THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68

MINUTES OF THE REGULAR BOARD MEETING

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ONLINE MICROSOFT TEAMS MEETING
Trustees
  • G. Keller, Chair
  • C. McKay, Vice Chair
  • T. Brzovic
  • L. Lee
  • C. Morvay
  • L. Pellegrin
  • T. Rokeby
  • M. Robinson
Absent
  • N. Bailey
Staff
  • S. Saywell, Superintendent/CEO
  • M. Walsh, Secretary-Treasurer
  • L. Tait, Deputy Superintendent
  • D. Burgos, Ex. Dir. of Communications
  • K. Matthews, Manager Admin. Services

​​

1.
CALL TO ORDER

 

The Chair will call the meeting to order. With great respect and humility, we acknowledge and honour the lands of the Snuneymuxw people. The Snuneymuxw people maintain their profound, unique and spiritual connection to the land through ageless traditions, teachings, stewardship and expressions of reciprocity.

The Chair called the meeting to order at 6:07 pm.

2.
TRANSFER OF ITEMS TO OPEN MEETING AGENDA

 

There were none. 

3.
ADDITIONS

 

There were none. 

4.
DELETIONS

 

There were none. 

5.
CHANGE IN ORDER

 

There was no change. 

6.
APPROVAL OF THE AGENDA

 
  • R23/05/24-01
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee Pellegrin

    That the Agenda be approved.

    CARRIED UNANIMOUSLY

7.
APPROVAL OF THE MINUTES

This item has attachments. 
1.April 2023.pdf
  • R23/05/24-02
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Robinson

    That the minutes from the Regular Board of Education meeting held on April 26, 2023 be adopted.

    CARRIED UNANIMOUSLY

8.
SECTION 72(3) REPORT

 

8.1
Section 72(3) Report 

 
  • R23/05/24-03
    IT WAS MOVED BYTrustee Lee
    IT WAS SECONDED BYTrustee McKay

    That the Section 72(3) Report from the Closed Board of Education meeting on April 26, 2023 and the Special Closed Board of Education on April 24, 2023 be received.

    CARRIED UNANIMOUSLY

9.
ANNOUNCEMENTS AND REMINDERS

 

Education Committee Meeting: June 7, 2023


Business Committee Meeting: June 14, 2023


Board of Education Meeting: June 28, 2023

10.
PRESENTATIONS

 

10.1
Nanaimo Ladysmith Schools Foundation 

This item has attachments. 
1.NLSF May 2023 Trustee Presentation.pdf

Dan Morris, NLSF President, Kathy Berg, NLSF Vice President, Crystal Dennison, Executive Director 

Dan Morris, NLSF President, Kathy Berg, NLSF Vice President and Crystal Dennison, Executive Director of the Nanaimo-Ladysmith Schools Foundation, provided an overview of the many important initiatives that support students across the district. The presentation is attached to the Agenda.

11.
CORRESPONDENCE

 

11.1
A. West

This item has attachments. 
1.A West Rutherford School Re-opening.pdf

Re: Rutherford School Re-Opening 

  • R23/05/24-04
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Morvay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) refer the correspondence from A. West to staff for response. 

    CARRIED UNANIMOUSLY

12.
COMMITTEE REPORTS

 

12.1
Business Committee

 

12.1.1
2023/2024 Annual Budget

This item has attachments. 
1.SD68 2023-24 Annual Budget (Ministry Doc).pdf
  • R23/05/24-05
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No.68 (Nanaimo-Ladysmith) give the Annual Budget Bylaw for fiscal year 2023/2024 all three readings at one meeting, today, this 24th day of May, 2023.

    CARRIED UNANIMOUSLY
  • R23/05/24-06
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

    Read a first time this 24th day of May, 2023.

    OPPOSED: Trustees Rokeby, Morvay, Robinson 

    CARRIED
  • R23/05/24-07
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

    Read a second time this 24th day of May, 2023.

    OPPOSED: Trustees Morvay, Rokeby, Robinson

    CARRIED
  • R23/05/24-08
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 adopt the Annual Budget Bylaw for fiscal year 2023/2024 cited as “School District No. 68 (Nanaimo-Ladysmith) Annual Budget Bylaw for fiscal year 2023/2024” being a bylaw associated with the annual budget showing the estimated revenue and expense for the 2023/2024 fiscal year and the total budget bylaw amount of $200,588,300 for the 2023/2024 fiscal year.

    Read a third time and adopted, this 24th day of May, 2023.

    OPPOSED: Trustee Rokeby 

    CARRIED

12.1.2
Safe Schools Committee

This item has attachments. 
1.Safe Schools Terms of Ref Draft EDIT 01 18 2022.pdf
  • R23/05/24-09
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) approve the Terms of Reference for the Safe Schools Committee.

    CARRIED UNANIMOUSLY

12.1.3
Rutherford Elementary

 
  • R23/05/24-10
    IT WAS MOVED BYTrustee Brzovic
    IT WAS SECONDED BYTrustee McKay

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) directs that Rutherford Elementary School be reopened as of September 2025 subject to final approval following the September 2023 confirmation of student count and that staff are directed to create a School Transition Working Group to address issues associated with reopening the facility and programming options to ensure long term viability of the facility. 

    CARRIED UNANIMOUSLY

12.2
Education Committee

 
  • R23/05/24-11
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee McKay

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) request that staff provide a list of student engagement involvement at the district and board level and to report back at the next Education Committee meeting. 

    CARRIED UNANIMOUSLY

13.
SENIOR STAFF REPORTS

 

13.1
Scott Saywell, Superintendent

This item has attachments. 
1.AS SOGI.pdf
2.NLPS_Inclusion_2023.pdf.pdf
3.May 3 IS SOGI.pdf

Re: SOGI in Nanaimo Ladysmith Public Schools 

Scott Saywell presented a recommended motion that is intended to highlight the Board’s commitment to providing an inclusive and equitable learning environment for all students.  An Action Sheet is attached to the Agenda. 

Trustee Keller turned the Chair over to Trustee McKay for the discussion and vote on this matter. Upon completion of the vote, Trustee Keller resumed the Chair.

  • R23/05/24-12
    IT WAS MOVED BYTrustee Keller
    IT WAS SECONDED BYTrustee Lee

    The Board of Education of School District No. 68 (Nanaimo-Ladysmith) affirms its commitment to promoting and supporting SOGI inclusion within the District’s schools, providing a safe, welcoming, caring, and inclusive environment where diversity is celebrated and every student feels valued, respected, and supported. 

    CARRIED UNANIMOUSLY

13.2
Mark Walsh, Secretary-Treasurer

This item has attachments. 
1.AS Privacy Policy.pdf
2.3.10-Privacy-Policy.pdf
3.Appendix B Privacy Policy.pdf

Re: Privacy Policy

Mark Walsh advised that there was no community feedback on the Policy and provided a brief reminder of the content of the Policy for the Board’s final consideration.

  • R23/05/24-13
    IT WAS MOVED BYTrustee McKay
    IT WAS SECONDED BYTrustee Lee

    That the Board of Education of School District No. 68 (Nanaimo-Ladysmith) adopt the Privacy Policy. 

    CARRIED UNANIMOUSLY

14.
UNFINISHED BUSINESS

 

There was none. 

15.
NEW BUSINESS

 

There was none.

16.
FOR INFORMATION

 

16.1
Board Motions Report

This item has attachments. 
1.OS Reg Brd Motions May 2023.pdf

The Board Motions Report was received as information. 

16.2
Trustee Committee Reports

 

There was none.

17.
QUESTION PERIOD

 

Question Period is intended to enable the public to obtain clarifying information regarding a current agenda item.


Individuals wishing to ask questions of the Board upon completion of Committee and Board sessions shall do so in writing on the form provided which includes their name, street address and email address.  The individual will be asked to verify his/her self and be afforded the opportunity to read out their own question.  Each individual shall be limited to one follow-up question upon receiving a response. Forms are available in the information rack near the entrance of the Board Room.


If the meeting is being held online, individuals wishing to ask questions of the Board shall type their question in the Q&A compose box on the right side of the screen and then select send. Your question will be read by the Board or Committee Chair.


Questions and responses will be included in the video of the meeting and the meeting minutes and will be part of the public record.


 

There were no questions. 

18.
ADJOURNMENT

 

The meeting adjourned at 7:55 pm.

  • R23/05/24-14
    IT WAS MOVED BYTrustee Morvay
    IT WAS SECONDED BYTrustee Brzovic

    That the meeting be adjourned.

    CARRIED UNANIMOUSLY
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