THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

Wednesday, December 14, 2022

6:00 P.m. - 9:00 P.m.

BOARD ROOM

395 Wakesiah Avenue

Nanaimo, BC V9R 3K6

Trustees

• T. Brzovic
• G. Keller, Chair
• T. Rokeby
• C. Morvay
• L. Lee
• M. Robinson
• L. Pellegrin

Absent

• C. McKay, Vice Chair
• N. Bailey

Staff

• S. Saywell, Superintendent/CEO
• M. Walsh, Secretary-Treasurer
• D. Burgos, Ex. Dir. of Communications
• K. Matthews, Manager Admin. Services
• L. Tait, Deputy Superintendent

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:04 pm.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

Bayview Land Acquisition Bylaw - Chair Keller reported that the Board adopted a Bylaw to allow for the acquisition of land adjacent to Bayview Elementary School.  The final acquisition is subject to a number of conditions and the completion of the transaction will be reported to the Board in a future meeting. 

3.

ADDITIONS

There were no additions. 

4.

DELETIONS

There were no deletions.

5.

CHANGE IN ORDER

Item 10.1 be moved to follow the Approval of the Agenda.

6.

APPROVAL OF THE AGENDA

• R22/12/14-01
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Rokeby

  That the Agenda be approved.

  CARRIED UNANIMOUSLY

7.

PRESENTATIONS

7.1

Frank J. Ney Elementary School Choir

Students from the Frank J. Ney Elementary School Choir performed holiday songs.

8.

APPROVAL OF THE MINUTES

• R22/12/14-02
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Robinson

  That the minutes from the Regular Board of Education meeting held on November 23, 2022, be adopted.

  CARRIED UNANIMOUSLY

9.

SECTION 72(3) REPORT

9.1

Section 72(3) Report 

• R22/12/14-03
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Pellegrin

  That the Section 72(3) Report from the Special Closed Board of Education meeting on November 9, 2022, and the Closed Board of Education meeting on November 23, 2022, be received.

  CARRIED UNANIMOUSLY

10.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: January 4, 2023

Business Committee Meeting: January 11, 2023

Board of Education Meeting: January 25, 2023

Winter Break: Last day of School: December 16, 2022.  Schools re-open: January 3, 2023 

11.

CORRESPONDENCE

11.1

C. Blood, Dover Bay Prom Committee 2023

Re: Prom in School District 68

This item to be included item 12.2

12.

COMMITTEE REPORTS

12.1

Business Committee

• R22/12/14-04
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Robinson

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the School District Statement of Financial Information (SOFI Report), as presented, for the year ending June 30, 2022.

  CARRIED UNANIMOUSLY

12.2

Prom Ceremonies in NLPS

• Prom Ceremony Discussion
• K. Berg (Board Correspondence from November 2022)
• C. Blood (Board Correspondence - Item 11.1)

• R22/12/14-05
  IT WAS MOVED BY Trustee Robinson
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer this item to the Policy Committee for consideration.
• R22/12/14-06
  IT WAS MOVED BY Trustee Brzovic
  IT WAS SECONDED BY Trustee Rokeby

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from K. Berg and C. Blood to the Board Chair for response. 

  CARRIED UNANIMOUSLY

12.3

Education Committee

• R22/12/14-07
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Robinson

  The Education Committee recommends that the Board of Education of School District No. 68 (Nanaimo-Ladysmith) make the attached three-year draft Local School Calendar for 2023/24, 2024/25 and 2025/26 available to the public for 30 days utilizing the consultation process as per Board Governance, Section 1, 2.17 and to report back at the February Education Committee meeting with recommendations.

  CARRIED UNANIMOUSLY

13.

SENIOR STAFF REPORTS

There were none. 

14.

UNFINISHED BUSINESS

There was none. 

15.

NEW BUSINESS

15.1

Trustee Lee

Re: Advocacy Letter re Funding for NDSS

Trustee Lee proposed a motion to write a letter to the Ministry of Education and Child Care and the Minister of Finance requesting funding to replace NDSS.

• IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Morvay

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to write a letter of funding advocacy to the Minister of Education and Child Care and the Minister of Finance that highlights the commitment of the newly elected Board of Education to collaborate with both Ministries on a plan to replace Nanaimo District Secondary School; and that the letter be copied to local MLAs.

   
• R22/12/14-08
  IT WAS MOVED BY Trustee Morvay
  IT WAS SECONDED BY Trustee Robinson

  Motion to Amend:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to write a letter of funding advocacy to the new Minister of Education and Child Care, Rachna Singh and the new Minister of Finance, Katrine Conroy that highlights the commitment of the newly elected Board of Education to collaborate with both Ministries on a plan to replace Nanaimo District Secondary School; and that the letter be copied to local MLAs.

  CARRIED UNANIMOUSLY
• R22/12/14-09

  On the Motion as Amended:

  That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) direct the Board Chair to write a letter of funding advocacy to the new Minister of Education and Child Care, Rachna Singh and the new Minister of Finance, Katrine Conroy that highlights the commitment of the newly elected Board of Education to collaborate with both Ministries on a plan to replace Nanaimo District Secondary School; and that the letter be copied to local MLAs.

  CARRIED UNANIMOUSLY

16.

FOR INFORMATION

16.1

Board Motions Report

The Board Motions Report was received as information. 

16.2

Trustee Committee Reports

There were none. 

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

There were no questions this evening. 

18.

ADJOURNMENT

The meeting adjourned at 6:57 pm.

• R22/12/14-10
  IT WAS MOVED BY Trustee Lee
  IT WAS SECONDED BY Trustee Robinson

  That the meeting be adjourned.

  CARRIED UNANIMOUSLY