the consultation period.CARRIED UNANIMOUSLY14.2Mark Walsh, Secretary-Treasurer 1.IS Child Care Rates.pdfRe: Child Care Rental Rate Structure Mark Walsh provided an outline of the District's initial plan on child care rental rate structures. An Information Sheet is attached to the Agenda. R22/01/26-12IT WAS MOVED BYTrustee BrzovicIT WAS SECONDED BYTrustee O'NeillThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct staff to participate in the childcare survey. CARRIED UNANIMOUSLY14.3Scott Saywell, Superintendent 1.IS Vaccine Mandate.pdf2.AP Proof of Vaccine.pdfRe: Vaccine MandateScott Saywell provided an outline on the District's new Administrative Procedure: Proof of Vaccination Regarding COVID-19. An Information Sheet and the new Administrative Procedure is attached to the Agenda. 15.UNFINISHED BUSINESS 15.1Chair McKay 1.AS Strategic Plan Policy.pdf2.Strategic Plan Feedback.pdf3.Draft Strat Plan Policy.pdfRe: Draft Strategic Plan Policy Chair McKay outlined the public consultation feedback on the Draft Strategic Plan Policy and outlined next steps. An Information Sheet, together with the draft Policy and consultation feedback is attached to the Agenda. R22/01/26-13IT WAS MOVED BYTrustee KellerIT WAS SECONDED BYTrustee StanleyThat the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt Policy 1.2 - Strategic Plan.CARRIED UNANIMOUSLY16.NEW BUSINESS There was none. 17.FOR INFORMATION 17.1Board Motions Report 1.OS Reg Brd Motions January 2022.pdfBoard Motions Report was received as information. 17.2Trustee Committee Reports 1.CM Jan 21 Third Report Liaison Report Open.pdfTrustee Committee Reports were received as information. 17.3Board Annual Work Plan 1.Annual Board Workplan 2021-22 DRAFT_.pdf2.LRFP Committee Work Plan.pdfBoard Annual Work Plan was received as information. 18.QUESTION PERIOD Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address. The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question. Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record. Questions and answers from this evening;s Question Period can be found here. 19.ADJOURNMENT The meeting adjourned at 7:22 pm.R22/01/26-14IT WAS MOVED BYTrustee StanleyIT WAS SECONDED BYTrustee KellerThat the meeting be adjourned.CARRIED UNANIMOUSLYNo Item Selected This item has no attachments1.2021-12-14 letter to ministers CMOHs children youth.pdf1.FW_ Safety Measures to Combat Aerosol Spread of Covid-19 in Schools.pdf1.RGS Referral Letter to NLPS - Dec 2021.pdf1.RGS Referral Letter to NLPS - Dec 2021(1).pdf1.CM Jan 21 Third Report Liaison Report Open.pdf1.Annual Board Workplan 2021-22 DRAFT_.pdf2.LRFP Committee Work Plan.pdf1.IS Child Care Rates.pdf1.AS School Site Acquisition Charge Resolution.pdf2.SSAC Resolution Ladysmith CVRD.pdf1.AS Strategic Plan Policy.pdf2.Strategic Plan Feedback.pdf3.Draft Strat Plan Policy.pdf1.OS Reg Brd Motions January 2022.pdf1.December 2021.pdf1.S72(3) Report Dec 15 2021.pdf2.S72(3) Report Jan 5 2022.pdf3.S72(3) Report Jan 12 2022.pdf1.FW_ Elementary School Safety.pdf1.IS Vaccine Mandate.pdf2.AP Proof of Vaccine.pdf1.Disclaimer.pdf