THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68
REGULAR BOARD MEETING
AGENDA

Wednesday, May 24, 2023 at 6:00 P.m. - 9:00 P.m.

ONLINE MICROSOFT TEAMS MEETING

​Policy 2.4 Role of the Chair and Vice-Chair
The Chairperson, or designate, shall be the official spokesperson to the news media for the Board.

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1.

CALL TO ORDER

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

2.

TRANSFER OF ITEMS TO OPEN MEETING AGENDA

3.

ADDITIONS

4.

DELETIONS

5.

CHANGE IN ORDER

6.

APPROVAL OF THE AGENDA

• That the Agenda be approved.

7.

APPROVAL OF THE MINUTES

• That the minutes from the Regular Board of Education meeting held on April 26, 2023 be adopted.

8.

SECTION 72(3) REPORT

8.1

Section 72(3) Report 

• That the Section 72(3) Report from the Closed Board of Education meeting on April 26, 2023 and the Special Closed Board of Education on April 24, 2023 be received.

9.

ANNOUNCEMENTS AND REMINDERS

Education Committee Meeting: June 7, 2023

Business Committee Meeting: June 14, 2023

Board of Education Meeting: June 28, 2023

10.

PRESENTATIONS

10.1

Nanaimo Ladysmith Schools Foundation 

Dan Morris, NLSF President, Kathy Berg, NLSF Vice President, Crystal Dennison, Executive Director 

11.

CORRESPONDENCE

11.1

A. West

Re: Rutherford School Re-Opening 

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from A. West to staff for response. 

12.

COMMITTEE REPORTS

12.1

Business Committee

12.1.1

2023/2024 Annual Budget

• That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the Annual Budget Bylaw for fiscal year 2023/2024 all three readings at one meeting, today, this 24^th day of May, 2023.

• That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

  Read a first time this 24^th day of May, 2023.

• That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

  Read a second time this 24^th day of May, 2023.

• That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

  Read a third time and adopted, this 24^th day of May, 2023.

12.1.2

Safe Schools Committee

• The Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Safe Schools Committee.

12.1.3

Rutherford Elementary

• The Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs that Rutherford Elementary School be reopened as of September 2025 subject to final approval following the September 2023 confirmation of student count and that staff are directed to create a School Transition Working Group to address issues associated with reopening the facility and programming options to ensure long term viability of the facility. 

12.2

Education Committee

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that staff provide a list of student engagement involvement at the district and board level and to report back at the next Education Committee meeting. 

13.

SENIOR STAFF REPORTS

13.1

Scott Saywell, Superintendent

Re: SOGI in Nanaimo Ladysmith Public Schools 

• The Board of Education of School District No. 68 (Nanaimo-Ladysmith) affirms its commitment to promoting and supporting SOGI inclusion within the District’s schools, providing a safe, welcoming, caring, and inclusive environment where diversity is celebrated and every student feels valued, respected, and supported. 

13.2

Mark Walsh, Secretary-Treasurer

Re: Privacy Policy

• That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Privacy Policy. 

14.

UNFINISHED BUSINESS

15.

NEW BUSINESS

16.

FOR INFORMATION

16.1

Board Motions Report

16.2

Trustee Committee Reports

17.

QUESTION PERIOD

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.

Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.

If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.

Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.

 

18.

ADJOURNMENT

• That the meeting be adjourned.