THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

-
BOARD ROOM
395 Wakesiah Avenue
Nanaimo, BC V9R 3K6

​Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

3.
ADDITIONS

 

4.
DELETIONS

 

5.
CHANGE IN ORDER

 

6.
APPROVAL OF THE AGENDA

 

  • That the Agenda be approved.

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.November 2023.pdf
2.AGM.pdf

  • That the minutes from the Regular Board of Education meeting held on November 22, 2023, and the Annual General Meeting held on December 6, 2023, be adopted.

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

This item has attachments. 
1.S72(3) Report November 22, 2023.pdf

  • That the Section 72(3) Report from the Closed Board of Education meeting on November 22, 2023, be received.

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: January 10, 2024


Business Committee Meeting: January 17, 2024


Board of Education Meeting: January 31, 2024


Schools Re-open after Winter Break: January 8, 2024

10.
PRESENTATIONS

 

10.1
Nanaimo Area Public Safety Association

This item has attachments. 
1.NAPSA_Overview.pdf

Collen Middleton, Founding Director 

11.
CORRESPONDENCE

 

11.1
C & M Atherton

This item has attachments. 
1.Dec 18 C Atherton FW_ Bus route Ladysmith_Redacted.pdf

Re: Ladysmith Bus Route

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from C & M Atherton to staff for response.

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2023.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) support staff pursuing a prefabricated/modular expansion option to alleviate overcapacity at NDSS that may include additional capacity at NDSS or additional capacity at Wellington and to report back to the Board for final approval and direction on appropriate consultation as required.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the revised Policy 2.22 – Public Interest Disclosure.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of Policy 2.15 – Trustee Criminal Record Check to its workplan with the intention of adding Trustee Orientation to the purpose of the Policy.

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of a general Policy review to its Workplan with the intention of rationalizing and aligning the Board’s Policy Manual.

  • That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve a reduction in the Accumulated Operating Surplus to Local Capital transfer done September 2023 in the amount of $700,000, and that the funds then be restricted, pursuant to Policy 2.16 Accumulated Operating Surplus (Reserve), under the Reserve category of Operations Spanning Multiple Years, in order to account for the John Barsby turf field contribution over the 10-year contractual term.

12.2
Education Committee

 

  • That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) accept the report of the ad hoc Student Voice Committee and further that the Board of Education receive the draft revised Policy 2.5 – Board Committees Representation and Annual Work and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

13.
SENIOR STAFF REPORTS

 

14.
UNFINISHED BUSINESS

 

14.1
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Transportation Policy - Dec 20 2023.pdf
2.Transportation Feedback.pdf

Re: Transportation Policy 

  • That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) send the feedback from the consultation on the Transportation Policy to the Policy Committee and that the Policy Committee make recommended changes (if applicable) for return to the Business Committee upon completion.

15.
NEW BUSINESS

 

16.
FOR INFORMATION

 

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

18.
ADJOURNMENT

 

  • That the meeting be adjourned.

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