THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
BUSINESS COMMITTEE MEETING
AGENDA

Wednesday, April 12, 2023 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Please note that the proceedings of this meeting are being recorded to assist in the preparation of the minutes of the meeting. The recording of this meeting are records of the School District, as defined in the Freedom of Information and Protection of Privacy Act, and as such may be the subject of access requests under the Act.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

ADDITIONS TO THE AGENDA

3.

DELETIONS TO THE AGENDA

4.

CHANGE IN ORDER

5.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

6.

APPROVAL OF THE MINUTES

• That the minutes of the Business Committee meeting held on March 8, 2023, be approved.

7.

PRESENTATIONS

8.

SENIOR STAFF REPORTS

8.1

Mark Walsh, Secretary-Treasurer

Re: Audit Committee and Policy Update 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) receive the Draft Revised Policy 2.5 – Board Committees Representation and Annual Workplan and provide notice that Bylaw 4.2 – Audit Committee Amended Bylaw No. 3-2202A be deleted and circulate as a notice of motion for 30 days, utilizing the consultation process as per Board Governance, Section 1, 2.7 – Policy Development.

8.2

Mark Walsh, Secretary-Treasurer and Kylie Lowe, Director of Finance

Re: Internal Audit

8.3

Mark Walsh, Secretary-Treasurer

Re: Chase River Elementary Right of Way and Covenant Bylaw

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) pass all three readings of the Bylaw, cited as “Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw, 2023” in one meeting, and that the Board of Education of School District No.68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "Chase River Elementary School Waterworks Right-of-Way and Covenant Bylaw, 2023” during the April 26, 2023 Regular Board meeting.

8.4

Mark Walsh, Secretary-Treasurer

Re: Forest Park Statutory Right of Way and Covenant Bylaw

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) pass all three readings of the Bylaw, cited as “Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw, 2023” in one meeting, and that the Board of Education of School District No.68 (Nanaimo-Ladysmith) adopt the Bylaw cited as "Forest Park Elementary School Waterworks Right-of-Way and Covenant Bylaw, 2023”, during the April 26, 2023, Regular Board meeting.

8.5

Mark Walsh, Secretary-Treasurer and Pete Sabo, Executive Director of Planning & Operations

Re: Capital Plan 

• The Business Committee recommends that that Board of Education of School District No. 68 (Nanaimo-Ladysmith) give all three readings of the Capital Bylaw No. 2023/24-CPSD68-01 in one meeting and adopt Capital Plan Bylaw No. 2023/24-CPSD68-01.

8.6

Mark Walsh, Secretary-Treasurer

Re: LRFP Update 

8.7

Mark Walsh, Secretary-Treasurer

Re: International Student Elementary School Program 

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the expansion of the International Student Elementary School Program.

8.8

Mark Walsh, Secretary-Treasurer and Taunia Sutton, Director of Finance

Re: Preliminary Budget Summary 

8.9

Mark Walsh, Secretary Treasurer, Jacquie Poulin, Assistant Superintendent, Diane McGonigle, District Principal

Re: Before and After School Care Program Pilot

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve proceeding with a pilot before and after school program staffed by District staff on a cost recovery basis, subject to an agreement with CUPE that the pilot is on a without prejudice basis, at Pleasant Valley Elementary and Ecole Hammond Bay.

• The Business Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) advocate to the Ministry of Education and Child Care for additional financial supports to cover the increased costs associated with providing accessible before and after school care.

9.

CORRESPONDENCE REFERRED FROM THE REGULAR BOARD MEETING

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

FOR INFORMATION 

13.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

14.

ADJOURNMENT

• That the meeting be adjourned.