THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, December 20, 2023

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• G. Keller, Chair
• N. Bailey, Vice Chair
• T. Brzovic
• L. Lee
• C. Morvay
• L. Pellegrin
• T. Rokeby
• M. Robinson

Absent

• C. McKay

Staff

• L. Tait, Deputy Superintendent
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services

Absent

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:01 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

Chair Keller advised that Taunia Sutton has been appointed Secretary-Treasurer for this evening's meeting.

3.

ADDITIONS

There were none. 

4.

DELETIONS

There were none. 

5.

CHANGE IN ORDER

There was no change in order. 

6.

APPROVAL OF THE AGENDA

• R23/12/20-01
  IT WAS MOVED BY Trustee Bailey
  IT WAS SECONDED BY Trustee Rokeby

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

APPROVAL OF THE MINUTES

• R23/12/20-02
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Morvay

  That the minutes from the Regular Board of Education meeting held on November 22, 2023, and the Annual General Meeting held on December 6, 2023, be adopted.

  CARRIED UNANIMOUSLY

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• R23/12/20-03
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Morvay

  That the Section 72(3) Report from the Closed Board of Education meeting on November 22, 2023, be received.

  CARRIED UNANIMOUSLY

9.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: January 10, 2024

Business Committee Meeting: January 17, 2024

Board of Education Meeting: January 31, 2024

Schools Re-open after Winter Break: January 8, 2024

10.

PRESENTATIONS

10.1

Nanaimo Area Public Safety Association

Collen Middleton, Founding Director 

The Board received a presentation from Collen Middleton, Founding Director of Nanaimo Area Public Safety Association.  The presentation is attached to the Agenda. 

11.

CORRESPONDENCE

11.1

C & M Atherton

Re: Ladysmith Bus Route

• R23/12/20-04
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Bailey

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from C & M Atherton to staff for response.

  CARRIED UNANIMOUSLY

12.

COMMITTEE REPORTS

12.1

Business Committee

• R23/12/20-05
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2023.

  CARRIED UNANIMOUSLY
• R23/12/20-06
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Bailey

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) support staff pursuing a prefabricated/modular expansion option to alleviate overcapacity at NDSS that may include additional capacity at NDSS or additional capacity at Wellington and to report back to the Board for final approval and direction on appropriate consultation as required.

  CARRIED UNANIMOUSLY
• R23/12/20-07
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the revised Policy 2.22 – Public Interest Disclosure.

  CARRIED UNANIMOUSLY
• R23/12/20-08
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of Policy 2.15 – Trustee Criminal Record Check to its workplan with the intention of adding Trustee Orientation to the purpose of the Policy.

  CARRIED UNANIMOUSLY
• R23/12/20-09
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Brzovic

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the addition of a general Policy review to its Workplan with the intention of rationalizing and aligning the Board’s Policy Manual.

  CARRIED UNANIMOUSLY
• R23/12/20-10
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Rokeby

  That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) approve a reduction in the Accumulated Operating Surplus to Local Capital transfer done September 2023 in the amount of $700,000, and that the funds then be restricted, pursuant to Policy 2.16 Accumulated Operating Surplus (Reserve), under the Reserve category of Operations Spanning Multiple Years, in order to account for the John Barsby turf field contribution over the 10-year contractual term.

  CARRIED UNANIMOUSLY

12.2

Education Committee

• R23/12/20-11
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Bailey

  That the Board of Education of School District No. 68 (Nanaimo- Ladysmith) accept the report of the ad hoc Student Voice Committee and further that the Board of Education receive the draft revised Policy 2.5 – Board Committees Representation and Annual Work and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

14.

UNFINISHED BUSINESS

14.1

Mark Walsh, Secretary-Treasurer

Re: Transportation Policy 

Taunia Sutton provided an update on the public consultation feedback and recommended next steps for the Board's consideration.  An Action Sheet is attached to the Agenda.

• R23/12/20-12
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) send the feedback from the consultation on the Transportation Policy to the Policy Committee and that the Policy Committee make recommended changes (if applicable) for return to the Business Committee upon completion.

  CARRIED UNANIMOUSLY

15.

NEW BUSINESS

There was none. 

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received for information. 

16.2

Trustee Committee Reports

There were none. 

16.3

Trustee Zone Assignments

Trustee Zone Assignments were received as information. 

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions this evening.

Chair Keller acknowledged Dale Burgos, Executive Director of Communications on his last day of working with the Board. 

18.

ADJOURNMENT

The meeting adjourned at 6:41pm.

• R23/12/20-

  That the meeting be adjourned.